Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator

Hi Barrie, Sounds like a good idea to me. If we can avoid some files being included in the wrong event/year/quarter within the database that has got to be a good thing. It will mean a minor change in my administration procedures, as currently I do not add a new transcriber to the syndicate until after they have uploaded their first file. The reason for not adding transcribers sooner was that if they fail to upload any files, when Allan comes to delete their SubmitterID I would not need to remove them from the syndicate as they had not yet been made part of it. Even given this minor change to my systems I fully support your proposal. Best wishes Kevin. -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD Quality Assurance Coordinator Sent: Tuesday, July 13, 2010 8:42 AM To: freebmd-syndicates@rootsweb.com Subject: Checking transcriptions Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Hi Barrie, I'm fairly new to Syndicate Co-ordinating but it sounds like a sensible proposal to me. Mike (Ian Brooke syndicate) On 13 July 2010 08:42, FreeBMD Quality Assurance Coordinator < qa-coord@freebmd.org.uk> wrote: > Not long ago I enhanced the upload process so it checks if the > transcription (Sequenced files only) is for a quarter being done by a > syndicate the transcriber is a member of. If it is not a warning > <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown > asking the user to correct the error or contact their coordinator or > support, but the file _is_ uploaded. > > The purpose of this is to try to catch the error where the wrong quarter > is transcribed, an error that occurs fairly regularly. Sometimes the > transcription specifies the year/quarter/event corresponding to the > entries but sometimes the entries are right and the year/quarter/event > is wrong. > > I would like to change this to an _error_ rather than a warning because > > * with a warning the erroneous file is uploaded and incorrect > entries could get included in an update; with an error the file is > not uploaded > * experience shows that some users are just ignoring the warning > * it really is an error; something is wrong somewhere, even if it is > that the user has not been added to the syndicate > > Please note that transcriptions outside the syndicate > <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the > syndicate name is given as "Individual". So pages that have been > incorrectly transcribed can be uploaded and the effort is not wasted. > > I would welcome feedback from syndicate coordinators on this proposal. > > Barrie > FreeBMD Quality Assurance Coordinator > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without the quotes in the subject and the body of the message >

Sounds like a very good idea, Barrie, thanks! -- Nowl (LifeScribes syndicate)

Hi I see this problem regularly, mainly on the handwritten pages I allocate, and especially at the start of a new quarter, which my lot started doing so last month. Wit these, often I am working with only the one quarter for any given year, and the result is (my opinion anyway) that some transcribers simply do not check, or take notice of what quarter it is that the page come from, despite being told that their next page is from a different quarter. Also, many of these handwritten pages, other than the name of the scan have no hint as to what quarter the page comes from. Also applies to year, and event type, often it is only the file name for a handwritten scan that tells us what the page is. Added to the problem of this happening, I often see that those who usually make the error are those with more limited computer skills who generally don't notice the mistake themselves, or ignore it, and need a lot of assistance (sometimes covering many emails over several days) to fix it. Therefore, anything added to the FreeBMD site that stops pages with incorrect details on event, quarter or year has to help, and makes it easier for those of us have to fix it, and assist those who need our help in fixing a problem file, before it gets uploaded. ----- Original Message ----- From: "FreeBMD Quality Assurance Coordinator" <qa-coord@freebmd.org.uk> To: <freebmd-syndicates@rootsweb.com> Sent: Tuesday, July 13, 2010 7:42 PM Subject: Checking transcriptions > Not long ago I enhanced the upload process so it checks if the > transcription (Sequenced files only) is for a quarter being done by a > syndicate the transcriber is a member of. If it is not a warning > <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown > asking the user to correct the error or contact their coordinator or > support, but the file _is_ uploaded. > > The purpose of this is to try to catch the error where the wrong quarter > is transcribed, an error that occurs fairly regularly. Sometimes the > transcription specifies the year/quarter/event corresponding to the > entries but sometimes the entries are right and the year/quarter/event > is wrong. > > I would like to change this to an _error_ rather than a warning because > > * with a warning the erroneous file is uploaded and incorrect > entries could get included in an update; with an error the file is > not uploaded > * experience shows that some users are just ignoring the warning > * it really is an error; something is wrong somewhere, even if it is > that the user has not been added to the syndicate > > Please note that transcriptions outside the syndicate > <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the > syndicate name is given as "Individual". So pages that have been > incorrectly transcribed can be uploaded and the effort is not wasted. > > I would welcome feedback from syndicate coordinators on this proposal. > > Barrie > FreeBMD Quality Assurance Coordinator > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without the quotes in the subject and the body of the message >