I have found it to be best to send each person a pedigree in the form of family group sheets starting with themselves going back each generation. Unless I am dealing with people who are also working with online trees and I am not sure what they would do with info on living people. Then I just send them family group sheets for themselves and their parents and then I use copy and paste and list it from them backwards to the connecting person. However, depending on the family make up and the number of kids, once you get to the grandparents with their aunts and uncles who they should already know, the family group sheets from that point back usually will not have info on living people unless they are large families where there can be a 20 year gap between first and last chld. If that happens I usually withhold that particular sheet and tell them that since I am the family archivist and have been given a lot of info on living people with the understanding that I do not share it with anyone I cannot give them that group sheet. Usually that would be the grandparents' sheet and if they want the info bad enough they can get it from their aunts and uncles themselves. Annie in Minnesota In a message dated 9/12/2011 3:25:23 P.M. Central Daylight Time, edward.enteract@rcn.com writes: I am working with several email cousins, trying to consolidate our information. Some of us have a ggrandfather in common. Others of us have his father as a common ancestor. I am working with FTM 16 on Vista Home Premium, and my question to the mailing list is this: is there a way that I can create a straight-line outline report from a specific cousin to the common ancestor. I would like to exclude, in each generation, those individuals who are not direct parents, grandparents and so on. I will appreciate any suggestions. Ed Broecker ********************************** List information page http://lists.rootsweb.com/index/other/Software/FTM-TECH.html Online Support for Family Tree Maker Version 16 and earlier http://pastftm.custhelp.com/ Version 2008 - 2011 http://ftm.custhelp.com/ ------------------------------- To unsubscribe from the list, please send an email to FTM-TECH-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Thanks, BJ. That explains it. I can stop worrying! Caroline On 12 September 2011 15:22, BJ <bhamilton3@cox.net> wrote: > The user can control whether the Notes and Media tabs are displayed via > an option in Tools, Options, General tab, Fact Display (bottom left). > This has been around I believe since FTM 2008.  For some reason, the > default is set to not display them.  Normally once you make the choice, > the preference is retained in the User.config file and is normally > passed to subsequent versions. > > Not a big thing. I assume the Tutorial simply did not have the options > checked. > > BJ > > On 9/12/2011 6:48 AM, Caroline Gurney wrote: >> I've watched all nine of the tutorials and noticed a change in the >> layout of the right hand column on the Person tab in the People view. >> In FTM 2011 there are tabs for Sources, Media and Notes for each Fact. >> The screenshots in the tutorials only show one tab - Sources. I've >> read that FTM 2012 will have the choice of a modified interface for >> people upgrading from FTM 16 and earlier. I really hope that these >> tutorials are showing that modified interface and that the Media and >> Notes tabs for each Fact have not, in fact, been removed. I did not >> notice this layout change in the public beta versions of FTM 2012.

Does FTM 16 have a relationship chart showing the direct relationships between any 2 people? Rosemary On Mon, Sep 12, 2011 at 3:19 PM, edward broecker <edward.enteract@rcn.com>wrote: > I am working with several email cousins, trying to consolidate our > information. Some of us have a ggrandfather in common. Others of us have > his father as a common ancestor. > > I am working with FTM 16 on Vista Home Premium, and my question to the > mailing list is this: is there a way that I can create a straight-line > outline report from a specific cousin to the common ancestor. I would like > to exclude, in each generation, those individuals who are not direct > parents, grandparents and so on. > > I will appreciate any suggestions. > > Ed Broecker > ********************************** > List information page > http://lists.rootsweb.com/index/other/Software/FTM-TECH.html > > Online Support for Family Tree Maker > Version 16 and earlier > http://pastftm.custhelp.com/ > > Version 2008 - 2011 > http://ftm.custhelp.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FTM-TECH-request@rootsweb.com with the word 'unsubscribe' without the > quotes in the subject and the body of the message >

> I am working with FTM 16 on Vista Home Premium, and my question to the > mailing list is this: is there a way that I can create a straight-line > outline report from a specific cousin to the common ancestor. I would > like to exclude, in each generation, those individuals who are not direct > parents, grandparents and so on. I am NOT very familiar with Vista, but if you have a 32 bit version, you should be able to create a PDF file. If so, go to the ancestor, then choose View, Tree Charts, Descendant Tree - Standard. Choose enough generations to include the youngest generation person for whom you will create a report. You should now have a graphical depiction of the tree onscreen. Move your pointer into a blank space on the page, right click and select Individuals to Include ... and then select one individual at a time who is your intended person from the Change secondary individual ... box. As you do this, you create separate pages for each of your intended "victims". If you have the ability to make a PDF, then export it naming it as it suits you. [If you cannot create a PDF then you would need to install something like BullZip PDF creator - a program which creates what appears to be a printer which makes a PDF for you. It is available for FREE.] Does this work for you? John Okerson Memphis, TN

Caroline Yes, you are correct. However I would have thought that the tutorials were prepared well before build 372 of the Beta and such a significant change would not be made between the final Beta build and the RTM (Released to Manufacturing) version. Tony -----Original Message----- From: Caroline Gurney Sent: Monday, September 12, 2011 2:48 PM To: ftm-tech@rootsweb.com Subject: [FTM-TECH] Layout change in FTM 2012 On 12 September 2011 04:23, BJ <bhamilton3@cox.net> wrote: > For anyone interested in FTM 2012 you can see a prerelease sale pitch at > http://www.ancestry.com/cs/apps/P-4942-2?o_iid=48973&o_lid=48973&o_sch=Web+Property Thanks very much for posting the link to Ancestry's pre-sale information about FTM 2012, BJ. I've watched all nine of the tutorials and noticed a change in the layout of the right hand column on the Person tab in the People view. In FTM 2011 there are tabs for Sources, Media and Notes for each Fact. The screenshots in the tutorials only show one tab - Sources. I've read that FTM 2012 will have the choice of a modified interface for people upgrading from FTM 16 and earlier. I really hope that these tutorials are showing that modified interface and that the Media and Notes tabs for each Fact have not, in fact, been removed. I did not notice this layout change in the public beta versions of FTM 2012. Caroline Gurney Family History Website: www.carosfamily.com Family History Blog: cmgurney.blogspot.com ********************************** List information page http://lists.rootsweb.com/index/other/Software/FTM-TECH.html Online Support for Family Tree Maker Version 16 and earlier http://pastftm.custhelp.com/ Version 2008 - 2011 http://ftm.custhelp.com/ ------------------------------- To unsubscribe from the list, please send an email to FTM-TECH-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

I am working with several email cousins, trying to consolidate our information. Some of us have a ggrandfather in common. Others of us have his father as a common ancestor. I am working with FTM 16 on Vista Home Premium, and my question to the mailing list is this: is there a way that I can create a straight-line outline report from a specific cousin to the common ancestor. I would like to exclude, in each generation, those individuals who are not direct parents, grandparents and so on. I will appreciate any suggestions. Ed Broecker

On 12 September 2011 04:23, BJ <bhamilton3@cox.net> wrote: > For anyone interested in FTM 2012 you can see a prerelease sale pitch at > http://www.ancestry.com/cs/apps/P-4942-2?o_iid=48973&o_lid=48973&o_sch=Web+Property Thanks very much for posting the link to Ancestry's pre-sale information about FTM 2012, BJ. I've watched all nine of the tutorials and noticed a change in the layout of the right hand column on the Person tab in the People view. In FTM 2011 there are tabs for Sources, Media and Notes for each Fact. The screenshots in the tutorials only show one tab - Sources. I've read that FTM 2012 will have the choice of a modified interface for people upgrading from FTM 16 and earlier. I really hope that these tutorials are showing that modified interface and that the Media and Notes tabs for each Fact have not, in fact, been removed. I did not notice this layout change in the public beta versions of FTM 2012. Caroline Gurney Family History Website: www.carosfamily.com Family History Blog: cmgurney.blogspot.com

Descendant tree Format, Box Line & Border, Lines tab Highlight the relationship between .......... -------------------------------------------------- From: "Rosemary Jones" <rjones5622@gmail.com> > Does FTM 16 have a relationship chart showing the direct relationships > between any 2 people? > > Rosemary > > On Mon, Sep 12, 2011 at 3:19 PM, edward broecker > <edward.enteract@rcn.com>wrote:

Report (icon), Outline Descendant Contents, Individuals to include, change secondary individual pick the descendant from the list, click OK, OK OR Report, Genealogy Report Format, Genealogy Report Format Ahnentafel (This includes all the siblings, but can be edited by copying to a word type program) -------------------------------------------------- From: "edward broecker" <edward.enteract@rcn.com> Sent: Monday, September 12, 2011 1:19 PM To: <ftm-tech@rootsweb.com> Subject: [FTM-TECH] Straight-line descendant reports > I am working with several email cousins, trying to consolidate our > information. Some of us have a ggrandfather in common. Others of us > have his father as a common ancestor. > > I am working with FTM 16 on Vista Home Premium, and my question to the > mailing list is this: is there a way that I can create a straight-line > outline report from a specific cousin to the common ancestor. I would > like to exclude, in each generation, those individuals who are not direct > parents, grandparents and so on. > > I will appreciate any suggestions. > > Ed Broecker

Using coupon code G5JXTRY, gets you an additional 20% off, making the total price for the upgrade $19.19 plus shipping. Barb in Minnestoa On Sun, Sep 11, 2011 at 10:23 PM, BJ <bhamilton3@cox.net> wrote: > For anyone interested in FTM 2012 you can see a prerelease sale pitch at > http://www.ancestry.com/cs/apps/P-4942-2?o_iid=48973&o_lid=48973&o_sch=Web+Property > > This lists the features of the new release, it has a intro video.  If > you buy it you get 20% off.  If you click the link to Upgrade, you get > 40% off. > > Although there is a link for the Mac - it is selling the version based > upon FTM 2010. > > BJ > ********************************** > --

The user can control whether the Notes and Media tabs are displayed via an option in Tools, Options, General tab, Fact Display (bottom left). This has been around I believe since FTM 2008. For some reason, the default is set to not display them. Normally once you make the choice, the preference is retained in the User.config file and is normally passed to subsequent versions. Not a big thing. I assume the Tutorial simply did not have the options checked. BJ On 9/12/2011 6:48 AM, Caroline Gurney wrote: > I've watched all nine of the tutorials and noticed a change in the > layout of the right hand column on the Person tab in the People view. > In FTM 2011 there are tabs for Sources, Media and Notes for each Fact. > The screenshots in the tutorials only show one tab - Sources. I've > read that FTM 2012 will have the choice of a modified interface for > people upgrading from FTM 16 and earlier. I really hope that these > tutorials are showing that modified interface and that the Media and > Notes tabs for each Fact have not, in fact, been removed. I did not > notice this layout change in the public beta versions of FTM 2012.

For anyone interested in FTM 2012 you can see a prerelease sale pitch at http://www.ancestry.com/cs/apps/P-4942-2?o_iid=48973&o_lid=48973&o_sch=Web+Property This lists the features of the new release, it has a intro video. If you buy it you get 20% off. If you click the link to Upgrade, you get 40% off. Although there is a link for the Mac - it is selling the version based upon FTM 2010. BJ

I've seen you have other answers, but I thought I'd add - you don't have to do anything. --2) I have heard of the entries being marked with a page mark and a question --mark superimposed upon it. Do they disappear or stay forever? Not sure about 2009, can't remember when it was changed, but in 2011, you can completely turn off the PNA ( Place Name Authority) if you want to. (tools, options, Names/Dates/Places) And the "flag" that tells you it hasn't been resolved will also go away if you do that. --1) If I have Memphis, Shelby County, Tennessee, USA as a 'usage' and --another of Memphis, Shelby, Tennessee, USA then just HOW does the PNA --resolve which is which and help me choose the one I wish to use??? If you change Memphis, Shelby, Tennessee, USA to Memphis, Shelby County, Tennessee, USA OR Memphis, Shelby County, Tennessee it will ask if you want to change all of them. You can say yes or no -------------------------------------------------- From: "John Okerson" <johnokerson@gmail.com> > Would some kind soul assist me, please? I know how to import a file into > the new series of Family Tree Maker, but there are some serious steps to > be > taken I suspect. I know that the Place Name Authority is in these new > versions, and just HOW to prepare a new file to cooperate with the PNA > would > be appreciated. [Yes, I have 2009 and have avoided doing these steps since > before then!] If I overheard correctly, there is some variation is how > titles of people are placed too. Likewise named places like ABC Hospital, > Neptune, Monmouth County, New Jersey, USA worked about as well as ABC > Hospital/Neptune, Monmouth County, New Jersey, USA. Does one need to > prepare one's file or is it done "automagically"? Do these newer versions > of FTM support dashed lines for non-natural parent-child relationships as > FTM 16 does? > > I have several folks who depend on my advice and intend to upgrade, so > whatever suggestions you might have would be appreciated. > > Thanks in advance. > > John Okerson > Memphis, TN > >

You can still enter the old locations. Just tell FTM to ignore the flag. I do that frequently here is the US. West Virginia wasn't established until beginning of the Civil War (1862), so birth locations originally in Virginia are now shown as West Virginia. I just tell FTM to ignore the rules. John & Kathleen -----Original Message----- From: ftm-tech-bounces@rootsweb.com [mailto:ftm-tech-bounces@rootsweb.com] On Behalf Of Hcounter@aol.com Sent: Sunday, September 11, 2011 4:24 PM To: ftm-tech@rootsweb.com Subject: Re: [FTM-TECH] how to prepare files for use under FTM 2008, 2009, 2010 and 20... FTM is not the only place that is using modern places only. Find A Grave is doing so also. You cannot enter a town name if it no longer exists. And you cannot use old locations as stated in census info. One example. Many towns that were in the county of Kent are now in the Greater London area in England and if you want to enter Kent as the county you will not be able to enter the town. To enter the town you have to use Greater London. Annie in Minnesota

Don't know of any listing of accepted place names. Some of the ones on the Bing map are flagged. Just remember, PNA is an advisor, not a rule. Will donate some time to your place names right after I get all of mine resolved <G> John & Kathleen -----Original Message----- From: ftm-tech-bounces@rootsweb.com [mailto:ftm-tech-bounces@rootsweb.com] On Behalf Of John Okerson Sent: Sunday, September 11, 2011 4:15 PM To: ftm-tech@rootsweb.com Subject: Re: [FTM-TECH] how to prepare files for use under FTM 2008, 2009, 2010 and 2011, so then probably for 2012 also > I'll join in the discussion <G>. Thanks. I am happy to add another's point of view. 1. PNA does not force you to do anything. It will flag any place names that it questions. However, you have the option to tell it not to question (Ignore) any specific entry that you want to use. 2. If you have the autofill option turned on, when you start to enter Memphis, it will show you a list of place names you have entered in the past and offer to click on any one of those. This is separate from the PNA questioning the specific format of that place name. 3. The 'flags' on a questions place name remain until you tell FTM to ignore the question, or correct the place name. 4. Resolve All Place names is a procedure to use where you go through all of the place names that are flagged, and tell FTM what to do with them, one at a time. I use this on my file when I have some time, and feel like cleaning up the left over disorganization from prior years a little bit. However, it is not an automatic computer decision. You decide what to do with each individual flagged entry. So, do you have a few spare weeks on your hands to work on my places listing? LOL I sure would like to find a listing of place names that the PNA deems acceptable! Ideas?? ********************************** List information page http://lists.rootsweb.com/index/other/Software/FTM-TECH.html Online Support for Family Tree Maker Version 16 and earlier http://pastftm.custhelp.com/ Version 2008 - 2011 http://ftm.custhelp.com/ ------------------------------- To unsubscribe from the list, please send an email to FTM-TECH-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

WA for Washington State and Western Australia London, Middlesex County is in many eastern U.S. states, Ontario, Canada and Australia as well as England. I also do NOT use any location abbreviations and make sure I spell out the whole of a location including countries. You should see the messes on some of the online trees because people were lazy about filling out location information and then uploaded a ged.com and the autofill took over, or they entered a location and were not careful to make sure they did not accidentally click on one of the autofill choices. Annie in Minnesota In a message dated 9/11/2011 4:19:39 P.M. Central Daylight Time, davidabernathy1@comcast.net writes: I do NOT use any location abbreviations. You will find the CO is for Colorado, County and whatever else. Also CA (for California) is has many international meanings. Thanks, David C Abernathy Email disclaimers

FTM is not the only place that is using modern places only. Find A Grave is doing so also. You cannot enter a town name if it no longer exists. And you cannot use old locations as stated in census info. One example. Many towns that were in the county of Kent are now in the Greater London area in England and if you want to enter Kent as the county you will not be able to enter the town. To enter the town you have to use Greater London. Annie in Minnesota In a message dated 9/11/2011 4:17:59 P.M. Central Daylight Time, davidabernathy1@comcast.net writes: Forget about PNA. Just use what you have always used and ignore any of the flagged errors. The PNA database is based on today's USA postal names and locations. There are many places that do not exist today and the Counties have changed over the years, so the cities and towns may even be in different counties today. Do not use the "resolve All", see above and you will know why. There is no changing of the default. The control is by the source, which is Bing Maps, and ALL Family tree programs that use this have the same issues. It is helpful, when you have a town (city) and a State, but no county, and then you will be able to locate today's county. Thanks, David C Abernathy Email disclaimers ---------------------------------------------------------------------------- This message represents the official view of the voices in my head. ---------------------------------------------------------------------------- http://www.SchmeckAbernathy.com == All outgoing and incoming mail is scanned by F-Prot Antivirus == -----Original Message----- From: ftm-tech-bounces@rootsweb.com [mailto:ftm-tech-bounces@rootsweb.com] On Behalf Of John Okerson Sent: Sunday, September 11, 2011 1:29 PM To: Jeanne Stanis; ftm-tech@rootsweb.com Subject: Re: [FTM-TECH] how to prepare files for use under FTM 2008, 2009, 2010 and 2011, so then probably for 2012 also > The Place Name Authority in the "new" series is so easy to work with, that > it doesn't pay or save time to prepare an old file at all. You can put in whatever you want in a location. I have entered the word "County" after every name of a county, e.g. Portage gets a county after it, to distinguish a county from a city. It may be tedious to change the pre-entered name, but you only have to do each one once. So easy? Sounds like the words my friends would like., especially the not having to prepare anything. So a couple of questions since you and I seem to be the only ones active this lovely afternoon. 1) If I have Memphis, Shelby County, Tennessee, USA as a 'usage' and another of Memphis, Shelby, Tennessee, USA then just HOW does the PNA resolve which is which and help me choose the one I wish to use??? 2) I have heard of the entries being marked with a page mark and a question mark superimposed upon it. Do they disappear or stay forever? 3) I have heard of something called 'Resolve All Place Names' which has to be run before those 'marked' place names disappear. Any experience with Resolve All Place Names? 4) I have a bit over 130,000 individuals within my files, and guessing about 26,000 place names - just a wag. I know that I have many cases where I have meant to enter the same place, but have it with multiple variants. Does the PNA help me resolve this issue? 5) If I have a place, 'Flatbush, Kings County, New York, USA' as an example will the PNA come up with a variant on its own, hint me towards one it 'accepts', or just what? As for your county choice, is there a way to FORCE the PNA to make that the default? I detest seeing a name like Memphis, Shelby, Tennessee even though I know where it is. On the other hand, like you, without the word County in the place name, Beaufort, North Carolina is ambiguous as to whether one means Beaufort County, North Carolina or Beaufort, Carteret County, North Carolina. Additionally, my personal preference is to NOT employ the additional commas that some folks use such as Beaufort, , North Carolina. Makes NO difference to me what LDS or other standards might accept, I wish to have my database MY way! Sure, this seems like overkill, but it is important to me, and thus to those I assist, at least IMHO. John Okerson Memphis, TN ********************************** List information page http://lists.rootsweb.com/index/other/Software/FTM-TECH.html Online Support for Family Tree Maker Version 16 and earlier http://pastftm.custhelp.com/ Version 2008 - 2011 http://ftm.custhelp.com/ ------------------------------- To unsubscribe from the list, please send an email to FTM-TECH-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ********************************** List information page http://lists.rootsweb.com/index/other/Software/FTM-TECH.html Online Support for Family Tree Maker Version 16 and earlier http://pastftm.custhelp.com/ Version 2008 - 2011 http://ftm.custhelp.com/ ------------------------------- To unsubscribe from the list, please send an email to FTM-TECH-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

I see where you have received some excellent answers to some of your questions. I will add a few comments of how I might approach this. It has taken me a little time to think about FTM 16 and converting to FTM 2011 or FTM 2012. First I agree it is much easier to convert your file into FTM 2011/2012 and then use its tools to perform any clean up as the tools are simply better and easier to use. I've included some specific comments interspersed with your questions. Hope this helps a bit. BJ On 9/11/2011 11:56 AM, John Okerson wrote: > Would some kind soul assist me, please? I know how to import a file into > the new series of Family Tree Maker, but there are some serious steps to be > taken I suspect. I know that the Place Name Authority is in these new > versions, and just HOW to prepare a new file to cooperate with the PNA would > be appreciated. The Place Name Authority (PNA) is nothing more than a list of some 3 million plus place names (I think that estimated number is correct). Its purpose is nothing more than to suggest certain standardized names for your use if you so desire. Nothing compels you to use the suggested name. If you tire of seeing the flag that a particular name, you can elect to "Ignore" the flag. In which case it will be turned off for that place name. Personally I leave it alone just as a reminder of which one's I have chosen not to resolve. > [Yes, I have 2009 and have avoided doing these steps since > before then!] If I overheard correctly, there is some variation is how > titles of people are placed too. I don't remember how Titles were entered or stored in FTM 16 but they are entered as a Fact in FTM 2011/FTM 2012. So you can enter a preferred title as well as any number of alternate titles for each individual. > Likewise named places like ABC Hospital, > Neptune, Monmouth County, New Jersey, USA worked about as well as ABC > Hospital/Neptune, Monmouth County, New Jersey, USA. Does one need to > prepare one's file or is it done "automagically"? This is the one area where you may want to make the change in FTM 16 because FTM 2011/FTM 2012 have separate fields for the Comment and for the Place name. The conversion routine looks for the slash (/) to identify which part should go where. Any information preceding the first slash will be entered in the Description field. Information following the first slash will be placed Place field. If no slash is found, all of the information will be input into the Place field. So.... "ABC Hospital, Neptune, Monmouth County, New Jersey, USA" will all be input into the Place field. Whereas "ABC Hospital/Neptune, Monmouth County, New Jersey, USA will be separated as follows: Place: Neptune, Monmouth County, New Jersey, USA Description: ABC Hospital While the place field will accept the ABC Hospital, Neptune.... as a place it inflates the number of place names. In other words, you might have the following place names: ABC Hospital, Neptune, Monmouth County, New Jersey, USA DFG Cemetery, Neptune, Monmouth County, New Jersey, USA Neptune, Monmouth County, New Jersey, USA I keep my place names to a minimum and for sorting purposes do I put the Hospital and Cemetery names in the Description field. This gives me one Place name, Neptune, Monmouth County, New Jersey, USA. While the individual fact gives the precise building or house address. It is really of personal preference. > Do these newer versions > of FTM support dashed lines for non-natural parent-child relationships as > FTM 16 does? I don't think so. I remember it has been requested for the Pedigree charts but I couldn't find an option for it. Perhaps some one can provide a more definitive answer. > I have several folks who depend on my advice and intend to upgrade, so > whatever suggestions you might have would be appreciated. > Other areas which may need to be reviewed and cleaned up include: Sources titles - FTM 2011/2012 will use the Source records as you have them entered in FTM 16. If you have a duplicate in FTM 16, you will have a duplicate in FTM 2011/2012. You can review the Source Titles by using Edit, Manage Sources which lets you review the information and actually Replace one title with another title. Source-Citations - You can review them using the Sources work area. It is best to list them by Source title as this groups all source-citations linked to a single Source title. * FTM 16 has a single source-citation for each fact. While many may be exact duplicates they are stored as a single unique source-citation. * FTM 2011/2012 reviews the source-citations for possible duplicates. If it finds exact duplicates, it creates a single Source-citation and then links all facts using it to this one Source-citation. This is often a point of confusion to new users of FTM 2011/2012. To be and exact duplicate, all information in the following fields must be exactly the same. Any deviation even the addition of an extra space will cause the to be different. Fields which must contain duplicate information are: o Use the same Source Title o Citation Detail (equivalent to FTM 16 Page) o Citation Text (equivalent to FTM 16 Text) o Reference Note (equivalent to FTM 16 Footnote) Review the source-citations, you may want to override the way they were converted. You have the ability to Copy a Source-citation and then either * Paste it as a Link - in other words link this fact to the current source-citation (understand that any change to the single source-citation will be displayed for every fact linked to it). * Paste as Duplicate - this enters a duplicate but separate source-citation and links to the assigned fact. Any changes you make to this duplicate source-citation are applied only to it and not to the original source-citation. Scrapbook items are extracted and stored as separate files in a Media folder. These files have a thumbnail generated and stored in the Media work area. The thumbnail is linked to the media file. If you have duplicate copies of pictures in different scrapbooks, you will have multiple copies of these images. You should review the Media collection and link a single copy of the media file to all relevant individuals, facts or source-citations. Media files will be assigned file names based upon the individual's scrapbook plus a numeric suffix. E.g. John Smith 1. You can continue to use the assigned names or you can use the Media Rename feature to rename the file and update the media link. You may consider entering Captions and Descriptions for all media items. You have the option of displaying the media files by their file names only or by their captions and if there is no caption by file name. Captions and Descriptions can play an important role if you intend to use FTM 2012 and its sync feature to an online tree.

> I'll join in the discussion <G>. Thanks. I am happy to add another's point of view. 1. PNA does not force you to do anything. It will flag any place names that it questions. However, you have the option to tell it not to question (Ignore) any specific entry that you want to use. 2. If you have the autofill option turned on, when you start to enter Memphis, it will show you a list of place names you have entered in the past and offer to click on any one of those. This is separate from the PNA questioning the specific format of that place name. 3. The 'flags' on a questions place name remain until you tell FTM to ignore the question, or correct the place name. 4. Resolve All Place names is a procedure to use where you go through all of the place names that are flagged, and tell FTM what to do with them, one at a time. I use this on my file when I have some time, and feel like cleaning up the left over disorganization from prior years a little bit. However, it is not an automatic computer decision. You decide what to do with each individual flagged entry. So, do you have a few spare weeks on your hands to work on my places listing? LOL I sure would like to find a listing of place names that the PNA deems acceptable! Ideas??

I'll join in the discussion <G>. 1. PNA does not force you to do anything. It will flag any place names that it questions. However, you have the option to tell it not to question (Ignore) any specific entry that you want to use. 2. If you have the autofill option turned on, when you start to enter Memphis, it will show you a list of place names you have entered in the past and offer to click on any one of those. This is separate from the PNA questioning the specific format of that place name. 3. The 'flags' on a questions place name remain until you tell FTM to ignore the question, or correct the place name. 4. Resolve All Place names is a procedure to use where you go through all of the place names that are flagged, and tell FTM what to do with them, one at a time. I use this on my file when I have some time, and feel like cleaning up the left over disorganization from prior years a little bit. However, it is not an automatic computer decision. You decide what to do with each individual flagged entry. John & Kathleen -----Original Message----- From: ftm-tech-bounces@rootsweb.com [mailto:ftm-tech-bounces@rootsweb.com] On Behalf Of John Okerson Sent: Sunday, September 11, 2011 3:29 PM To: Jeanne Stanis; ftm-tech@rootsweb.com Subject: Re: [FTM-TECH] how to prepare files for use under FTM 2008, 2009, 2010 and 2011, so then probably for 2012 also > The Place Name Authority in the "new" series is so easy to work with, > that it doesn't pay or save time to prepare an old file at all. You can put in whatever you want in a location. I have entered the word "County" after every name of a county, e.g. Portage gets a county after it, to distinguish a county from a city. It may be tedious to change the pre-entered name, but you only have to do each one once. So easy? Sounds like the words my friends would like., especially the not having to prepare anything. So a couple of questions since you and I seem to be the only ones active this lovely afternoon. 1) If I have Memphis, Shelby County, Tennessee, USA as a 'usage' and another of Memphis, Shelby, Tennessee, USA then just HOW does the PNA resolve which is which and help me choose the one I wish to use??? 2) I have heard of the entries being marked with a page mark and a question mark superimposed upon it. Do they disappear or stay forever? 3) I have heard of something called 'Resolve All Place Names' which has to be run before those 'marked' place names disappear. Any experience with Resolve All Place Names? 4) I have a bit over 130,000 individuals within my files, and guessing about 26,000 place names - just a wag. I know that I have many cases where I have meant to enter the same place, but have it with multiple variants. Does the PNA help me resolve this issue? 5) If I have a place, 'Flatbush, Kings County, New York, USA' as an example will the PNA come up with a variant on its own, hint me towards one it 'accepts', or just what? As for your county choice, is there a way to FORCE the PNA to make that the default? I detest seeing a name like Memphis, Shelby, Tennessee even though I know where it is. On the other hand, like you, without the word County in the place name, Beaufort, North Carolina is ambiguous as to whether one means Beaufort County, North Carolina or Beaufort, Carteret County, North Carolina. Additionally, my personal preference is to NOT employ the additional commas that some folks use such as Beaufort, , North Carolina. Makes NO difference to me what LDS or other standards might accept, I wish to have my database MY way! Sure, this seems like overkill, but it is important to me, and thus to those I assist, at least IMHO. John Okerson Memphis, TN ********************************** List information page http://lists.rootsweb.com/index/other/Software/FTM-TECH.html Online Support for Family Tree Maker Version 16 and earlier http://pastftm.custhelp.com/ Version 2008 - 2011 http://ftm.custhelp.com/ ------------------------------- To unsubscribe from the list, please send an email to FTM-TECH-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message