Betty a/k/a - Kyseeker of Kentucky and Indiana -----Original Message----- From: William N Oliver <wnoliver@worldnet.att.net> To: STATE-COORD-L@rootsweb.com <STATE-COORD-L@rootsweb.com> Date: Sunday, March 07, 1999 10:41 AM Subject: [STATE-COORD-L] Summary of USGW Advisory Board Business >USGW Advisory Board Business Summary. 07 March 1999 >State Coordinators are asked to distribute this summary to their >volunteers. >Because it is the first communication of its type it is long. >Motion Action to date: > >Date: 17 Feb 1999 > Motion #99-2: I move that the motion to appoint a secretary, >which was tabled > in the Oct. 4, 1998 meeting, be reopened and a secretary be >elected by the > Advisory Board from among the membership of said Board, with >the duties and > responsibilities as follows > > 1. To post board minutes > 2. To number all motions > 3. To declare the status of motions including quorum of >votes and the point at > which enough votes have been posted to decide the motion, >plus the final tally of > votes > 4. To post Board announcements to all Regional lists > 5. To maintain the Advisory Board passwords as a backup in >order to pass them > on to the next authorized National Coordinator, whether >interim or elected. > > Motion by: Ginger Cisewski > Second by: Bill Oliver > Votes: 8 Aye 0 Nay > > Secretary nominees: Bill Oliver and Tim Stowell > For Bill - 8, For Tim - 5, Abstention - 1, Not voting - >1 >====> > Issue: Domain registration > Date: 27 Feb 1999 > Motion #99-3: I move that the Advisory Board direct Brian >Leverich, as > technical contact for the domains, usgenweb.org and >usgenweb.net, to contact > InterNIC for the purpose of changing the administrative >contact from Nancy Trice > to Tim Stowell, in keeping with the policy that the >administrative contact be the > current National Coordinator. > Motion by: Megan Zurawicz > Second by: Beth Wills > Votes: 13 Aye 0 Nay >====> > Issue: Census Project split from Archives > Date: 16 Feb 1999 > Motion #99-4: I move that the following statement be issued >to as many mailing > lists as possible, and that the first paragraph be >immediately posted to The > USGenWeb Project web page concerning the special projects: > > "We, "The USGenWeb Project Advisory Board," want to remind >all persons > involved with "The USGenWeb Project" that all original >records that are > transcribed and submitted to any special project whether it >be "The USGenWeb > Archives Project," "The USGenWeb Census Project," "The >USGenWeb > Tombstone Project,"or any other special project, they are a >part of The > USGenWeb Project's "digital library" known as "The USGenWeb >Project > Archives." Patrons who submit data to "The USGenWeb Project >Archives," > through any of its special projects, should feel confident >and be aware that no > matter what directory the data they have submitted may >reside, it is a part of "The > USGenWeb Project Archives." Patrons should also be aware >that the directory > locations of any data submitted may change from time to time >within "The > USGenWeb Project Archives" for organizational purposes." > > The Board strongly recommends that the special project, >named in the bylaws as > "The USGenWeb Archives Project," leave the job of >transcribing original US > census records and recruiting volunteers for the same >purpose to the special > project named in the bylaws as, "The USGenWeb Census >Project," and that "The > USGenWeb Archives Project" should otherwise direct their >efforts to > transcribing the other vast volumes of original records that >need to be transcribed > in this country. "The USGenWeb Census Project" should >continue to notify the > file managers of "The USGenWeb Archives Project" when new >transcriptions > are completed so that these files may be included with >original scanned images > or other county file structures as may have been established >or deemed > necessary. It is further the recommendation of this board >that at such time that > "The USGenWeb Census Project" completes its mission and all >US census > original records are transcribed and uploaded to the >"digital library" known as > "The USGenWeb Project Archives," that an assessment should >be done of "The > USGenWeb Project Archives" and any duplicated files be >combined." > > Motion by: Trey Holt > Second by: Bill Oliver > Votes: 9 Aye 1 Nay >====> >Pending before the Board: > > Issue: Resolution to name USGWP Digital Library > Date: 5 Mar 1999 > Motion #99-5: Made by Ginger Cisewski; seconded by Bridget >Smith >I Move the adoption of the following Resolution: > >Whereas, the USGenWeb Project has amassed huge amounts of data, >with the purpose of making it available to all researchers free >of charge, and > >Whereas that purpose remains unchanged, and this collection of >data has become large enough that diversification has become >necessary, and > >Whereas the Bylaws of The USGenWeb Project addressed this in >Article XIII by separating the digital library commonly referred >to as "the Archives" into separate entities, naming them The >USGenWeb Archives Project, The USGenWeb Census Project, and The >USGenWeb Tombstone Project, and provided for the creation of >future Special Projects, appointment of Coordinators for them, >and specified how these things must be accomplished, and > >Whereas common sense indicates that each Special Project should >have its own directory and its own infrastructure for file >creation, uploading and file maintenance and not have their files >co-mingled with those of any other Special Project, therefore be >it > >RESOLVED: > >That the Special Projects of the USGenWeb Project be known >collectively as the USGenWeb Project Digital Library and a page >be placed on the national website at >www.usgenweb.org/library.html and at >www.usgenweb.net/library.html as a main entrance to the Digital >Library, with all Special Projects of the USGenWeb Project being >listed, a brief history of each Special Project, as well as a >link provided there to each Special Project, and > >That each Special Project will maintain their own directory and >infrastructure, separate from any other Special Project, and >further > >That duplication of the efforts of any Special Project by any >other Special Project is counterproductive and not to be done; >whenever possible, volunteer submissions will be referred to the >appropriate Special Project, and > >That the National Coordinator of the USGenWeb Project will >instruct the Webmaster for The USGenWeb Project to place this >Resolution on the Special Projects page of the national website >within 48 hours of its adoption by the Advisory Board, and > >That the Secretary of the USGenWeb Advisory Board be required to >distribute this Resolution to all the Regional Mailing Lists, the >State Coordinators List, and the unofficial USGenWeb -Discuss and >USGenWeb-ALL lists within the same 48 hour period. > >Summary: >Discussion began immediately on the Resolution on Board-L and is >currently continuing. > >A motion to table the motion 99-5 was made and seconded. > >The National Coordinator announced that "Since there was never >any agreement pro or con on how to proceed with Board business, I >believe any action on Motion 99-5 should not occur until Monday. >[3/8/1999]" > >Bill Oliver >-- > >