Thank you everyone who helped with my Death Flag issue: using the utility I got it down to 200 individuals who had a death date but still showed Living = ? and changed them manually. I could see no common factor so put it down to just one of those things. I am now driving myself demented trying to work out how to rationalise duplicate tags eg "1851 Census" and "1851 Cen". I know I cannot merge. I know the utility will convert all of one to all of another - but I think I must then delete the unused one manually? My understanding is that having converted all users to the preferred tag (ie someone who had a tag called 1851 Cen now has a tag called 1851 Census but with the same detail of place etc) I should not run any risk of deleting data and TMG would alert me if I did. Is that correct? Please - how do I create a list of which people are using which tag - eg 1851 Census? I think I need List of Events and not List of People but I then get stuck on how to define the report. Apologies for being dense but I have been going in circles for some time now. Sian

Hi Sian: Here is a way -- with TMG there may be others:) List of  Events Click on the ADD button In the first filter window, select Tag Type... In the second filter window, select LABEL In the third window, select EQUALS In the fourth filter window, type in the specific name of the label you are looking for.  TMG will insert the label name in the third window in CAPs. Hit the "Run Report" button at the bottom of the filter definition screen. That should work for you. Fred Claussen On Sunday, February 3, 2019, 5:35:07 AM PST, Sian Plant <sian1plant@gmail.com> wrote: Thank you everyone who helped with my Death Flag issue: using the utility I got it down to 200 individuals who had a death date but still showed Living = ? and changed them manually.  I could see no common factor so put it down to just one of those things. I am now driving myself demented trying to work out how to rationalise duplicate tags eg "1851 Census" and "1851 Cen". I know I cannot merge.  I know the utility will convert all of one to all of another - but I think I must then delete the unused one manually? My understanding is that having converted all users to the preferred tag (ie someone who had a tag called 1851 Cen now has a tag called 1851 Census but with the same detail of place etc) I should not run any risk of deleting data and TMG would alert me if I did.  Is that correct? Please - how do I create a list of which people are using which tag - eg 1851 Census?  I think I need List of Events and not List of People but I then get stuck on how to define the report. Apologies for being dense but I have been going in circles for some time now. Sian _______________________________________________ Email preferences: http://bit.ly/rootswebpref Unsubscribe https://lists.rootsweb.com/postorius/lists/tmg@rootsweb.com Privacy Statement: https://ancstry.me/2JWBOdY Terms and Conditions: https://ancstry.me/2HDBym9 Rootsweb Blog: http://rootsweb.blog RootsWeb is funded and supported by Ancestry.com and our loyal RootsWeb community

Thank you - think I have managed to do this, now need to practice! On Sun, 3 Feb 2019 at 13:58, Fred Claussen <fclausse@pacbell.net> wrote: > Hi Sian: > Here is a way -- with TMG there may be others:) > List of Events > Click on the ADD button > In the first filter window, select Tag Type... > > In the second filter window, select LABEL > In the third window, select EQUALS > In the fourth filter window, type in the specific name of the label you > are looking for. TMG will insert the label name in the third window in > CAPs. > Hit the "Run Report" button at the bottom of the filter definition screen. > > That should work for you. > > Fred Claussen On Sunday, February 3, 2019, 5:35:07 AM PST, Sian Plant < > sian1plant@gmail.com> wrote: > > Thank you everyone who helped with my Death Flag issue: using the utility > I > got it down to 200 individuals who had a death date but still showed Living > = ? and changed them manually. I could see no common factor so put it down > to just one of those things. > > I am now driving myself demented trying to work out how to rationalise > duplicate tags eg "1851 Census" and "1851 Cen". > > I know I cannot merge. I know the utility will convert all of one to all > of another - but I think I must then delete the unused one manually? > > My understanding is that having converted all users to the preferred tag > (ie someone who had a tag called 1851 Cen now has a tag called 1851 Census > but with the same detail of place etc) I should not run any risk of > deleting data and TMG would alert me if I did. Is that correct? > > Please - how do I create a list of which people are using which tag - eg > 1851 Census? I think I need List of Events and not List of People but I > then get stuck on how to define the report. > > Apologies for being dense but I have been going in circles for some time > now. > > Sian > > _______________________________________________ > Email preferences: http://bit.ly/rootswebpref > Unsubscribe https://lists.rootsweb.com/postorius/lists/tmg@rootsweb.com > Privacy Statement: https://ancstry.me/2JWBOdY Terms and Conditions: > https://ancstry.me/2HDBym9 > Rootsweb Blog: http://rootsweb.blog > RootsWeb is funded and supported by Ancestry.com and our loyal RootsWeb > community > > > _______________________________________________ > Email preferences: http://bit.ly/rootswebpref > Unsubscribe https://lists.rootsweb.com/postorius/lists/tmg@rootsweb.com > Privacy Statement: https://ancstry.me/2JWBOdY Terms and Conditions: > https://ancstry.me/2HDBym9 > Rootsweb Blog: http://rootsweb.blog > RootsWeb is funded and supported by Ancestry.com and our loyal RootsWeb > community >

On 2/3/19 8:34 AM, Sian Plant wrote: > Thank you everyone who helped with my Death Flag issue: using the utility I > got it down to 200 individuals who had a death date but still showed Living > = ? and changed them manually. I could see no common factor so put it down > to just one of those things. > > I am now driving myself demented trying to work out how to rationalise > duplicate tags eg "1851 Census" and "1851 Cen". > > I know I cannot merge. I know the utility will convert all of one to all > of another - but I think I must then delete the unused one manually? > > My understanding is that having converted all users to the preferred tag > (ie someone who had a tag called 1851 Cen now has a tag called 1851 Census > but with the same detail of place etc) I should not run any risk of > deleting data and TMG would alert me if I did. Is that correct? > > Please - how do I create a list of which people are using which tag - eg > 1851 Census? I think I need List of Events and not List of People but I > then get stuck on how to define the report. > > Apologies for being dense but I have been going in circles for some time > now. > > Sian Just to be complete, this could have been done with a List of People Report to. One of the filter options allows specifying information from a given Tag Type, so you could have a filter line like: 1851 Census, # of Tag, > , 0 To make a report of people with at least 1 1851 Census tag. The one thing that trips up some people when they do this, and this is a case you need to go to the list events report is if you have two lines referencing the same Tag Type, they don't necessarily refer to the same tag. This would be something like trying to find who was married in a place in a given period, trying to build it with a list of people report would also find people with two marriages, one in the right place, and a second in the right time. -- Richard Damon

Thanks Richard - another toy to play with (and confuse myself). Sian On Sun, 3 Feb 2019 at 18:24, Richard Damon <Richard@damon-family.org> wrote: > On 2/3/19 8:34 AM, Sian Plant wrote: > > Thank you everyone who helped with my Death Flag issue: using the > utility I > > got it down to 200 individuals who had a death date but still showed > Living > > = ? and changed them manually. I could see no common factor so put it > down > > to just one of those things. > > > > I am now driving myself demented trying to work out how to rationalise > > duplicate tags eg "1851 Census" and "1851 Cen". > > > > I know I cannot merge. I know the utility will convert all of one to all > > of another - but I think I must then delete the unused one manually? > > > > My understanding is that having converted all users to the preferred tag > > (ie someone who had a tag called 1851 Cen now has a tag called 1851 > Census > > but with the same detail of place etc) I should not run any risk of > > deleting data and TMG would alert me if I did. Is that correct? > > > > Please - how do I create a list of which people are using which tag - eg > > 1851 Census? I think I need List of Events and not List of People but I > > then get stuck on how to define the report. > > > > Apologies for being dense but I have been going in circles for some time > > now. > > > > Sian > > Just to be complete, this could have been done with a List of People > Report to. > > One of the filter options allows specifying information from a given Tag > Type, so you could have a filter line like: > > 1851 Census, # of Tag, > , 0 > > To make a report of people with at least 1 1851 Census tag. > > The one thing that trips up some people when they do this, and this is a > case you need to go to the list events report is if you have two lines > referencing the same Tag Type, they don't necessarily refer to the same > tag. This would be something like trying to find who was married in a > place in a given period, trying to build it with a list of people report > would also find people with two marriages, one in the right place, and a > second in the right time. > > -- > Richard Damon > > _______________________________________________ > Email preferences: http://bit.ly/rootswebpref > Unsubscribe https://lists.rootsweb.com/postorius/lists/tmg@rootsweb.com > Privacy Statement: https://ancstry.me/2JWBOdY Terms and Conditions: > https://ancstry.me/2HDBym9 > Rootsweb Blog: http://rootsweb.blog > RootsWeb is funded and supported by Ancestry.com and our loyal RootsWeb > community >

Sian, When you use the Change Event Type feature, TMGU changes the existing events to the new type. In your case, where you are changing "1851 Cen" events to "1851 Census" events, the only obvious cleanup after you use TMGU is to delete the "1851 Cen" Tag Type. I suppose you might have people who have events of both types now, and so after you use Change Event Type, those people would have two "1851 Census" events. If that's a possibility, use the Log file written by TMGU when it changes the events. It includes the ID number of every person who had an event changed. There's no need to run a separate report in TMG. John

Sian Plant wrote: > I am now driving myself demented trying to work out how to > rationalise duplicate tags eg "1851 Census" and "1851 Cen"... > I know the utility will convert all of one to all of another - > but I think I must then delete the unused one manually? Hi Sian, You have recognized that there is a problem if both of two similar tags now have the same tag type name with the same data. If you have not already done so, or can restore to the backup before you did the conversion to cause that, don't. Instead I would choose the tag type name to keep, but temporarily leave the other tags with the other name. Your work will be minimized if people do not have duplicates, either both types of tags which are duplicates or with multiples of the same type of tag which are duplicates. You can use both TMG Filtered reports, and TMG Utility Filterd functions. To start, I would create a temporary Flag to use, default value of 'N'. Now find all people who are the Principal on a tag type to get rid of, but do not also have a tag type to keep. Also don't include people who are Principals on multiple tags of this type. For example, if you want to get rid of the "1851 Cen" tag types, use the TMG List of People report with a Filter of: 1851 Cen... // # of Tags // = Equals // 1 // AND Witnessed 1851 Cen... // Role // = Equals // PRINCIPAL // AND 1851 Census... // # of Tags // = Equals // 0 // END If you use some other role name, like HOH, for the main Principal, use that rolename in the above Filter instead. If there are more than one rolenames possible for the Principal, use a set of OR conditions within parentheses for each possible rolename. You only need to identify and change the tag type for the person who is a Principal as that will automatically affect the tag for all who are witnesses. In the report Options use the Secondary Output to set the temporary Flag for these people to 'Y'. Then use the TMG Utility function "Events // Change Event Type" to change all those old tags to the tag type to keep. But use the "Flag Filter" (button at bottom of the screen) set to only Include those people where this Flag has been set to the value 'Y'. These above steps simply change the single tag of all Principal people from the undesired type to the desired type, with no need to delete any tags. Now you need to deal with those people (if any) who have more than one tag of one type, but none of the other type. These you will have to examine manually to cause the one tag to keep to have all the information from all these tags. To list the people (if any) who only have multiples of the type to get rid of you need a List of People report with a Filter of: 1851 Cen... // # of Tags // > Is greater than // 1 // AND Witnessed 1851 Cen... // Role // = Equals // PRINCIPAL // AND 1851 Census... // # of Tags // = Equals // 0 // END From the report list you will have to work through these people one by one. If one of the tags has all the information, just manually delete the other tag, and change the Tag Type of the remaining tag to the type you wish to keep. Otherwise use Copy/Paste as needed so that one of the tags has all the information, now delete the other(s), and then change the remaining tag's Tag Type. To list the people (if any) who only have multiples of the type to keep you need a List of People report with a Filter of: 1851 Census... // # of Tags // > Is greater than // 1 // AND Witnessed 1851 Census... // Role // = Equals // PRINCIPAL // AND 1851 Cen... // # of Tags // = Equals // 0 // END From this report list you will have to work through these people one by one as above, leaving only one tag with all the information. Finally, you will need to check for people (if any) who are a Principal on both types of tags. To identify these people you need a List of People report with a Filter of: 1851 Cen... // # of Tags // > Is greater than // 0 // AND Witnessed 1851 Cen... // Role // = Equals // PRINCIPAL // AND 1851 Census... // # of Tags // > Is greater than // 0 // AND Witnessed 1851 Census... // Role // = Equals // PRINCIPAL // END Again you will have to manually cause only one of the tags to have all the information, delete any others, and finally change the tag type of the remaining tag if necessary. I think this will help minimize your work. With any luck some of these steps will result in no people matching the filter. And if you are certain these conditions will not be true, then the one step mentioned by John will be even simpler. And as John often reminds us, make a backup before you do any of this. Hope this gives you ideas, Michael

Michael, John Thank you so much for taking time to explain this in simple terms - well as simple as it gets with TMG. I do indeed have a back up and I will take my time to make the changes a step at a time. The good thing is that I am learning more about TMG each time I do something of this kind. Sian On Sun, 3 Feb 2019 at 20:41, Michael J. Hannah <mjh@rr-nm.net> wrote: > Sian Plant wrote: > > I am now driving myself demented trying to work out how to > > rationalise duplicate tags eg "1851 Census" and "1851 Cen"... > > I know the utility will convert all of one to all of another - > > but I think I must then delete the unused one manually? > > Hi Sian, > > You have recognized that there is a problem if both of two similar tags > now have the same tag type name with the same data. If you have not > already done so, or can restore to the backup before you did the > conversion to cause that, don't. Instead I would choose the tag type > name to keep, but temporarily leave the other tags with the other name. > Your work will be minimized if people do not have duplicates, either > both types of tags which are duplicates or with multiples of the same > type of tag which are duplicates. > > You can use both TMG Filtered reports, and TMG Utility Filterd functions. > > To start, I would create a temporary Flag to use, default value of 'N'. > > Now find all people who are the Principal on a tag type to get rid of, > but do not also have a tag type to keep. Also don't include people who > are Principals on multiple tags of this type. For example, if you want > to get rid of the "1851 Cen" tag types, use the TMG List of People > report with a Filter of: > > 1851 Cen... // # of Tags // = Equals // 1 // AND > Witnessed 1851 Cen... // Role // = Equals // PRINCIPAL // AND > 1851 Census... // # of Tags // = Equals // 0 // END > > If you use some other role name, like HOH, for the main Principal, use > that rolename in the above Filter instead. If there are more than one > rolenames possible for the Principal, use a set of OR conditions within > parentheses for each possible rolename. > > You only need to identify and change the tag type for the person who is > a Principal as that will automatically affect the tag for all who are > witnesses. > > In the report Options use the Secondary Output to set the temporary Flag > for these people to 'Y'. > > Then use the TMG Utility function "Events // Change Event Type" to > change all those old tags to the tag type to keep. But use the "Flag > Filter" (button at bottom of the screen) set to only Include those > people where this Flag has been set to the value 'Y'. > > These above steps simply change the single tag of all Principal people > from the undesired type to the desired type, with no need to delete any > tags. > > Now you need to deal with those people (if any) who have more than one > tag of one type, but none of the other type. These you will have to > examine manually to cause the one tag to keep to have all the > information from all these tags. > > To list the people (if any) who only have multiples of the type to get > rid of you need a List of People report with a Filter of: > 1851 Cen... // # of Tags // > Is greater than // 1 // AND > Witnessed 1851 Cen... // Role // = Equals // PRINCIPAL // AND > 1851 Census... // # of Tags // = Equals // 0 // END > > From the report list you will have to work through these people one by > one. If one of the tags has all the information, just manually delete > the other tag, and change the Tag Type of the remaining tag to the type > you wish to keep. Otherwise use Copy/Paste as needed so that one of the > tags has all the information, now delete the other(s), and then change > the remaining tag's Tag Type. > > To list the people (if any) who only have multiples of the type to keep > you need a List of People report with a Filter of: > 1851 Census... // # of Tags // > Is greater than // 1 // AND > Witnessed 1851 Census... // Role // = Equals // PRINCIPAL // AND > 1851 Cen... // # of Tags // = Equals // 0 // END > > From this report list you will have to work through these people one by > one as above, leaving only one tag with all the information. > > Finally, you will need to check for people (if any) who are a Principal > on both types of tags. To identify these people you need a List of > People report with a Filter of: > 1851 Cen... // # of Tags // > Is greater than // 0 // AND > Witnessed 1851 Cen... // Role // = Equals // PRINCIPAL // AND > 1851 Census... // # of Tags // > Is greater than // 0 // AND > Witnessed 1851 Census... // Role // = Equals // PRINCIPAL // END > > Again you will have to manually cause only one of the tags to have all > the information, delete any others, and finally change the tag type of > the remaining tag if necessary. > > I think this will help minimize your work. With any luck some of these > steps will result in no people matching the filter. And if you are > certain these conditions will not be true, then the one step mentioned > by John will be even simpler. > > And as John often reminds us, make a backup before you do any of this. > > Hope this gives you ideas, > > Michael >