Hi Derek The list of potential volunteers for deletion was sent to Syndicates-L 5 minutes after I promised I would send it. The delay between me saying I would send it and actually sending it was that I decided at the last minute to delete the names against the SubmitterID to preserve some resemblance of anonymity for the individuals. I have to agree you are quite correct in your comments about me not saying I wouldn't send a list to you any more. It's somewhat academic now as the new process provides the same information less the Scan2 ref. It's also academic, but according to my email folder the last time (on 28 August 2004) I sent a list of volunteers to you who were ready for deletion from your Syndicates I have no record of a response. Regards Allan Raymond -----Original Message----- From: Derek C Hopkins <[email protected]> To: [email protected] <[email protected]> Date: 25 October 2004 22:43 Subject: Re: Deletion of Volunteers From FreeBMD Hi Alan We agreed that you would not do the checking to get the scan2 number but not that you would not send the list any more. This is how I understood it . Where is the list that shows transcribers that are registered but have not uploaded any files on FreeBMD. As long as you give us a list and 14 days notice before deletion that is fine by Scan2. The problem arrises in that my system shows pages sent to me that may not have been sent to FreeBMD. If no pages are transcribed but only allocated there is no problem for deletion from FreeBMD and Scan2 reallocating pages. There were two such cases in the last lot of "Please Delete" and these have been re-allocated in todays update of scan2 web site. All the others had no allocations outstanding as they were dropping out anyway. Thanks for reinstating the the transcribers. I will see their pages get uploaded by the end of the week. At 02:33 PM 25/10/2004, Allan Raymond wrote: >Hi Derek > >It's time consuming having to check with all the Syndicate Co-ordinators >regarding their volunteers who registered 12 month or so ago but haven't >uploaded one single file during their registration period. > >The unique situation where I sent you details of volunteers who were ready >for deletion was extremely time consuming especially as I had to check your >Web Site to extract the Scan2 identifier which had no relationship to any >record held by FreeBMD. > >Hence one of the reasons for the change in the wording of my latest >communication requesting Co-ordinators to check Upload Report and Show file >for non active (i.e. no files uploaded to FreeBMD) volunteers. > >I've added the deleted volunteers back to the database and they are >correctly shown in your Syndicate Maintenance. I'm assuming after 12 months >it would have been possible to identify >these volunteers who still hadn't uploaded any files to FreeBMD. > >For the future I will send out a warning email to the Syndicates List >advising of volunteers I propose to delete from the database, this will give >Co-ordinators 14 days or more in which to respond. > >I'm happy to fine tune the process based on feedback from Co-ordinators when >they receive my next mailshot on "Deletion of Volunteers From FreeBMD", >which should be later today. > >Just to put it into perspective, I've deleted exactly 3900 volunteers from >the database since 6 Sept. 2001 and 67 in the last month. This is all part >and parcel to keep the database nice and tidy by weeding out volunteers who >have not uploaded any files and just as important enabling Co-ordinators to >reallocate Index pages to other volunteers within their Syndicate. > >It would be appreciated If co-ordinators could please wait until I send out >the next mailshot before offering any suggestions on how the notification >system can be improved. > >Regards > >Allan Raymond > > >-----Original Message----- >From: Derek C Hopkins <[email protected]> >To: [email protected] <[email protected]> >Date: 25 October 2004 13:26 >Subject: Re: Deletion of Volunteers From FreeBMD > > >Hi Allan > > Scan2 has checked and deleted those with no entries. However the >following five do have transcribed pages and should not be deleted > > " >cjenkins" "halling" "karenW" "Monty" "ppeteana" please restore >these ID's to active status. (You did not send me your usual list to >verify before you marked them as "to delete") > >At 04:46 PM 24/10/2004, Allan Raymond wrote: > >My regular reminder to Syndicate Co-ordinators about the ongoing process to > >delete from the FreeBMD database those volunteers who haven't uploaded any > >records even though they have been registered on FreeBMD for 12 months or > >so. > > > >Co-ordinators are requested to check their "Syndicate Maintenance" for > >details of the volunteers deleted by me as explained in > >http://freebmd.rootsweb.com/delete_submitterID.html. The deleted volunteers > >are shown at the bottom of the "Current Submitters" window of the Maintain > >Syndicate page. > > > >This will give Co-ordinators opportunity to reallocate any transcription > >work given to the deleted volunteers. > > > >As this is a two way exercise, I would highly recommend to all >Co-ordinators > >they check their "Upload Reports" via > >http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show > >file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if long > >standing allocations to their volunteers have been transcribed and uploaded > >to FreeBMD. I have assumed this process to be part of the checking process > >adopted by all Co-ordinators. > > > >This check should identify volunteers who registered a while ago but have > >not uploaded any files. This will prevent me inadvertently deleting a > >volunteer in error. There are safeguards in the system to prevent me > >deleting a volunteer who has uploaded one or more records. > > > >Regards > > > >Allan Raymond > >Cheers Derek > >Derek C Hopkins, Phone +1(450)678-7768 > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== >For those in -L mode, to unsubscribe from this mailing list please send >the command UNSUBSCRIBE in the body of the message to - >[email protected] > >============================== >Gain access to over two billion names including the new Immigration >Collection with an Ancestry.com free trial. Click to learn more. >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 Cheers Derek Derek C Hopkins, Phone +1(450)678-7768 6640, Biarritz, Fax +1(450)678-4252 Brossard, E-Mail [email protected] QC, Canada, J4Z-2A2. ==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions <http://FreeBMD.rootsweb.com> ==== Check out FreeBMD Scan2 Syndicate page (revised daily) Please bookmark our new home http://www.scan2.org/scan2.html ==== Check out QFHS Marriage Transcription Project page (revised daily) (Quebec Family History Society) Please bookmark our new home http://www.scan2.org/qfhs.html Check out my web page (22jan1997) Last Revised 28 May 1998 <http://www.cam.org/~hopkde/index.html> Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) <http://www.cam.org/~hopkde/abney.html> Check out my web Ramsgate page <http://members.adept.co.uk/hopkde> Check out the Quebec Family History web page <http://www.cam.org/~qfhs/index.html> ==== FREEBMD-SYNDICATES Mailing List ==== Want to help FreeBMD? Go to http://freebmd.rootsweb.com/Signup.html to find out how. ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237