Maradee and all: Maradee, Just send the file to me and I will put it with the registration page on the web. I will probably make it the introduction page. We do not want people to have to go to a lot of different web sites to get the information. I was planning on including a map but was waiting until we had reservations at a place first. It's great that you are already working on this. The flyer will need to contain the web site for the on-line registration and family group sheet. I know all of the local libraries in southern Arkansas have internet access for the public. If we could have a local place that people could pick up the printed out form (say at Shiloh and maybe some of the other churches it would be good (ANY VOLUNTEERS)). But, I do not think we (at least I do not) want to have to deal with mailing out packets. With postage and envelopes is will be over $1.00. So if people do not have web access and can't pick up a copy they can register on-site the day of the reunion. Since we are trying to collect accurate information the longer someone has to fill out the group sheet the better. I know that it took me over an hour to fill out and that was without including family stories etc. When everything is decided upon I will list the reunion on the LA reunion's page and make an announcement on the Union County Arkansas discussion list. FYI: so, far I have 10 responses from people who are planning to attend and while I account for 1 of those 10 I will be part of a family of 5. If the other 9 are similarly part of families we are already talking about 50 people! I have several cousin's that I have not told about the reunion yet but they will probably attend. So, any way we look at it we are probably looking at a group of at least 100 or more and that needs some planning. Tables and chairs (or instruct everyone to bring their own) and clean up after lunch are necessary. We have never been talking about anything elaborate. Union Parish is in the middle of the piney woods with a few small scattered houses, churches, and cemeteries. We can not assemble a large group without some planning. I do not think Roy or I were ever talking about a very formal event but we do need some organization. Before we start collecting money from people we have to have a plan, other than to just donate it to the local historical society. I know most churches charge a fee if you do not leave the place as you found it. We have to be sure that we can leave things as we found them and that we have an organized group representing the reunion to deal with problems as the arise. I think the next steps are to get one or more local volunteers who will reserve the church, distribute posters/flyers, etc. I'm sure that the person who reserves the church does not want to be personally responsible if something is broken or left in a mess. So before we only charge $5 we need to know if the church has a fee and if we have to pay their janitor for a certain number of hours. If no one volunteers to do clean up we may want to hire the janitor even if it is not required. Then we need to get several volunteers who are willing to be responsible for clean-up and several volunteers who are willing to trouble shoot the day of the event (there are always things that need to be done). We need someone who has a cell phone and who will be responsible safety. What if one of our 90+ relatives has problems dealing with the heat, or someone gets stung by a bee. As the reunion organizers we need to have a plan just in case. The last reunion I attended someone did have a heart attach, the church did not have an accessible phone but some one did have a CB radio and called for help. We may want to sell cold drinks. I know several of us can buy drinks at SAM's but here in Dallas I can get Coke for $1.99 a 12 pack when it is on sale. I do not mind buying a bunch if someone will volunteer to bring a cooler, get ice the morning of the reunion and be responsible for selling the drinks (with profits to go to our local benefactor or the event). While we may be able to do some copying with that many people it is more realistic that we share contact information and get to know individuals who have information that we would like to exchange with. The copies can be exchanged through the mail at a latter time. If everything is well planned it will seem like a simple reunion, if it is not we will have a unorganized mess. I have dealt with many events and the ones that go off the smoothest are the ones that have the most planning. Simple is good but it need to be planned and we can not have to many volunteers. Ideally if everyone who attends has a small job to do no one or two individuals will have to work the whole time. Sue [email protected] wrote: > In a message dated 2/10/99 9:43:38 PM, you wrote: > > <<Am inclined to agree with Betty Jo and Jerry. If we all just show up > pretty early on May 31 at Shiloh [where is that???] >> > > Ann, and everyone, I will include a map in the flyer/brochure that I am > working on. Shiloh is located on Hwy 2 that runs between Bernice and > Farmerville. About all that is there now is the church and a few houses. My > own family home is on this same road a few miles from Shiloh church. Keep in > mind that Bernice and Farmerville are small towns. I'm not sure if there is a > McDonald's in either place. I know Farmerville does have some fast food > restaurants now. The most likely place for folks to stay would be Ruston. > There are several motels there off of I-20. If my memory is correct it takes > about 25 to 35 minutes to get from Ruston to Bernice and then another 5 > minutes to get to Shiloh. El Dorado Arkansas and Monroe, La. are reasonably > close also. I am doing some research on the web and will have some suggestions > as to motels in Ruston and a listing of museums, parks, etc. I could put up a > web page and post this information in addition to doing the flyer. What do you > all think? This might be the easiest way to get the information to everyone > interested. > > Maradee Liggin Cryer