I contacted one of the people who helped to spearhead the record project on which I worked. Their process was: 1) Someone (in this case of librarian and historical society president) were made aware of township records. 2) Permission was granted to them to borrow the records for their project. 3) The librarian wrote and received a state grant which enabled the records to be microfilmed. After microfilming, the records were returned to the office from which the permission was granted. 4) Volunteers then made a photo copy of each microfilmed page. 5) Names and data was then extracted from these photo copies. 6) Volunteers alphabetized the names creating an index. 7) The finished product then became available for sale by the historical/genealogical society.