I agree that I don't like to retype source information, which is why I like the templates that Rootsmagic has incorporated. They make it easy to source the facts following the guidelines of Evidence Explained by Eliz Shown Mills and endorsed by the Board for Certification. This is where you enter the information about the source; the film number, the book, the deed,etc. As I understand what you said you want to link the microfilm to the source. That is the purpose of the source list. If, as you say, you have two hundred census records from one film you would need to cite the census as the source and the film number as the location of the source. The repository would be the location of the film - the library, court house, wherever you viewed it. . On Wed, Dec 19, 2012 at 7:11 PM, Teresa Elliott <cheasa@bellsouth.net>wrote: > Tom, > I understand that, however, that is not the way that I work. I prefer the > will or deed (or head of household) to be the source. To me, the microfilm > (or will book) is not the source, the deed or will is. I was hoping > someone > could offer a suggestion for a way to do something similar in Rootsmagic. > Entering the deed book information over and over again is redundant. > Computers are supposed to do the work for us. And making the deed book the > source doesn't work for me either. Currently I have 3500 sources that > would > need to be edited. If I changed to what you are suggesting, they'd not only > have to be edited, but merged with other sources and the cleanup would be a > nightmare. > > -----Original Message----- > From: rootsmagic-users-bounces@rootsweb.com > [mailto:rootsmagic-users-bounces@rootsweb.com] On Behalf Of Tom Holden > Sent: Wednesday, December 19, 2012 7:57 PM > To: rootsmagic-users@rootsweb.com > Subject: Re: [RMagic] Repository questions > > If you make the microfilm the Master Source, then you enter it's details > and > the repository just the once for all 200 citations of it. > > Tom > > On 2012-12-19, at 8:36 PM, Teresa Elliott <cheasa@bellsouth.net> wrote: > > > You missed my point, i use more than one will or deed off the film and > don't want to have to retype that information five or six times. Added to > that I can add to do tasks to the repository, so I can add it to the films > not the physical building. I may have two hundred census sources off one > roll of microfilm. > > > > Teresa Elliott > > > > On Dec 19, 2012, at 7:05 PM, Alfred <adeller@santel.net> wrote: > > > >> In my opinion the micro film is the source and the building or office > >> where it is found is the repository. > >> > >> Alfred > >> =============== > >> > >> Teresa Elliott wrote: > >>> In my old software, I used the repository for microfilm information, > >>> because I only had to type in the information for a roll one time. > >>> But obviously the predefined fields in Rootsmagic aren't large > >>> enough to hold this information. I'd love a field where I could link > >>> a microfilm roll to a source and have that print with the source, so > >>> I only had to enter this information one time, since I tend to use > >>> the same microfilm over and over for different sources. This also > >>> allowed me to attach research tasks to the roll of microfilm. > >>> > >>> So here's my questions: > >>> > >>> Does the repository information print as part of the source output. > >>> My GEDCOM put all the sources into a free form source template, and > >>> I can't figure out how to edit those to another source type, other > >>> than creating a new source and then merging the sources. > >>> > >>> If the repository information does print, does the repository note > >>> print as part of the source output? I can continue to do what I am > >>> doing now, if I just move the microfilm information into the note > >>> section of the repository, if that prints. I am thinking I could > >>> just move my current text to the repository note field and then just > >>> have [repository note] print where the repository text should be. > >>> Note: I only use footnotes, never Bibliography so this would work for > me > if the repository note prints. > >>> > >>> > >>> Where is the best place to enter the information about the microfilm > roll? > >>> Preferably so that I don't have to type it over and over again. My > >>> family is all from the same small area, so it's not unusual for me > >>> to find 5 or more ancestors in the same will book or deed book. > >> > >> > >> =================================== > >> RM list Archives: > >> http://archiver.rootsweb.com/th/index/ROOTSMAGIC-USERS/ > >> http://archiver.rootsweb.com/cgi-bin/search?path=ROOTSMAGIC-USERS > >> WISH LIST: http://www.rootsmagic.com/forums/ BLOG: > >> http://blog.rootsmagic.com/ > >> > >> > >> ------------------------------- > >> To unsubscribe from the list, please send an email to > >> ROOTSMAGIC-USERS-request@rootsweb.com with the word 'unsubscribe' > >> without the quotes in the subject and the body of the message > > > > > > > > =================================== > > RM list Archives: > > http://archiver.rootsweb.com/th/index/ROOTSMAGIC-USERS/ > > http://archiver.rootsweb.com/cgi-bin/search?path=ROOTSMAGIC-USERS > > WISH LIST: http://www.rootsmagic.com/forums/ BLOG: > > http://blog.rootsmagic.com/ > > > > > > ------------------------------- > > To unsubscribe from the list, please send an email to > > ROOTSMAGIC-USERS-request@rootsweb.com with the word 'unsubscribe' > > without the quotes in the subject and the body of the message > > > > =================================== > RM list Archives: http://archiver.rootsweb.com/th/index/ROOTSMAGIC-USERS/ > http://archiver.rootsweb.com/cgi-bin/search?path=ROOTSMAGIC-USERS > WISH LIST: http://www.rootsmagic.com/forums/ BLOG: > http://blog.rootsmagic.com/ > > > ------------------------------- > To unsubscribe from the list, please send an email to > ROOTSMAGIC-USERS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message > > > > =================================== > RM list Archives: http://archiver.rootsweb.com/th/index/ROOTSMAGIC-USERS/ > http://archiver.rootsweb.com/cgi-bin/search?path=ROOTSMAGIC-USERS > WISH LIST: http://www.rootsmagic.com/forums/ BLOG: > http://blog.rootsmagic.com/ > > > ------------------------------- > To unsubscribe from the list, please send an email to > ROOTSMAGIC-USERS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message >

Susanne, What you are suggesting though is that for my 200 census sources, I retype the information about the microfilm into each source template in the location of the source. What I am saying is I want to enter that one time, and then link to it in each source type. What Tom is suggesting is I make the microfilm the source and then put the information about the household into the source details. But if I do that and cite that same household enumeration 40 times (which is not uncommon since I source every piece of information about the individuals) , then I am typing that data over and over again. Currently I enter the source information one time for each head of household, and one time for each roll of microfilm. I link them together as source and repository. If I find a typo in the microfilm information, I edit the repository and it fixes it for all two hundred sources. If I did it the way you suggest, then I'd have to edit 200 source templates. Then when I use the source, I don't use anything in the source details field except if I need notes specific to that one piece of data. I understand what you are both saying. What I want to do won't work, so I need another solution that will work. What I am asking is can the "Source comments" and "source text" fields be added to source templates and then printed? Some of my microfilm rolls have quite long names, and I do not think the location field would work. Obviously, I need for the information to print as part of a source citation. Here's an example of how one of my repositories prints currently: Rutherford County, TN, Direct and Indirect Indexes to Trust Deeds S-A-D 1955-1958, S-E-L 1955-1962, S-M-R 1955-1961, S-S-Z 1955-1962, Roll 006, Tennessee State Library and Archives, Nashville, TN So you can see why I would not want to have to retype that every time I found a deed on that roll of microfilm. :) During that time period, I had at least 7 living ancestors living in the county. -----Original Message----- From: rootsmagic-users-bounces@rootsweb.com [mailto:rootsmagic-users-bounces@rootsweb.com] On Behalf Of Suzanne Brayer Sent: Wednesday, December 19, 2012 10:02 PM To: rootsmagic-users@rootsweb.com Subject: Re: [RMagic] Repository questions I agree that I don't like to retype source information, which is why I like the templates that Rootsmagic has incorporated. They make it easy to source the facts following the guidelines of Evidence Explained by Eliz Shown Mills and endorsed by the Board for Certification. This is where you enter the information about the source; the film number, the book, the deed,etc. As I understand what you said you want to link the microfilm to the source. That is the purpose of the source list. If, as you say, you have two hundred census records from one film you would need to cite the census as the source and the film number as the location of the source. The repository would be the location of the film - the library, court house, wherever you viewed it. .

I understand your not wanting to reedit all those sources. Why not play around with your idea that "Source comments" and "source text" fields be added to source templates and then printed." Make a backup of your database, create a new one under another name and "fiddle" with it. Perhaps you can make it work within your parameters. On Wed, Dec 19, 2012 at 9:51 PM, Teresa Elliott <cheasa@bellsouth.net>wrote: > Susanne, > What you are suggesting though is that for my 200 census sources, I retype > the information about the microfilm into each source template in the > location of the source. What I am saying is I want to enter that one time, > and then link to it in each source type. What Tom is suggesting is I make > the microfilm the source and then put the information about the household > into the source details. But if I do that and cite that same household > enumeration 40 times (which is not uncommon since I source every piece of > information about the individuals) , then I am typing that data over and > over again. Currently I enter the source information one time for each head > of household, and one time for each roll of microfilm. I link them together > as source and repository. If I find a typo in the microfilm information, I > edit the repository and it fixes it for all two hundred sources. If I did > it > the way you suggest, then I'd have to edit 200 source templates. Then > when > I use the source, I don't use anything in the source details field except > if > I need notes specific to that one piece of data. > > I understand what you are both saying. What I want to do won't work, so I > need another solution that will work. > > What I am asking is can the "Source comments" and "source text" fields be > added to source templates and then printed? Some of my microfilm rolls > have quite long names, and I do not think the location field would work. > Obviously, I need for the information to print as part of a source > citation. > > > > Here's an example of how one of my repositories prints currently: > Rutherford County, TN, Direct and Indirect Indexes to Trust Deeds S-A-D > 1955-1958, S-E-L 1955-1962, S-M-R 1955-1961, S-S-Z 1955-1962, Roll 006, > Tennessee State Library and Archives, Nashville, TN > > So you can see why I would not want to have to retype that every time I > found a deed on that roll of microfilm. :) During that time period, I had > at least 7 living ancestors living in the county. > > > > -----Original Message----- > From: rootsmagic-users-bounces@rootsweb.com > [mailto:rootsmagic-users-bounces@rootsweb.com] On Behalf Of Suzanne Brayer > Sent: Wednesday, December 19, 2012 10:02 PM > To: rootsmagic-users@rootsweb.com > Subject: Re: [RMagic] Repository questions > > I agree that I don't like to retype source information, which is why I like > the templates that Rootsmagic has incorporated. They make it easy to source > the facts following the guidelines of Evidence Explained by Eliz Shown > Mills > and endorsed by the Board for Certification. This is where you enter the > information about the source; the film number, the book, the deed,etc. > As I understand what you said you want to link the microfilm to the source. > That is the purpose of the source list. If, as you say, you have two > hundred > census records from one film you would need to cite the census as the > source > and the film number as the location of the source. The repository would be > the location of the film - the library, court house, wherever you viewed > it. > > . > > > > > > > > =================================== > RM list Archives: http://archiver.rootsweb.com/th/index/ROOTSMAGIC-USERS/ > http://archiver.rootsweb.com/cgi-bin/search?path=ROOTSMAGIC-USERS > WISH LIST: http://www.rootsmagic.com/forums/ BLOG: > http://blog.rootsmagic.com/ > > > ------------------------------- > To unsubscribe from the list, please send an email to > ROOTSMAGIC-USERS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message >