To Syndicate Co-ordinators The latest update (02/02/2005) of the Suspect Report at: http://freebmd.rootsweb.com/SuspectFiles.html shows a slight increase in the number of Suspect Files for the reason mentioned below.. The new enhancement to the Suspect Report criteria which reports as suspect those files which contain a high percentage of lines (i.e. records) in which the page is outside the range expected for the district is working exceptionally well. Not one Syndicate Co-ordinator or volunteer has brought our attention to any file which has been incorrectly listed in the Suspect Report. In fact it is working so well that we have tightened the reporting criteria which should identify more suspect files. I can personally vouch that it has picked up a number of files with various sort of errors either in the header (e.g. incorrect year/quarter or event). Over the last couple of days files I've identified the following problems with files shown in the Suspect Report. 1. The Page Number or District name for the majority of records in two files had slipped by one record. 2. Incorrect event/period shown in file header. 3. Further investigation relating to one file in the Suspect Report showed that a further sixteen (16) files uploaded by the transcriber had incorrect quarter details in the header of the files. 4. One file contained three entries with an incorrect page number. With the tightening of the reporting criteria the number of suspect files has increased slightly to seventy (70) Suspect Files and any help you can give in reducing this would be appreciated? Forty Seven (47) of the files are due to the "Pages outside range" problem. Obviously nothing is foolproof and therefore any files which have been included in the Suspect Report in error should be reported via the link specified in the Suspect Report. Twenty three (23) files in the latest Suspect Report are due to "Too many entries between +PAGE". The latter group of files are mainly transcribed from fiche rather than Scans and it makes it more difficult for me to do a hands on approach with helping to correct the files. Any help Co-ordinators can give regarding their volunteers who appear in the Suspect Report would be appreciated. Some Co-ordinators maybe waiting for me supply them with "Challenge" details for their volunteers to enable them to take over ownership of the volunteers File Management to correct Suspect Files. I hope to complete any outstanding requests later today. Thanks Allan Raymond -----Original Message----- From: Allan Raymond <[email protected]> To: [email protected] <[email protected]> Date: 07 January 2005 13:44 Subject: Re: Suspect files To Transcribers and Co-ordinators (an update to my email of 31 March 2004) Since 23 February 2003 and as part of the ongoing process of validating the data in FreeBMD we have been able to identify files uploaded to FreeBMD which for a variety of reasons are suspect. Transcribers and Co-ordinators are requested to check the Suspect Report page at: http://freebmd.rootsweb.com/SuspectFiles.html at regular intervals to see if they have files listed. If so please follow the instructions at the head of that page. No action is required by volunteers if their files do not appear in the Suspect Report. I have been actively involved with the co-operation of others to eliminate all the suspect files. Particular thanks to Co-ordinators who have taken a proactive role in identifying and correcting suspect files uploaded by their volunteers. There were lots of suspects file way back on 23 February 2003 which was whittled down to about 400 by 8 Oct 2003. The number of suspect files was reduced down 31 as at 30 March 2004 and was going down on a daily basis. Refinements were made to the Suspect Report criteria which increased the number of suspect files to 88 as at 31 July 2004. Further refinements were made to the Suspect Report criteria which identified some files which unfortunately did not conform to our highly recommended naming convention and therefore weren't being picked up the Suspect Report. This refinement caused the number of suspect files to increase to 650 as at 1 October 2004 but was reduced to 286 by 6 October 2004. With a lot of work by Co-ordinators the number of suspect files has been reduced down 25 as at 5 January 2005. *** To be forewarned - the Suspect Report criteria will be continually modified to pick up more suspect files *** I monitor the number of suspect files on a daily basis and my aim is to get the list down to zero figures by the end of March 2005. Regards Alan Raymond ==== FREEBMD-SYNDICATES Mailing List ==== For those in -L mode, to unsubscribe from this mailing list please send the command UNSUBSCRIBE in the body of the message to - [email protected] ============================== Search Family and Local Histories for stories about your family and the areas they lived. Over 85 million names added in the last 12 months. Learn more: http://www.ancestry.com/s13966/rd.ashx