Transfer via a backup file -- not the paf file. Aloha Wayne, NH6K -----Original Message----- From: Stephanie Cocks [mailto:steph-ken@bigpond.com] Sent: Saturday, July 16, 2005 9:17 PM To: PAF-5-USERS-L@rootsweb.com Subject: [PAF-5] Exporting files Dear Listers, Quick ? I have PAF5 program and some files in that, should I be able to export those files to someone else who has downloaded PAF5? Does it have to be GEDCOM, or can I just transfer a PAF5 file. Thanks for your help. Steph. ==== PAF-5-USERS Mailing List ==== AVG Anti-Virus Users Disable the 'Certify outgoing messages' option via the E-mail Scanner tab.

A another consideration in choosing whether to use "Notes" or "Other Events" In the reports you print from your PAF database, this decision will be important to the results. "Other Events" are printed in date order with all other events (Birth, death, etc.) on the family group record, book report, web pages, etc. "Notes" are printed following the individual or family. "Other Events" will use the words in the descriptors that are defined in the "Other Events" edit screen. In "Notes", you are able to use your own words and explanations. I have used "Other Events", but have found that too many of them will foul up a family group record if you have too many and cause a page overflow. In addition to the "Other Events" for an individual, there are "Other Events" for marriages that work the same way. Also dates can be ranges in "Other Events" such as "From Jun 1995 to Dec 2004" for occupations, etc. These can cause problems in formatting on the family group record if the get too long. Don Engstrom ----- Original Message ----- From: Stewart Millar<mailto:sm999@tiscali.co.uk> To: PAF-5-USERS-L@rootsweb.com<mailto:PAF-5-USERS-L@rootsweb.com> Sent: Friday, July 15, 2005 8:13 AM Subject: RE: [PAF-5] Missing Children, Occupations, and Graduations Carolyn, The OCCUPATION event is only in the Individual Edit Screen because it has been optionally added there for a specific individual(From the Individual Edit Screen > Options > New Event/Attribute then highlighting the event - Occupation - and press the select button) or has been included in the creation of the template you are using for your data entry. Three further point to bear in mind: 1. You can add as many additional Occupation events as you wish for any given individual. 2. Before selecting an event to add - instead of first pressing the select button, if you first press the edit button - you will then have an optional choice of detail to include about the selected event - the use of date, place and description (similar choices are available in creating the data entry template) and whether or not to keep the event confidential. 3. Unwanted optional events can be deleted by (from the Options button) placing the cursor on a field associated with the event and taking the Remove Event/Attribute option. However - this should only be done after any data entered in any of these fields for all individuals in your data base have been individually deleted (don't ask!!!!!). Template events can only be deleted by Template maintenance. But ----- a big BUT in my view, is that whilst a large number of optional Events, like Occupation, have been provided for --- and you can even invent your own --- in my view, this sort of information is not a LIFE EVENT for the individual - ie, it is not easily attributable to a single specific date, place and source, rather it is part of the commentary on their life and can be more properly dealt with in the NOTES for the individual ---- and you could even create a specific Note Tag for Occupations, which would give greater scope for describing the individuals occupations. Just because it has been provided in the optional list does not mean it is necessary to use it (think of Notes and Sources as better places for some of these "so-called" events). Good Luck! Stewart -----Original Message----- From: richcar@cfl.rr.com<mailto:richcar@cfl.rr.com> [mailto:richcar@cfl.rr.com] Sent: 15 July 2005 09:13 To: PAF-5-USERS-L@rootsweb.com<mailto:PAF-5-USERS-L@rootsweb.com> Subject: [PAF-5] Missing Children, Occupations, and Graduations Stewart, Thanks for you answer, at least I will quit looking for the children on the individuals report list. However, I can tell you that as I woman I can't think of any fact more natural to see when I look up an individual than whether they have children. I did however make the discovery that children do make themselves known on the descendency report. So, I guess I will have to be happy with that. Now I have another question. (Hope to get the hang of this soon and quit bothering everyone.) The page of individual information lists OCCUPATION. How do the rest of you handle this. It will only take a date. A person especially these days may have several occupations over a span of 30 or so years. Often these occupations change to a great degree. One instance I know the man was a Doctor, then a Lawyer and finally the owner and operator of a Charter Fishing Service. How do you put a date in that block for that? I feel I must be missing something here with the need for one date and what sense does it make? Someone clue me in please. Opps, while I am here there is one more thing-------- Graduation: Only one entry allowed. Can you put in both high school and college somehow? That's it. and thanks to all who answer with help. Carolyn ----- Original Message ----- From: "Stewart Millar" <sm999@tiscali.co.uk<mailto:sm999@tiscali.co.uk>> To: <PAF-5-USERS-L@rootsweb.com<mailto:PAF-5-USERS-L@rootsweb.com>> Sent: Monday, July 11, 2005 3:09 AM Subject: RE: [PAF-5] Children seem to be missing > Hi Carolyn, > > You will need to be specific about which report you ar referring to. > > If you referring to the Individual Summary Report - this does list > marriages > for the individual but it does not list children - logic being (I suppose) > that individuals do not have children - but couples do. The children will > be > listed in the Family Group Report for the couple concerned. > > A child can be linked to a set of biological parents and to a set of > adoptive parents --- and will show up as a child in both family groups --- > check out the "Add" - other parents feature. > > Regards, > > Stewart > > > -----Original Message----- > From: richcar@cfl.rr.com<mailto:richcar@cfl.rr.com> [mailto:richcar@cfl.rr.com] > Sent: 10 July 2005 15:14 > To: PAF-5-USERS-L@rootsweb.com<mailto:PAF-5-USERS-L@rootsweb.com> > Subject: [PAF-5] Children seem to be missing > > Hi, > Can someone help me with this problem. When printing a report for an > individual does it not show that they had children? There are 3 marriages > involved. One child born to the first husband, that child was adopted by > the second stepfather and another child was born. This all shows up fine > in > family charts. Then the lady has a third marriage which none of her > children show up, which should be correct. (Unless is there a way to list > the children as his step-children! Don't seem to find anything about > listing > stepchildren.) Anyway back to the problem. When I go print a report for > the > lady it does not show that she has any children at all when she has 2 > natural children. Shouldn't they show up on her report? Thanks in > advance > for your help. Carolyn > > > ==== PAF-5-USERS Mailing List ==== > RootsWeb > http://www.rootsweb.com/<http://www.rootsweb.com/> > > > > > ==== PAF-5-USERS Mailing List ==== > PAF-5-USERS Mailing List > http://www.ausbdm.org/p5uindex.php<http://www.ausbdm.org/p5uindex.php> > ==== PAF-5-USERS Mailing List ==== AVG Anti-Virus Users Disable the 'Certify outgoing messages' option via the E-mail Scanner tab. ______________________________

Sometimes you can add an occupation as part of another event, as well - I will use the description part of a Census event, for instance, to include the comment 'in his parents household' or ' as a merchant and head of household' to make an easily-visible summary. The info is buried in the exact text for the source citation, as well, but using the description portion of the event makes a quick reference on an individual summary or family group sheet.

You don't HAVE to have a date field. When choosing occupations, uncheck the 'use date' box. Rollei (in Australia) Researching: LITTLE, Hibbard, Labies, Harmegnies, Gilbert, Bickford http://www.rolleilittle.com/ >From: singhals <singhals@erols.com> >Reply-To: singhals@erols.com >To: PAF-5-USERS-L@rootsweb.com >Subject: Re: [PAF-5] Missing Children, Occupations, and Graduations >Date: Fri, 15 Jul 2005 08:58:49 -0400 > >richcar@cfl.rr.com wrote: > >>Stewart, >> Thanks for you answer, at least I will quit looking for the children >>on the individuals report list. However, I can tell you that as I woman I >>can't think of any fact more natural to see when I look up an individual >>than whether they have children. I did however make the discovery that >>children do make themselves known on the descendency report. So, I guess >>I will have to be happy with that. >> Now I have another question. (Hope to get the hang of this soon and >>quit bothering everyone.) The page of individual information lists >>OCCUPATION. How do the rest of you handle this. It will only take a >>date. A person especially these days may have several occupations over a >>span of 30 or so years. Often these occupations change to a great degree. >> One instance I know the man was a Doctor, then a Lawyer and finally the >>owner and operator of a Charter Fishing Service. How do you put a date in >>that block for that? I feel I must be missing something here with the >>need for one date and what sense does it make? Someone clue me in please. > >Well, IF I were using that slot, I'd use it for the occupation he had the >longest, and put the dates in for that. However, this seems to me to be >one of those slots which is most useful for distinguishing James Smith the >farmer from James Smith the gunsmith or James Smith the Senator. > >> Opps, while I am here there is one more thing-------- Graduation: >>Only one entry allowed. Can you put in both high school and college >>somehow? That's it. and thanks to all who answer with help. Carolyn > >Personally, I'd put in the most-recent graduation, on the assumption that >graduation from Graduate School pre-supposes a college graduation which in >turn presupposes a HS graduation. And, again speaking personally, I'd >ignore any "graduation" lower than HS. > >Cheryl > > >==== PAF-5-USERS Mailing List ==== >PAF @ FamilySearch Internet Genealogy Service >http://www.familysearch.org/eng/paf/ >

Carolyn, The OCCUPATION event is only in the Individual Edit Screen because it has been optionally added there for a specific individual(From the Individual Edit Screen > Options > New Event/Attribute then highlighting the event - Occupation - and press the select button) or has been included in the creation of the template you are using for your data entry. Three further point to bear in mind: 1. You can add as many additional Occupation events as you wish for any given individual. 2. Before selecting an event to add - instead of first pressing the select button, if you first press the edit button - you will then have an optional choice of detail to include about the selected event - the use of date, place and description (similar choices are available in creating the data entry template) and whether or not to keep the event confidential. 3. Unwanted optional events can be deleted by (from the Options button) placing the cursor on a field associated with the event and taking the Remove Event/Attribute option. However - this should only be done after any data entered in any of these fields for all individuals in your data base have been individually deleted (don't ask!!!!!). Template events can only be deleted by Template maintenance. But ----- a big BUT in my view, is that whilst a large number of optional Events, like Occupation, have been provided for --- and you can even invent your own --- in my view, this sort of information is not a LIFE EVENT for the individual - ie, it is not easily attributable to a single specific date, place and source, rather it is part of the commentary on their life and can be more properly dealt with in the NOTES for the individual ---- and you could even create a specific Note Tag for Occupations, which would give greater scope for describing the individuals occupations. Just because it has been provided in the optional list does not mean it is necessary to use it (think of Notes and Sources as better places for some of these "so-called" events). Good Luck! Stewart -----Original Message----- From: richcar@cfl.rr.com [mailto:richcar@cfl.rr.com] Sent: 15 July 2005 09:13 To: PAF-5-USERS-L@rootsweb.com Subject: [PAF-5] Missing Children, Occupations, and Graduations Stewart, Thanks for you answer, at least I will quit looking for the children on the individuals report list. However, I can tell you that as I woman I can't think of any fact more natural to see when I look up an individual than whether they have children. I did however make the discovery that children do make themselves known on the descendency report. So, I guess I will have to be happy with that. Now I have another question. (Hope to get the hang of this soon and quit bothering everyone.) The page of individual information lists OCCUPATION. How do the rest of you handle this. It will only take a date. A person especially these days may have several occupations over a span of 30 or so years. Often these occupations change to a great degree. One instance I know the man was a Doctor, then a Lawyer and finally the owner and operator of a Charter Fishing Service. How do you put a date in that block for that? I feel I must be missing something here with the need for one date and what sense does it make? Someone clue me in please. Opps, while I am here there is one more thing-------- Graduation: Only one entry allowed. Can you put in both high school and college somehow? That's it. and thanks to all who answer with help. Carolyn ----- Original Message ----- From: "Stewart Millar" <sm999@tiscali.co.uk> To: <PAF-5-USERS-L@rootsweb.com> Sent: Monday, July 11, 2005 3:09 AM Subject: RE: [PAF-5] Children seem to be missing > Hi Carolyn, > > You will need to be specific about which report you ar referring to. > > If you referring to the Individual Summary Report - this does list > marriages > for the individual but it does not list children - logic being (I suppose) > that individuals do not have children - but couples do. The children will > be > listed in the Family Group Report for the couple concerned. > > A child can be linked to a set of biological parents and to a set of > adoptive parents --- and will show up as a child in both family groups --- > check out the "Add" - other parents feature. > > Regards, > > Stewart > > > -----Original Message----- > From: richcar@cfl.rr.com [mailto:richcar@cfl.rr.com] > Sent: 10 July 2005 15:14 > To: PAF-5-USERS-L@rootsweb.com > Subject: [PAF-5] Children seem to be missing > > Hi, > Can someone help me with this problem. When printing a report for an > individual does it not show that they had children? There are 3 marriages > involved. One child born to the first husband, that child was adopted by > the second stepfather and another child was born. This all shows up fine > in > family charts. Then the lady has a third marriage which none of her > children show up, which should be correct. (Unless is there a way to list > the children as his step-children! Don't seem to find anything about > listing > stepchildren.) Anyway back to the problem. When I go print a report for > the > lady it does not show that she has any children at all when she has 2 > natural children. Shouldn't they show up on her report? Thanks in > advance > for your help. Carolyn > > > ==== PAF-5-USERS Mailing List ==== > RootsWeb > http://www.rootsweb.com/ > > > > > ==== PAF-5-USERS Mailing List ==== > PAF-5-USERS Mailing List > http://www.ausbdm.org/p5uindex.php > ==== PAF-5-USERS Mailing List ==== AVG Anti-Virus Users Disable the 'Certify outgoing messages' option via the E-mail Scanner tab.

How about including all that information in your notes??

richcar@cfl.rr.com wrote: > Stewart, > Thanks for you answer, at least I will quit looking for the children > on the individuals report list. However, I can tell you that as I woman > I can't think of any fact more natural to see when I look up an > individual than whether they have children. I did however make the > discovery that children do make themselves known on the descendency > report. So, I guess I will have to be happy with that. > Now I have another question. (Hope to get the hang of this soon and > quit bothering everyone.) The page of individual information lists > OCCUPATION. How do the rest of you handle this. It will only take a > date. A person especially these days may have several occupations over a > span of 30 or so years. Often these occupations change to a great > degree. One instance I know the man was a Doctor, then a Lawyer and > finally the owner and operator of a Charter Fishing Service. How do you > put a date in that block for that? I feel I must be missing something > here with the need for one date and what sense does it make? Someone > clue me in please. Well, IF I were using that slot, I'd use it for the occupation he had the longest, and put the dates in for that. However, this seems to me to be one of those slots which is most useful for distinguishing James Smith the farmer from James Smith the gunsmith or James Smith the Senator. > Opps, while I am here there is one more thing-------- Graduation: > Only one entry allowed. Can you put in both high school and college > somehow? That's it. and thanks to all who answer with help. Carolyn Personally, I'd put in the most-recent graduation, on the assumption that graduation from Graduate School pre-supposes a college graduation which in turn presupposes a HS graduation. And, again speaking personally, I'd ignore any "graduation" lower than HS. Cheryl

Carolyn Asked >>One instance I know the man was a Doctor, then a Lawyer and finally the owner and operator of a Charter Fishing Service. How do you put a date in that block for that? << Each is a different OCCUPATION with a different time period. Enter the first (Doctor) with the years. Then <options> ; <Add Event\Attribute>; select <OCCUPATION> ; <Enter> -- Add the time period he was a Lawyer. Then <options> ; <Add Event\Attribute>; select <OCCUPATION> ; <Enter> -- Add the time period he was a Charter Captain. Same procedure for Graduations. PAF allows multiple occurrences of an Event. Regards, Ken Guilette South Barrington, IL ----- Original Message ----- From: singhals To: PAF-5-USERS-L@rootsweb.com Sent: Friday, July 15, 2005 7:58 AM Subject: Re: [PAF-5] Missing Children, Occupations, and Graduations richcar@cfl.rr.com wrote: > Stewart, > Thanks for you answer, at least I will quit looking for the children > on the individuals report list. However, I can tell you that as I woman > I can't think of any fact more natural to see when I look up an > individual than whether they have children. I did however make the > discovery that children do make themselves known on the descendency > report. So, I guess I will have to be happy with that. > Now I have another question. (Hope to get the hang of this soon and > quit bothering everyone.) The page of individual information lists > OCCUPATION. How do the rest of you handle this. It will only take a > date. A person especially these days may have several occupations over a > span of 30 or so years. Often these occupations change to a great > degree. One instance I know the man was a Doctor, then a Lawyer and > finally the owner and operator of a Charter Fishing Service. How do you > put a date in that block for that? I feel I must be missing something > here with the need for one date and what sense does it make? Someone > clue me in please. Well, IF I were using that slot, I'd use it for the occupation he had the longest, and put the dates in for that. However, this seems to me to be one of those slots which is most useful for distinguishing James Smith the farmer from James Smith the gunsmith or James Smith the Senator. > Opps, while I am here there is one more thing-------- Graduation: > Only one entry allowed. Can you put in both high school and college > somehow? That's it. and thanks to all who answer with help. Carolyn Personally, I'd put in the most-recent graduation, on the assumption that graduation from Graduate School pre-supposes a college graduation which in turn presupposes a HS graduation. And, again speaking personally, I'd ignore any "graduation" lower than HS. Cheryl ==== PAF-5-USERS Mailing List ==== PAF @ FamilySearch Internet Genealogy Service http://www.familysearch.org/eng/paf/

File Print Reports List Citations Referencing a Source (this is good for cleaning up accidentally duplicated sources) Search Advanced Focus/Filter Individual Define Filter Sources All Exists - you can also vary this one to find a specific source OK Show Results Regina Barry * rmbarry1066@earthlink.net * http://freepages.genealogy.rootsweb.com/~rbarry4145/index.htm Man's mind is so formed that it is far more susceptible to falsehood than to truth. Desiderius Erasmus

Stewart, Thanks for you answer, at least I will quit looking for the children on the individuals report list. However, I can tell you that as I woman I can't think of any fact more natural to see when I look up an individual than whether they have children. I did however make the discovery that children do make themselves known on the descendency report. So, I guess I will have to be happy with that. Now I have another question. (Hope to get the hang of this soon and quit bothering everyone.) The page of individual information lists OCCUPATION. How do the rest of you handle this. It will only take a date. A person especially these days may have several occupations over a span of 30 or so years. Often these occupations change to a great degree. One instance I know the man was a Doctor, then a Lawyer and finally the owner and operator of a Charter Fishing Service. How do you put a date in that block for that? I feel I must be missing something here with the need for one date and what sense does it make? Someone clue me in please. Opps, while I am here there is one more thing-------- Graduation: Only one entry allowed. Can you put in both high school and college somehow? That's it. and thanks to all who answer with help. Carolyn ----- Original Message ----- From: "Stewart Millar" <sm999@tiscali.co.uk> To: <PAF-5-USERS-L@rootsweb.com> Sent: Monday, July 11, 2005 3:09 AM Subject: RE: [PAF-5] Children seem to be missing > Hi Carolyn, > > You will need to be specific about which report you ar referring to. > > If you referring to the Individual Summary Report - this does list > marriages > for the individual but it does not list children - logic being (I suppose) > that individuals do not have children - but couples do. The children will > be > listed in the Family Group Report for the couple concerned. > > A child can be linked to a set of biological parents and to a set of > adoptive parents --- and will show up as a child in both family groups --- > check out the "Add" - other parents feature. > > Regards, > > Stewart > > > -----Original Message----- > From: richcar@cfl.rr.com [mailto:richcar@cfl.rr.com] > Sent: 10 July 2005 15:14 > To: PAF-5-USERS-L@rootsweb.com > Subject: [PAF-5] Children seem to be missing > > Hi, > Can someone help me with this problem. When printing a report for an > individual does it not show that they had children? There are 3 marriages > involved. One child born to the first husband, that child was adopted by > the second stepfather and another child was born. This all shows up fine > in > family charts. Then the lady has a third marriage which none of her > children show up, which should be correct. (Unless is there a way to list > the children as his step-children! Don't seem to find anything about > listing > stepchildren.) Anyway back to the problem. When I go print a report for > the > lady it does not show that she has any children at all when she has 2 > natural children. Shouldn't they show up on her report? Thanks in > advance > for your help. Carolyn > > > ==== PAF-5-USERS Mailing List ==== > RootsWeb > http://www.rootsweb.com/ > > > > > ==== PAF-5-USERS Mailing List ==== > PAF-5-USERS Mailing List > http://www.ausbdm.org/p5uindex.php >

Donna, Not from any of the Find or Search options - but it is available in the Family and Pedigree view (maybe you already knew that). On the Family & Pedigree view - the upper right corner of the individual box will have a . . . . . . . black triangular mark if there are any Notes or Sources for that individual. black square mark if there are any multi media (pictures) attached to that individual. When there are both Notes/Sources and Multi Media for the individual, the square mark is superimposed on the triangular mark creating the effect of a transparent square mark on top of the triangle. Does that do the job? Regards, Stewart -----Original Message----- From: Donna Autrey [mailto:autrey@c-zone.net] Sent: 14 July 2005 19:23 To: PAF-5-USERS-L@rootsweb.com Subject: [PAF-5] Question on Source List Editing Is There anyway to See if an Individual has Sources and or Photos from the Find Individual or Search Menu. ??? If not, It seems that this would be a very desirable Update to have. ==== PAF-5-USERS Mailing List ==== AVG Anti-Virus Users Disable the 'Certify outgoing messages' option via the E-mail Scanner tab.

Don, You are quite right. The rtf file created by the print-to-file option does not appear to support the transfer of pictures. A much more satisfactory way of creating reports-to-go (to send and attach to emails etc.) is to produce a pdf file. PAF does not directly support this - but works fine if you install one of the many free pdf converter software packages that are around (just type "free pdf" into a search engine) - these essentially create a dummy PDF printer, which when selected to print-to, creates a pdf file. Such PDF files do successfully transfer all the pictures in the PAF report. PDF files are much more universally acceptable than rtf files and only requires the recipient to have the universally free Acrobat reader software installed. Hope this helps. Regards, Stewart -----Original Message----- From: Don Rubarts [mailto:ndrubarts@comcast.net] Sent: 14 July 2005 16:19 To: PAF-5-USERS-L@rootsweb.com Subject: [PAF-5] Photo Attachments Lost Does anyone know of a problem causing photos to be lost when creating books and sending the print to a file. My old computer was a HP8655C using Win 98 and a HP882C printer, everything worked fine. Now I have a Dell 4700C using Win XP and a Lexmark X6170 printer. When I send the print to a file, the photos are dropped. I do have the photo option checked. If I go straight to printer, they are printed okay. Any suggestions? Thanks, Don ==== PAF-5-USERS Mailing List ==== RootsWeb's WorldConnect Project: Connecting the World One GEDCOM at a Time http://worldconnect.rootsweb.com/

Is There anyway to See if an Individual has Sources and or Photos from the Find Individual or Search Menu. ??? If not, It seems that this would be a very desirable Update to have.

Bill, This is very puzzling. QUESTION 1 ---First of all - can you confirm you are using version 5.2.18? On your first problem - as described it just cannot be replicated - very clearly, are you saying that when you add a source for a birth (please try on an individual who has no sources previously added for any events - ie, no asterisks against any of the "s" buttons) ------ *from the Individual Edit Screen - (double clicking the "s" next to the Birth Place - displays a window entitled "Select a Source for the Birth of xyz--------" * - you "select" a source leading to the display of all existing citations for the Birth with the window open to enter citation details for the new source being added - * - after entering any citation details and pressing the "OK" button - you are returned to the Individual Entry Screen. --------- At this stage there should be an asterisk next to the "s" (source button) to indicate the presence of a source for that event. QUESTION 2 -------- Are you saying that at this point, you actually have an asterisk against all the other "s" buttons on this screen - Christening, Death and Burial? On your second problem ---- QUESTION 3 ---- are the "Duplicates" referred to, (a) duplicates in the Source List (see Edit > Source List) - or - (b) duplicates in the Source List for the Individual (as per the first problem above) (viewed from the Individual Edit Screen and pressing the "View All Sources" button. If --- (a) ---- you could try - Tools > Merge Duplicate Sources and Citations - which will merge identically defined sources and any multiple citations (for a given event) using a mix of any identically defined sources. Note that the most common way of getting duplicates in the Source list would be to use the "Copy" button from the Source List - either by accident or not fully understanding what the Copy button does. If --- (b) --- you can analyse the situation by using the "List" Report - "Citations Referencing a Source", where selecting a particular source from the Source List will itemise every individual/event where that source has been used. Note that the most common way of duplicating a source between different events would be to (deliberately) use the "Memorize Citation" button on the bottom right of the Citation screen and then use its accompanying button "Paste Memorised Citation" on a different event - or, having used the "Memorized Citation" button, select a "new" source for another event and from the "Select Source" screen use the "Use Memorized Citation" button. I have to agree that you must be doing something wrong - just cannot see what at the moment. The results of some careful experiments might help. Good luck, Stewart -----Original Message----- From: Bill Williams [mailto:billwilliams25@juno.com] Sent: 14 July 2005 05:33 To: PAF-5-USERS-L@rootsweb.com Subject: [PAF-5] Using Sources from the list I need some suggestions on how to prevent an identical source from being used for all of an individuals events. Example: when I enter the data for a source and then select it for use for one event such as a birth, I then find that this same source is entered for the marriage, christening, death and burial. I must be doing something wrong. Another problem. I find many many duplicate sources in my source list and there seems to be no way to easily identify them unless I open an individuals event. This is very cumbersome. Bill Williams ==== PAF-5-USERS Mailing List ==== PAF-5-USERS Mailing List Archives http://archiver.rootsweb.com/th/index/PAF-5-USERS/

Does anyone know of a problem causing photos to be lost when creating books and sending the print to a file. My old computer was a HP8655C using Win 98 and a HP882C printer, everything worked fine. Now I have a Dell 4700C using Win XP and a Lexmark X6170 printer. When I send the print to a file, the photos are dropped. I do have the photo option checked. If I go straight to printer, they are printed okay. Any suggestions? Thanks, Don

I need some suggestions on how to prevent an identical source from being used for all of an individuals events. Example: when I enter the data for a source and then select it for use for one event such as a birth, I then find that this same source is entered for the marriage, christening, death and burial. I must be doing something wrong. Another problem. I find many many duplicate sources in my source list and there seems to be no way to easily identify them unless I open an individuals event. This is very cumbersome. Bill Williams

Hello, I am a new adventurer into the world of family history and this is my first contact with the User Group. My problem is that, rightly or wrongly, I have been adding the text from birth, death and marriage certificates into the "Actual Text" screen for the source applicable to the record for each individual. To make an easily read record I place the heading for each field along the left hand side of the screen, with a new line for each heading, and through the use of "tabs" (Ctrl+Tab) I insert the information for each of these fields "in line, one under the other" to the right of the headings, with a goodly space between the headings and the information. It looks good on the screen, but when I come to print a record the system does not recognize the tabs and I get the heading and information printed without a space between them. eg: I format as this: When Died 23rd January 1878 Name and Surname William Brown but when I print I get: When Died23rd January 1878 Name and SurnameWilliam Brown But, when I use these "tabs" in the "Notes" screen (Alt+N) from the "Edit Individual" screen the system recognizes the tabs and prints the record as I have laid it out. Why should I get a different response for these different screens? Assistance would be appreciated! Regards, Ron Adelaide, South Australia

Ron, The bottom line with reference to any formatting in the Actual Text box for sources is that the layout on-screen and layout on-report cannot be reconciled - a fault which we can hope to see rectified at some future version. Basically, the Actual Text can be formatted to look good on screen and like a drunken sailor on the report - or, - to look good on report and like a drunken sailor on the screen. I have opted to have the layout look good on-report. I do this by pre-preparing the data and layout of the Actual Text outside of PAF in either MS Word or MS Excel (using a single spreadsheet column) - but prepared using a mono spaced font (like Courier New), I do not use tabs but spaces to align the data as required - many horizontally arranged forms I find better to arrange vertically. I have, over time, arrived at a number of formats I can use over and over again (census, certificates etc.) by just overwriting the variable data. Once completed, I copy and paste into the Actual Text box and Save. The screen layout, using a proportional font will have the data mis-aligned but the spaces (instead of tabs) will ensure that there is appropriate gaps where needed. Two further actions needed - (1) the Tools > Preferences > Fonts for Notes on Reports needs to be changed to the same mono spaced font - in order to accommodate what can sometimes be lengthy line information I have also reduced the font size to 8 points ---- (2) when pasting into the Actual Text Box, do so starting at the beginning of line 2 (ie, do a carriage return in the box first) - otherwise, when printed, the Actual Text starts in the middle of a line immediately following the source heading and repository information, this way the Actual Text always starts on a new line on printed reports. The end result is that printed reports contain the desired aligned layout and the Actual Text box data is mis aligned but still readable. Have fun! Stewart PS - You are absolutely correct to use the Actual Text Box to record a transcription of the actual source document - whatever happens do not contemplate putting this information into general notes. -----Original Message----- From: Ron Gates [mailto:ragates@senet.com.au] Sent: 13 July 2005 06:48 To: PAF-5-USERS-L@rootsweb.com Subject: [PAF-5] Use of Tabs in Notes Hello, I am a new adventurer into the world of family history and this is my first contact with the User Group. My problem is that, rightly or wrongly, I have been adding the text from birth, death and marriage certificates into the "Actual Text" screen for the source applicable to the record for each individual. To make an easily read record I place the heading for each field along the left hand side of the screen, with a new line for each heading, and through the use of "tabs" (Ctrl+Tab) I insert the information for each of these fields "in line, one under the other" to the right of the headings, with a goodly space between the headings and the information. It looks good on the screen, but when I come to print a record the system does not recognize the tabs and I get the heading and information printed without a space between them. eg: I format as this: When Died 23rd January 1878 Name and Surname William Brown but when I print I get: When Died23rd January 1878 Name and SurnameWilliam Brown But, when I use these "tabs" in the "Notes" screen (Alt+N) from the "Edit Individual" screen the system recognizes the tabs and prints the record as I have laid it out. Why should I get a different response for these different screens? Assistance would be appreciated! Regards, Ron Adelaide, South Australia ==== PAF-5-USERS Mailing List ==== FamilySearch Internet Genealogy Service http://www.familysearch.org/

Hi Group, I agree with Sherrie that listing all Ancestral File numbers in your notes is a very good practice. I have been doing this for years and have found these numbers very useful if I need to return to the Ancestral File to check on information. I record lots and lots of information in my notes, all census information, complete wills, land deeds and other things. When I look at notes I have a complete file of all items researched on this person. I only load Vital Records or Public Records in the sources section of PAF. I found that sources from a book or articles repeated for each time entered and made my source listing very long when I print out a book. As I have stated before the use of Rin number to identify people that I need to find or do research for has proven to be very necesaary when managing a large database and has saved me much time and takes me to the exact person that I want to see and not guess about is this the right person. I also want to say that keeping more then 2 database for information that you are researching can lead to problems in the future, with double entries, missed links of related persons. If you and your spouse are both researching your ancestors and each do data entry then 2 files would be best but I would recommend that the 2 files be combined every so often into a single file. This new single file would only be save and never have any data entry done on it. Each individual file would have only the spouses name in the other file so that when they are joined only 1 names is a duplicate and 1 can be deleted. I realize that the rin number on 1 file is going to change but since this is not a working file that does not matter. Later Philo __________________________________________________ Do You Yahoo!? Tired of spam? Yahoo! Mail has the best spam protection around http://mail.yahoo.com

I made and saved a back-up file within my computer (stored it in a sub-folder of "My Documents"), then burned the saved file to the CD. Elaine Oakes >>Can anyone tell me how to back up my files to a CD ?