At 10:38 AM 4/2/03 -0600, Bosque Lover wrote: > > Whenever there is a change in the voter > > list of XXGenWeb, the SC has to know that there is a change and emails are > > the way the SC has of knowing. Therefore, it seems to me that it would be > > much simpler for the SC to send the change to the EC at that particular > time. > >There are many SCs, & ASCs in my region (SEMA) that already do just that, >plus they send in their quarterly reports too. I also know of states >outside my > >SEMA region that are doing this. Sometimes they miss the first call >when we write asking for those quarterly reports, but hardly ever the second >request. Then Ellen Pack, our EC Chair, reminds everyone on this list too. > >I will either verify their lists or they can verify mine. I do whatever is >easiest >for them or what they have time for. >Bettie Wood <>< Y'all, Wouldn't it be great if we could have a password-protected up-load page????? That way we could submit timely changes, without regard to a time-line. Why should we NOT be working towards real-time reports???? And, for goodness sake, PLEASE settle on a standard format!!! Derick S. Hartshorn State Coordinator, NCGenWeb Project nc@usgenweb.org

(**Please forward to all appropriate project lists**) The Bylaws Revision Committee (BRC) has completed a first draft revision for Section 3 of Article VII Advisory Board Procedures. Section 3. The Advisory Board shall utilize "roll call votes". Members are responsible for expeditiously responding to vote calls. The duration of voting time for motions shall be a minimum of 24 hours. The maximum duration shall be at the discretion of the presiding officer, except that the voting period shall not exceed 72 hours. All revision drafts may be viewed at http://home.mchsi.com/~sagitta56/ Members are encouraged to send comments or questions related to this or other revision drafts. Roger Swafford BRC - Chairman

> Whenever there is a change in the voter > list of XXGenWeb, the SC has to know that there is a change and emails are > the way the SC has of knowing. Therefore, it seems to me that it would be > much simpler for the SC to send the change to the EC at that particular time. There are many SCs, & ASCs in my region (SEMA) that already do just that, plus they send in their quarterly reports too. I also know of states outside my SEMA region that are doing this. Sometimes they miss the first call when we write asking for those quarterly reports, but hardly ever the second request. Then Ellen Pack, our EC Chair, reminds everyone on this list too. I will either verify their lists or they can verify mine. I do whatever is easiest for them or what they have time for. Bettie Wood <><

Whenever a poll, or vote, is required there is a usually a "scurrying around" (nothing bad, or sarcastic meant) by the EC to ascertain if it has up-to-date voters lists. In some cases, this requires a great deal of delay and begging for the lists. Plus, perhaps an inordinate amount of time on the part of the SC and EC correcting lists. IF I understand it correctly, there are members on the EC who are responsible for the obtaining/maintaining of voters lists on a regional basis. IF that is correct, how about this? Whenever there is a change in the voter list of XXGenWeb, the SC has to know that there is a change and emails are the way the SC has of knowing. Therefore, it seems to me that it would be much simpler for the SC to send the change to the EC at that particular time. (Subsitute whatever letters stand for the one who maintains the voter rolls in XXGenWeb, if it isn't the SC.) Example: I notify my SC that I am no longer going to do my MO county site. At that time, he does whatever he normally does PLUS he forwards my email (maybe with expletives deleted if I'm quitting because I'm mad) to whomever the regional EC representative is. That person goes to the EC's MO list and removes my name and addy. Whenever the county is adopted and that person is notified by the SC, the same notification is cc'd to the regional EC representative and the name and addy is placed on the MO voter list. This is no way excuses the SC from maintaing XXGenWeb's voter list because of possible in-State need.....if a State wants to conduct its own vote or poll. But, it does "spread out" the changes and doesn't require them to all be sent in a lump.....or begged for. Plus, it keeps the confidentiality of voter lists intact, whereas a national registry (proposed at one time) might not. Is this workable? Phyllis Rippee SW/SC CC Representative

Dear Ellen, Yes, that would be fine...send her on. Nancy Quoting Ellen Pack <e.j.pack@natchezbelle.org>: > Hi, Nancy - > > We're preparing for an upcoming SWMA Poll, which is why we're looking > particularly hard at those states. I'm not sure when it will begin, but we > need to weed out problems now. > > EC member Kimberly Taylor Morgan has harvested the names from TN as best > she could, but still has some questions. Would it be ok if I ask her to > contact you directly to see if you can go over the list she has, and help > her make corrections? > > Thanks! > > Ellen > > At 08:49 AM 4/1/2003 -0700, you wrote: > >Ellen, > > > >Tennessee is operating on a school laptop using web mail...all the records > >are > >on the linux box which is experiencing grave difficulties. > > > >When is the last possible moment? If I can't get to my files I will get > them > >from the web sites to save whomever the work. > > > >Nancy > > > >Quoting Ellen Pack <e.j.pack@natchezbelle.org>: > > > > > The EC is in need of voter lists from ME, NH, NY, FL, and TN. Would you > > > please help us out? > > > > > > It's difficult and very time consuming when our volunteers have to > harvest > > > names based on the county table or individual county pages. Also, if > the > > > table is not up to date, the voter list won't be accurate. > > > > > > You can send a list to me or to the EC member who contacted you. > > > > > > Thanks! > > > > > > Ellen Pack > > > e.j.pack@natchezbelle.org > > > Chair EC > > > > > > > >

Derick, May I forward your message to the COGW CCs? It's a topic that some of us have been hoping to bring up for discussion in order to hammer out some state wide rules. I believe that your message would be a great way to open the discussion. Thanks! Leona Gustafson GenealogyBug@gustafson.net COGW ASC ----- Original Message ----- From: "Derick S. Hartshorn" <derickh@charter.net> To: <STATE-COORD-L@rootsweb.com> Sent: Tuesday, April 01, 2003 10:42 PM Subject: [STATE-COORD-L] local level coordinator > Recently, the subject of City/Town Coordinator popped up. I think the time > has come to support and implement this concept. As a New England > genealogist, I know that town history can be equally as important as > surname tracing. >

Recently, the subject of City/Town Coordinator popped up. I think the time has come to support and implement this concept. As a New England genealogist, I know that town history can be equally as important as surname tracing. The City of Conover, NC http://www.rootsweb.com/~nccatawb/conover.htm continues to act as a cheer-leader for our local city government and as a source of historical reference. I hope to see several towns in Catawba County become a part of the Catawba County NCGenWeb Project -- Maiden, Newton, Hickory, and others. Volunteers and contributors are eagerly sought. Here's an opportunity for each County Coordinator to determine what localities are deserving of a page of their own. The originators of this Project and the goals they expressed surely encompassed this concept of genealogical networking. I have met a great many folks on the web who are absolutely devoted to sharing their knowledge. Genealogically speaking, there is perhaps no higher calling. I know that for them, this will be a popular focus for our Project. In addition to localities, there are other opportunities. Black/African American genealogy, prominent ethnic groups, churches, fraternal and lineage groups. I am proposing that we encourage the association of these entities which would provide "One-Stop genealogical shopping" within a local County page. Submitted, Derick S. Hartshorn State Coordinator, NCGenWeb Project nc@usgenweb.org

Hi, Connie - All members in NWPL will have an opportunity to nominate, so all should receive a note about the nominations. They should be going out this morning/afternoon. I checked, and you're on the voter list, so probably just hasn't reached you yet. If you don't receive one by tomorrow, please let me know. When nominations are completed, only SCs and ASCs will receive a voting password. Ellen At 10:37 AM 4/1/2003 -0600, you wrote: > > If you are in the NWPL Region, and did not receive an individual email > > notifying you of this poll and the location of the nomination form, please > > contact the Election Committee via Ellen Pack . > > > >Ellen, > >Is this notice being sent to all members of the NWPL, or to just the SC and >ASC's? Has it been sent already? I haven't seen it in my mailbox yet. > >Connie

The USGenWeb Advisory Board has asked the Election Committee to host a poll to determine the NWPL members preference for someone to fill the NWPL SC Representative seat on the Advisory Board. The Election Committee is now accepting nominations for Northwest/Plains State Coordinator Representative to the Advisory Board. Any member in the region may nominate someone for this seat, but only State Coordinators and Assistant State Coordinators are eligible to vote. Individuals may self-nominate. The Election Committee will verify eligibility. To be eligible for nomination, the person must have served as State Coordinator or Assistant State Coordinator for the NWPL Region for 12 months prior to March 25, 2003. The states of the NWPL Region are: Alaska, Colorado, Idaho, Iowa, Minnesota, Montana, Nebraska, Oregon, North Dakota, South Dakota, Washington, and Wyoming. For your nomination to be accepted it is necessary that you complete the form properly. You will receive confirmation immediately via email. An EC Rep will verify that your Nomination was received within 24 hours. All nominator's information will be confidential. Nominations will close April 11th 8:00 AM EST. If you are in the NWPL Region, and did not receive an individual email notifying you of this poll and the location of the nomination form, please contact the Election Committee via Ellen Pack <e.j.pack@natchezbelle.org>. Thank you so much for your participation. USGenWeb Election Committee This notice may be forwarded to all appropriate lists.

Thank you, Ellen, I wanted to make sure before sending your message on to our state list. Connie Ellen Pack wrote: > Hi, Connie - > > All members in NWPL will have an opportunity to nominate, so all should > receive a note about the nominations. They should be going out this > morning/afternoon. I checked, and you're on the voter list, so probably > just hasn't reached you yet. If you don't receive one by tomorrow, please > let me know. > > When nominations are completed, only SCs and ASCs will receive a voting > password. > > Ellen > > At 10:37 AM 4/1/2003 -0600, you wrote: > > > If you are in the NWPL Region, and did not receive an individual email > > > notifying you of this poll and the location of the nomination form, please > > > contact the Election Committee via Ellen Pack . > > > > > > >Ellen, > > > >Is this notice being sent to all members of the NWPL, or to just the SC and > >ASC's? Has it been sent already? I haven't seen it in my mailbox yet. > > > >Connie

Hi, Nancy - We're preparing for an upcoming SWMA Poll, which is why we're looking particularly hard at those states. I'm not sure when it will begin, but we need to weed out problems now. EC member Kimberly Taylor Morgan has harvested the names from TN as best she could, but still has some questions. Would it be ok if I ask her to contact you directly to see if you can go over the list she has, and help her make corrections? Thanks! Ellen At 08:49 AM 4/1/2003 -0700, you wrote: >Ellen, > >Tennessee is operating on a school laptop using web mail...all the records >are >on the linux box which is experiencing grave difficulties. > >When is the last possible moment? If I can't get to my files I will get them >from the web sites to save whomever the work. > >Nancy > >Quoting Ellen Pack <e.j.pack@natchezbelle.org>: > > > The EC is in need of voter lists from ME, NH, NY, FL, and TN. Would you > > please help us out? > > > > It's difficult and very time consuming when our volunteers have to harvest > > names based on the county table or individual county pages. Also, if the > > table is not up to date, the voter list won't be accurate. > > > > You can send a list to me or to the EC member who contacted you. > > > > Thanks! > > > > Ellen Pack > > e.j.pack@natchezbelle.org > > Chair EC > > > >

> If you are in the NWPL Region, and did not receive an individual email > notifying you of this poll and the location of the nomination form, please > contact the Election Committee via Ellen Pack . > Ellen, Is this notice being sent to all members of the NWPL, or to just the SC and ASC's? Has it been sent already? I haven't seen it in my mailbox yet. Connie

Ellen, Tennessee is operating on a school laptop using web mail...all the records are on the linux box which is experiencing grave difficulties. When is the last possible moment? If I can't get to my files I will get them from the web sites to save whomever the work. Nancy Quoting Ellen Pack <e.j.pack@natchezbelle.org>: > The EC is in need of voter lists from ME, NH, NY, FL, and TN. Would you > please help us out? > > It's difficult and very time consuming when our volunteers have to harvest > names based on the county table or individual county pages. Also, if the > table is not up to date, the voter list won't be accurate. > > You can send a list to me or to the EC member who contacted you. > > Thanks! > > Ellen Pack > e.j.pack@natchezbelle.org > Chair EC > >

Ellen, I've been having many puter problems lately... (since the installation of a MS service pack for Word... <sigh>) I will hopefully get it together this week.... Sunny (who wants desperately to smack Uncle Billy Gates upside the head...) At 11:41 AM 3/31/03 -0500, you wrote: >The EC is in need of voter lists from ME, NH, NY, FL, and TN. Would you >please help us out? > >It's difficult and very time consuming when our volunteers have to harvest >names based on the county table or individual county pages. Also, if the >table is not up to date, the voter list won't be accurate. > >You can send a list to me or to the EC member who contacted you. > >Thanks! > >Ellen Pack >e.j.pack@natchezbelle.org >Chair EC

The EC is in need of voter lists from ME, NH, NY, FL, and TN. Would you please help us out? It's difficult and very time consuming when our volunteers have to harvest names based on the county table or individual county pages. Also, if the table is not up to date, the voter list won't be accurate. You can send a list to me or to the EC member who contacted you. Thanks! Ellen Pack e.j.pack@natchezbelle.org Chair EC

She cc'd me the same time she wrote to the AB and that was the first I heard about it. Before you could reply, I had removed her name. Will my reply appear in the DBS unedited? Doubtful. Linda merope wrote: > > I notice though that the information is not removed. And I also notice > that she had to involve the Board and the threat of lawyers before you'd > move off your loony ass and pretend to take care of it. > > Always nice to hear from you, > > -Teresa > > >Ms. Merope, It has already been taken care of. Thank you for your honest > >concern. > > > >Linda

(**Please forward to all appropriate project lists**) The Bylaws Revision Committee (BRC) has completed a first draft revision for Section 2 of Article VII Advisory Board Procedures. Section 2. The vote requirements for motions to be adopted shall be in accordance with the parliamentary authority, except as specified in these bylaws. In all cases determination shall be made by the legal votes cast. All revision drafts may be viewed at http://home.mchsi.com/~sagitta56/ Members are encouraged to send comments or questions related to this or other revision drafts. Roger Swafford BRC - Chairman

Mr. Hartshorn: Jana has assured you that she spoke only for herself. I assure you that I am speaking only for myself. First: I want to commend you for removing some of the troublemakers from the NCGWP. Then, I want to tell you that I do not believe that the end result always justifies the means and your seeming inability to communicate without sarcasm and venom when asked about something that has occurred, or someone whom you have removed, is very difficult to get around when all that was intended was the gathering of information. Second: I was opposed to the poll from the first time it was suggested. It was not conducted until after you had purged the most vocal dissidents. The results were predictable. Third: There were 81 passwords sent out. That leads to the assumption those were the voter-eligible CCs. This means that when 10 responded favorably to the question regarding an election for a new SC, the 10% requirement of the Rule for Removal had been met. Not in petition form, but enough of an indication based on the requirement in that rule for a motion to be put before the AB to determine if 2/3 of a quorum of AB members thought there should be an initation of the procedure. I pointed this out because a truly "out-to-get-someone" AB could have interpreted the poll this way. In other words, "facts" gained from a poll can be slanted in many ways, depending on who might be interpreting them. Fourth: As far as I know, there will be no such motion presented. However, keep in mind that I speak only for myself. Fifth: The USGWP bylaws state that the Advisory Board {paraphrasing} is to help with state problems when asked. That leaves the question as to who does the asking? Certainly, if the SC is the problem, there has to be some way for CCs to ask. There is now a procedure in place for them to ask for help in removing that SC. In my opinion, another standing rule should be adopted that gives the CCs the right to request a poll be conducted, or an SC to make the same request. Furthermore, I do not believe that the AB should use a poll in a state where no request for help has been made. Although, a national poll, might be beneficial in aiding the Advisory Board to better help the Project. Sixth: This is an all volunteer organization. I do not understand why someone would want to come into it and immediately set about to destroy it. If they decide they no longer want to be a part of it, why don't they just leave? Because money is the root of all evil, I can understand [but never condone] someone wanting to take information that has been contributed for free access and try to profit from it. Therefore, when these types of activities do become known, those responsible should be removed immediately. But, having said that, I do not believe that the situation should be taken before a national "audience", especially by the SC who only emboldens the dissidents with this approach. Seventh: You know that Diane Kelly, Daryl Lytton and others like them are going to continue to disrupt the Project. Every time a new AB member is seated, that member is going to hear from Diane. That member is going to be curious about the process used to remove Diane....or any other member. Charles Barnum is not one of my favorite people. But when we heard from him, we needed to know about why he was removed.......especially in light of another fact that we had just learned. My personal opinion is that he belongs in the same padded room with Daryl and his ridiculous assertion that he can bring racial discrimination charges against anyone in the Project, or that the NAACP is even considering anything he might have to say.........well, is just that "ridiculous." As for the AFL-CIO being interested in organizing the CCs......even Jimmy Hoffa must be rolling around in his grave, laughing his head off. Eighth: Hate/dislike me if you will. But, I am one individual and I am not ashamed of anything that I have done in regard to Project business. I am one individual who does not need the carving of a niche. I am one individual who has always walked to the beat of my own drum. I am one individual, who does not speak for anyone other than myself. I am one individual who does not give anyone the right to speak for me. I am one individual upon whose shoulders you may choose to place the blame for everything that is wrong with the Project, but to do that means that you have to exonerate the other members of the AB and that takes away the ability to "lump." Ninth: You are not the only one looking forward to the "soon" of getting out of what is considered to be a "position" of responsibility. Phyllis Rippee SW/SC CC Representative

Derick, I was and am speaking for myself only. I promise you that there will be those who agree and those who disagree on this AB. Anytime the AB sends out a message collectively, it is signed individually by the AB members who concur. Believe what you will, but I seriously doubt that anyone cares a whit about your "popularity." Instead the concern was what the *opinion* was of the majority of NC CCs regarding the job you are doing as their SC. Oh yes, it is about your performance! USGW was designed to be a bottom's up organization dependant on the good will of dedicated volunteers who believe in the goals of the Project to move forward and succeed. What the poll showed is that NC is in better shape than it was, but that there is still room for *lots* of improvement! I am well aware of the problems in the state spanning several SCs - the point was to establish currently, that under your leadership, the problems are being addressed and corrected in a way that most NC CCs find acceptable. The poll established that. If the poll used words you claim are "key" it is by coincidence as I can assure you the words were put together by three AB members, one against a poll, one for it and one willing, but not convinced it would help. We created questions we thought would bring us a fair assessment of the nature of the problems (or not), no more no less. Read whatever you will into it, but you have the truth, here, in writing from the person who instigated the concept. Indeed as SC, you function in NC to "get things done," but you also must demonstrate as an SC in this Project that you are capable of doing your job in a way that is acceptable to most of your state volunteers. In other words, someone who "gets the job done" without "people skills" will not last long. The poll did not validate all your actions in any way shape or form. What they did is to send a message to the AB that, at this point, almost 2/3 of NC CCs are content to continue to work with you to improve the NC Project. USGW is not the "business world" and tactics used there do not work in a volunteer organization such as ours. I completely agree with you that calm in NC will not be determined by the AB, but it is the AB's job to watch and to pay attention, investigate and "advise" when it is brought to our attention that things in any state have gone sour. And yes, I agree, we are all learners here. We are co-collaborators in this Project, we are all here volunteering our time to further the goals of this Project - we are not enemies and we are not at war. I hope you have learned that preserving civility must be accomplished in a civil way in a Project like this unless you are trying to create anarchy yourself. As a business man, surely you know that "who you are" as a person matters little as you do your job. It is no different here. The AB is charged to look at problems, not personalities. Time is an issue for us all. I too yearn for the days when I had the luxury of just working on my county pages as my heart was content to do. But, I was asked to take a turn representing CCs and, reluctantly, (as I have *many* board experiences under my belt in the course of my own career), I accepted the call, put my name to the test and was elected. I do not regret the choice, but the experience has not been anything but the hard daily work I expected. I sat recently and looked at the way the Project was when I began my term and compared that to what I see regularly now. I knew full well coming in that board work is tediously slow, that you will never please everyone, and that someone will always be mad at you. Those truths have held water, but shifts have occurred and I am proud to have played some small part in that. September is not too far off for many of us. Jana Black

<mailto:wygenweb@ipa.net>Carol Haagensen <mailto:ensing@pacbell.net>Ray Ensing <mailto:wyoming@raex.com>Grace Buckley <mailto:ckoegel@gte.net>Cindy Koegel <mailto:ImMeesha@aol.com>Michelle Ramos <mailto:RootBound@MailAndNews.com>Geraldine Newton <mailto:w6uyf@earthlink.net>Edward A. Black, Sr. <mailto:wygenweb@michaelis.us>Art Michaelis ************new email address <mailto:dagwood@tdn.com>Kevin Haddenham <mailto:WY_Pride@excite.com>Michele Schram <mailto:sleonard@wyoming.com>Suzanne Leonard <mailto:judge@sweetwater.net>Kendrah A. Justesen <mailto:rparis@trib.com>Robert W. Paris <mailto:jharee@trib.com>JhaRee Miller <mailto:ktryder@networld.com>Theresa Ryder At 12:09 PM 3/25/2003 -0500, you wrote: >Hi, Everyone - > >The Election Committee is in need of volunteer lists from WY, FL, TN, NH, and NJ. > >Could you please send as soon as possible? > >If you've lost the note from the EC member who requested the lists, no problem - send them to me. :-) > >Thanks, >Ellen