Thanks Barrie I suspected that would be the case, but it is useful to be sure. Regards Jeff ----- Original Message ----- From: "Barrie" <freebmd@myarcher.net> To: <freebmd-syndicates@rootsweb.com> Sent: Friday, July 30, 2010 2:09 PM Subject: Re: Re: RE: RE: Non-syndicate transcriptions > Jeff, > > The convention to put the syndicate name (or country name) in the file > is one initiated with SpeedBMD and adopted by WinBMD, MacBMD and linbmd. > The information is put in a comment line after the +INFO line. However, > this is not part of the definition of the input format (although it has > been updated to mention it) and does not exist in word > processor/spreadsheet files. > > Since the information is a comment the system should, in principle, > ignore it. However, pragmatism to the fore, we do actually use the > information but only subsidiary to the formal information. Hence, the > primary determination of the syndicate of a file is the syndicate(s) the > user is a member of and which is (are) transcribing the quarter. The > syndicate name in the file is then used in two circumstances: > > * If there is more than one possible syndicate from the above process > * If there is no syndicate from the above process and the syndicate > in the file is 'Individual' > > Another issue is that the name of the syndicate entered is not checked > on upload (because it is a comment) and there are a number of > variations, for example the recognised aliases for your syndicate > (correct name Jeff Coleman Syndicate) are: > Jeff Coleman > Jeff Colemen > jeff colman > jeff.coleman > jeffcoleman > Jeffr Coleman > > Given the informality of the information and the variations it would be > unwise to use it as a primary source. > >>From the way in which the information is used I don't think it is worth > trying to get transcribers to complete the input field differently, > especially since the only effective way of doing this would be to change > the transcription software. > > Barrie > > On 19:59, Jeff Coleman wrote: >> <div class="moz-text-flowed" style="font-family: -moz-fixed">Barrie >> >> In the WinBMD header, the relevant field is labelled 'Syndicate (or >> country)' so some transcribers will put England, Australia etc. in >> there, rather that a syndicate name. >> >> In such cases presumably the system has to check whether the quarter >> the file belongs to is being transcribed by a syndicate on whose list >> the transcriber appears. >> >> Is there any need to give any different advice to transcribers about >> how to fill in that field? >> >> Jeff >> >> >> ----- Original Message ----- From: "Barrie" <freebmd@myarcher.net> >> To: <freebmd-syndicates@rootsweb.com> >> Sent: Thursday, July 29, 2010 5:47 PM >> Subject: Re: RE: RE: Non-syndicate transcriptions >> >> >>> Brian, >>> >>> The check merely indicates the problem exists; changing the check won't >>> make the problem go away. The issue is, I think, whether a non-syndicate >>> transcription is a problem so let me expand on what I said in my >>> original posting. >>> >>> When a file is uploaded the system makes a decision about what syndicate >>> it has been transcribed for and that syndicate (or syndicates if it is >>> ambiguous) is recorded with the file. The information about the >>> syndicate is used in (at least) the following ways: >>> >>> * The Suspect Files <http://www.freebmd.org.uk/SuspectFiles.html> >>> list shows the syndicate of the file; this allows coordinators to >>> see which files they need to be concerned with >>> * Upload Report <http://www.freebmd.org.uk/cgi/upload-report.pl> has >>> the option for the results to be dependent on the syndicate of the >>> file (e.g. list only files transcribed for a particular syndicate) >>> * The coordinator version of Show File >>> <http://www.freebmd.org.uk/cgi/coord-show-file.pl> will allow >>> coordinators to download the file if it has been transcribed for >>> their syndicate >>> * When the database is created the syndicate of the file is used to >>> determine of there is duplication within a syndicate; an entry is >>> not considered to be double keyed if both transcriptions are >>> within a syndicate >>> >>> So it is quite important that the syndicate a file is transcribed for is >>> correct. If it isn't coordinators will be put to extra work and so I >>> don't understand why not having a syndicate could be considered >>> acceptable. >>> >>> Regards >>> >>> Barrie >>> >>> On 19:59, Brian Smart wrote: >>>> Hello Barrie, >>>> Surely the checking system needs to be changed then the problem >>>> would not >>>> exist. >>>> Regards >>>> >>>> Brian Smart >>>> >>>> >>>> -----Original Message----- >>>> From: freebmd-syndicates-bounces@rootsweb.com >>>> [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Barrie >>>> Sent: 29 July 2010 00:15 >>>> To: freebmd-syndicates@rootsweb.com >>>> Subject: Re: RE: Non-syndicate transcriptions >>>> >>>> Brian, >>>> >>>> The clause you mention is not part of the warning; it was part of my >>>> explanation of the possible causes for the warning. >>>> >>>> The system cannot normally differentiate between these these three >>>> causes for the warning, it just knows that the file has not been marked >>>> as transcribed for a syndicate. >>>> >>>> Barrie >>>> >>>> On 19:59, Brian Smart wrote: >>>> >>>>> Hello Barrie, >>>>> Why not remove the cause: "* they have not been added to the syndicate >>>>> >>>> they >>>> >>>>> are transcribing for" from this Warning/error and then the other two >>>>> possible causes can be errors. >>>>> I fail to see why the fact that the person has not been added to the >>>>> syndicate at the time of the upload should constitute a problem in any >>>>> >>>> way. >>>> >>>>> Regards >>>>> >>>>> Brian Smart >>>>> >>>>> -----Original Message----- >>>>> From: freebmd-syndicates-bounces@rootsweb.com >>>>> [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Barrie >>>>> Sent: 28 July 2010 17:08 >>>>> To: freebmd-syndicates@rootsweb.com >>>>> Subject: Non-syndicate transcriptions >>>>> >>>>> The error that caused transcriptions to erroneous get reported as >>>>> _not_ >>>>> being done within a user's syndicate has now been corrected. If users >>>>> get the warning >>>>> >>>>> /You do not appear to be a member of a syndicate transcribing this >>>>> quarter. Please check you have the correct Year, Quarter and Event >>>>> or contact your syndicate coordinator./ >>>>> >>>>> the most likely causes are: >>>>> >>>>> * they have not been added to the syndicate they are >>>>> transcribing for >>>>> * they have transcribed the wrong quarter >>>>> * they have specified the wrong year or quarter or event in the >>>>> file >>>>> >>>>> Please note that files identified by this warning will not be >>>>> allocated >>>>> to any syndicate and therefore coordinators will not be able to use >>>>> coordinator facilities (such as UploadReport for a particular >>>>> syndicate >>>>> or downloading the file) for such a file. If the issue is that the >>>>> transcriber has not been added to the syndicate, it should be possible >>>>> to correct this by the transcriber uploading the file again (once the >>>>> transcriber has been added to the syndicate). You can use >>>>> http://www.freebmd.org.uk/cgi/show-file.pl to check which syndicate a >>>>> file has been transcribed for. >>>>> >>>>> Because of feedback received this will remain a warning rather than >>>>> being upgraded to an error. >>>>> >>>>> Barrie >>>>> >>>>> >>>>> --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner-- >>>>> >>>>> ------------------------------- >>>>> To unsubscribe from the list, please send an email to >>>>> FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' >>>>> >>>> without >>>> >>>>> the quotes in the subject and the body of the message >>>>> >>>>> >>>>> >>>>> >>>>> >>>> >>>> --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner-- >>>> >>>> ------------------------------- >>>> To unsubscribe from the list, please send an email to >>>> FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' >>>> without >>>> the quotes in the subject and the body of the message >>>> >>>> >>>> >>>> >>> >>> >>> --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner-- >>> >>> ------------------------------- >>> To unsubscribe from the list, please send an email to >>> FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' >>> without the quotes in the subject and the body of the message >>> >> >> >> >> </div> > > > --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner-- > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without the quotes in the subject and the body of the message >