Hello Allan, The problem is not with the description of the lists but the names. It is not obvious what each is used for. As this has been raised before and no action taken, it seems pointless to discuss it. If there is a willingness to change the names of the lists, I am sure there will be many suggestions from participating list members that will be better. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 20 July 2010 23:01 To: freebmd-syndicates@rootsweb.com Subject: Re: Re Checking transcriptions Brian Your separate post to me indicated why you were having the missing email problem. I assumed there was something wrong when I saw "bounced" in the email header. The issue of changing the mailing list names has been raised previously and my recollection from the response by Andrew "list administrator" that it would cause more problems than the worth to change the names. The three lists serve different purposes as mentioned in http://www2.freebmd.org.uk/lists.html. 1. Admin List For transcribers/volunteers to ask a question relating to a problem they are experiencing in their transcription or to ask a general question. They ask the question and someone with more knowledge answers the question. 2. Discuss List For transcribers/volunteers to ask why we do things in a certain way or to suggest better way of doing things. Some of our transcribers are just interested in transcribing and don't want to be bogged down in endless discussions, therefore these sort of transcribers only subscribe to the Admin List. 3. Syndicates List Specifically set up for Coordinators and the Central Admin team to discuss general Syndicate issues including improvement in the processes available to Coordinators. If you think the wording in http://www2.freebmd.org.uk/lists.html on the particular use of the three lists can be improved, then I see no reason why this can't be done? Allan Raymond ----- Original Message ----- From: Brian Smart To: freebmd-syndicates@rootsweb.com Sent: Tuesday, July 20, 2010 6:50 PM Subject: RE: Re Checking transcriptions Hello Allan, The reason I replied to this list is that when I used the reply button, my reply was not posted on the system and I never received the usual copy back to me. I therefore copied the email and sent it to the admins list. It does raise one issue, I find it very difficult to be certain which list should be used for which problem. It would be nice if the lists could have names that are more meaningful. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 19 July 2010 14:32 To: freebmd-syndicates@rootsweb.com Subject: Fw: Re Checking transcriptions As Jeff has correctly pointed out on the Admin list. "This discussion started on the FreeBMD-syndicates mailing list and I suggest that it returns there, as it is a matter of administrative detail which should not concern the great majority of transcribers." As per my standard approach I used the "Reply to" process when responding to Brian's query without noticing it came via the Admin list. I wonder how come the message from Brian came via the Admin list in the first place since I now notice the heading in the email to Brian from Barrie shows " From: freebmd-syndicates-bounces@rootsweb.com " ? Allan Raymond ----- Original Message ----- From: Allan Raymond To: freebmd-admins@rootsweb.com Sent: Monday, July 19, 2010 12:35 PM Subject: Re: Re Checking transcriptions Brian Would not the advantage of the new system far out way the disadvantage of adding a volunteer to your Syndicate then having to delete it at a later day. Currently how would you find out a new volunteer has uploaded a file which you had allocated to them to transcribe to enable you to add them to your Syndicate? Would it be feasible to still use your existing process but request a new volunteer to contact you when they are ready to upload their first file which you have previously checked to your satisfaction? At this stage you can add the new volunteer to your Syndicate to enable them to upload their file. Allan Raymond ----- Original Message ----- From: Brian Smart To: FreeBMD-Admins@rootsweb.com Sent: Monday, July 19, 2010 11:36 AM Subject: Re Checking transcriptions Hello Barrie, I have a problem with your proposal. When I start new transcribers, I only add them to my syndicate after they have completed a file to my satisfaction and have uploaded the file to FreeBMD. This avoids the need to add new members and delete them again when they never upload a file. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD Quality Assurance Coordinator Sent: 13 July 2010 08:42 To: freebmd-syndicates@rootsweb.com Subject: Checking transcriptions Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message