Subject: CLIPPING bits of thisNthat to a WORD document and SAVING your gennie STUFF! HOWTOS I CANNOT COUNT THE NUMBER OF TIMES THAT I HAVE READ THAT PEOPLE have lost their genealogy STUFF because of server problems or server misunderstandings or because your telephone/cable company changed hands and POOF your folders are history along with YOUR email address!!!! never to be seen again..... never ever ...... there is such ~despair....... AND i hear about people printing and know that after something is printed, they must file.... and once printed, they can no longer copy/paste the information to other locations in their work.... UNTIL you have the information on y-o-u-r machine IN YOUR own documents, these bits of info points are 'free radicals'.. yes, you see them on your machine and so far life is good, but life will be much, much better if you put the STUFF where YOU have the absolute control and THAT means: in YOUR OWN FILE with application software that YOU control..... I have written before about this but I will go at it again for those folks finding that they are collecting lots of good stuff from emails and this list and printing and printing and then filing and filing....but not able to put their hands on it when they need it..... To start... create 4 or 5 WORD (or word processor of choice) documents and name them something like 0internetAthruF 0internet GthruK etc etc etc L-P Q-Z (f you use a numeric in the first position, it will always come up first on your list of documents... this is nice when you realize that you will open them often.....) then in the first document create line entries of AAA BBB CCC DDD EEE FFF YES, enter in AAA not A, and BBB not B, no spaces. I bold these and underline them as soon as i am done.... When I paste into the document, those pastings are seldom underlined, so these tabs show up more.... DITTO with the other documents..... Then, while keeping these documents open, OPEN THE FIRST OF YOUR SAVED EMAILS WITH those TREASURES.. block (or highlight) and then copy only the info that you want to keep.. Highlight then control+C which copies what is highlighted... or use the copy icon or right click...whatever you like to use.... Now, go to the appropriate word document, paste the info in the correct place... TO paste, position your cussor where you want the material to go, then CONTROL+V and it will paste) then save the document. TO save, do CONTROL+S save after each paste... each and every one...without fail. if you want other data from that email saved too, then go back and block/copy that material and paste it.. (for instance, you might want the email address of the submitter.... or another link elsewhere in the email) continue thru your emails until you have finished the session. (delete those emails that you have clipped as you clip them and have saved you document) building up the trash can gives one a feeling of ~ ACCOMPLISHMENT. When I am done with each session I standardize what it looks like and i get rid of clutter.. and if you would like to standardize all that is in that resulting document, here are some suggestions.... while in the WORD document with control+A then click on font and size and when you return to the document, it will be standardized... I use arial in 8pt NOW do a CONTROL+S to save what you just did... while in the WORD document use your find/replace to remove the > and replace them with a blank TO do FIND/REPLACE, CONTROL+F and click on the replace tab.... then put the > in the upper box and a single space in the lower box and click on REPLACE ALL... now do a CONTROL+S to save... Now do a Control+F REPLACE all of the manual line breaks...(this is that little arrow mark at the end of the lines.....please note, if you have in the text a list of numbered steps, you must FIRST place HARD lineBREAKS (that is your ENTER KEY) at the front(above) of each of those itemized entries... - ditto with a. b. c. or - - - - that you may have placed to show a LIST...) TO do this manual line break, click the Replace tab....click the FIND WHAT space, scroll to MORE and click, then Special and click, then scroll and click on manual line break, then scroll to the REPLACE WITH and put in at least ONE blank space. ( a note here... this REPLACE WITH does not always erase from previous replace actions...ALWAYS without fail go to this REPLACEWITH and fill it with what you want.... and the last thing I do - and this is a resourceHOG and so does take time for the system is to get rid of all those little degree marks that you can see with the characters are shown, but which do not appear in print......BUT THEY DO slow down your machine.... TO do this...go to the document and find one of those little degree marks and highlight just IT - nothing else now - just it and do a copy/paste into the FIND WHAT space.....(it will appear as a blank....) then go to REPLACE WITH space and make sure that you have but a single space in there... and click REPLACE ALL.... the system will take a bunch of time on this... (i kinda think as it is crankin that i wont have to wait for the machine to go thru the document again looking for thes with each save or load....so it is time i will save in the future....) SAVE THE DOCUMENT after EACH and every one of your actions with CONTROL+S. this is very very important.. with each paste, save! As you go along, you will find certain topics will come up.. say CENSUS and you will start to have a problem scrolling to these topics so here is a little trick that i will share... go to the place in your document where you want CENSUS info to be collected.... create a line with CENSUSCENSUS and CENCEN on it.... MAKE these BOLD and UNDERLINED... do a CONTROL+S to save.... another subject might be PASSENGERPASSENGER or PASSPASS or irelandireland or IRIR or GERMANYGERMANY or gerger or SSDISSDI or buffalobuffalo BUFFBUFF or naturalizationnaturalization or natnat.... Control+F find works with this because rarely does one actually use a word such as buffbuff or natnat! (right?) Now, in the future when i want to get to this position in the document all i have to do is a CONTROL+F enter in cencen and click FIND... I will be immediately taken to the first line of that section.. all ready to paste my new census info. ditto with going to FFF or DDD etc... a single D would not work, and likely a double DD would not work, but my experience shows that except for WWW, triple characters work best for sorting. www,rootsweb.com screws up www so I use wwww (that's four w) for the W a document such as this could grow easily to 150 pages. and they are always available to you.. if you are traveling, then send each of these documents to yourself as attachments for the duration of your trip. you can open them, use them and close them and delete that message upon your return when you will no longer need it.... and besides, you will be adding to it, right? as you go along, you will find that your machine might slow a bit if all four docs are opened and so you will probably start creating email folders where you can save your emails for A-F, G-K etc that way only one doc is opened and you can clear the corresponding folders..... The very nicest thing about this is that you DON NOT HAVE TO PRINT out all those emails.... you dont have to waste paper or ink )a big cost savings) and you dont have to file them once they are printed...( a big time savings) and you can find it easily find what ever you are looking for WITHOUT GETTING UP! Another nice thing is that if you use this technique to copy and paste info that you find on web pages and SSDI or whatever, you can copy it along with the sourcing that you clipped into y our notes where they belong on your charts... all without having to REtype it again... what a time saver and what a good way to eliminate typing errors. I have done this for years. I actually have 6 documents, each well over 180 pages in 8pt arial.with no junk. The other nice thing, is that these documents get backed up just like all my other work. I dont have to worry if the emails are in a folder that is regularly saved..... to illustrate my point further. DO YOU KNOW EXACTLY where your email program has placed your email 'folders' on your computer' ? Do you save THAT directory when you back up? I would be apt to believe the answer is no. ditto for anyone that is saving stuff on their computer under their server title. So, learn from someone else's experiences. if there are questions on this - then on list please, for my goal is to save your genealogy research bits and pieces.. you will be very sad if you lose years and years of info... hope this helps someONE - or TWO or THREE. valentine this could be applied to your work for families... like a memo pad, or index cards... just start out a page, give it a CLIPPING name, add the tab LETTERS, etc