To Syndicate Co-ordinators The latest update (15/12/2004) of the Suspect Report shows a further reduction in the number of Suspect Files. We are now down to 62 Suspect Files and any help you can give in reducing this still further would be appreciated? Unfortunately 25 new files from one transcriber have crept onto the Suspect Report. Other than for this, the number of Suspect Files would have gone down to 37. The more stringent checks that were applied from 3 December 2004 and as advised by Barrie Archer on the Syndicates List should in theory prevent any more suspect files being uploaded to FreeBMD. However in my testing with Barrie we identified one situation in which a Suspect File could be allowed through the system. Needless to say the 25 files satisfy the one situation mentioned above. The problem occurs when an existing file is renamed, quite simply these 25 files already existed on FreeBMD and were renamed causing a conflict between the file contents and the new file name. This deficiency will be resolved as soon as possible. I'm aware and grateful to a number of Co-ordinators who are assisting in getting this list down to manageable proportions. In particular, Derek (Scan 2 Syndicate), John (John Pain Syndicate), Chris (Chris M's Syndicate), Pat (Pat Savage Syndicate), John (John Slann Syndicate and Tony (FreeLoaders Syndicate) have advised they are dealing with their volunteers to correct their suspect files and therefore to avoid duplication of effort I won't be contacting these same volunteers. **** However, I feel it is now necessary for me to take direct action where progress is slow in correcting some the files and no reasons have been given to me for the delay . Any Co-ordinator who objects to this should email me as soon as possible with details of the volunteer SubmitterID **** If any other Co-ordinators are actively involved in sorting out the suspect files of their volunteers could they please let me know ASAP? Co-ordinators can disregard any files where the problem is shown as "Too many entries between +PAGE" as the chances are I'm already working on eliminating these files from the Suspect Report. Some Co-ordinators maybe waiting for me supply them with "Challenge" details for their volunteers to enable them to take over ownership of the volunteers File Management to correct Suspect Files. I hope to complete any outstanding requests later today. Thanks Allan Raymond ---Original Message----- From: Allan Raymond <[email protected]> To: [email protected] <[email protected]> Date: 01 October 2004 23:10 Subject: Suspect files To Co-ordinators Most of you will be aware I have been actively involved with the co-operation of others to eliminate all the suspect files in the Suspect Report at: http://freebmd.rootsweb.com/SuspectFiles.html There were lots of suspects file way back on 23 February 2003 which was whittled down to about 400 by 8 Oct 2003. By 17 September 2004 it had been substantially reduced to less than 30 suspect files and was going down on a daily basis. We are continually tweaking the Suspect Report criteria to weed out more suspect files. Barrie Archer recently identified some file which unfortunately do not conform to our highly recommended naming convention and therefore weren't being picked up the Suspect Report. This situation has been corrected and the most recent Suspect Report picks up these files. The net result is an increase in the number of files in the Suspect Report. I've already started to take action in sorting out some of the suspect files and there are about a further 650 files still to be sorted out. The co-operation of Co-ordinators in checking the Suspect Report on a regular weekly basis to identify and assist any of their volunteers with suspect files would be appreciated. I find I'm spending a lot of time dealing with volunteers who have suspect files which is an area perhaps better dealt with by the intervention of Co-ordinators. There may be a surprise for some Co-ordinators if they visited Suspect Report! I monitor the number of suspect files on a daily basis and my aim is to get the list down to zero figures by the end of December 2004. I'm actively involved in correcting the files of one volunteer who has the predominate number of suspect files. Regards Alan Raymond