I would like to advise all Syndicate Co-ordinators that second (double) keying of the Indexes must NOT take place within the same Syndicate. Any second keying of this nature should be stopped immediately. Whilst I undertake very regular checks on using Upload Reports which would identify to me double keying I can't be expected to police every action of Syndicates in this respect. The official policy is found at: http://freebmd.rootsweb.com/process.html or via the Transcribers' Page at: http://freebmd.rootsweb.com/vindex.shtml, then scroll down to Co-ordinator Resources and click " Processes An overview of the steps that the project goes through to ensure data accuracy" I mention this should any Co-ordinator be a "little surprised that there is no link from the Transcribers' Page" Regards Allan Raymond

Hello Allan I suspect that my syndicate is not alone in having very occasional second keying occurring without it being planned for. Two circumstances occur. 1. Nothing is heard from a new or newish transcriber for months, emails are unanswered, so the page is re-allocated and done. Then out of the blue the original transcriber sends in a file to be checked, corrected and then uploaded. 2. Certain transcribers by various means manage to end up transcribing the wrong files, sometimes files someone else has already completed. Again, if they have done the work and done a decent transcription it seems daft not to upload them. I will admit to having a total of twelve duplicated files in the 1726 uploaded by my syndicate up to this morning. I will send you a list, Allan. If anyone would like a simple method and formula for identifying such duplicate uploads and counting them when opening upload reports in Excel I will be happy to supply. Jeff --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.801 / Virus Database: 544 - Release Date: 24/11/2004