Richard I can't recollect one instance where Barrie wasn't able to resolve a problem of this nature. I honestly can't see why you have to spend time worrying about what you call inappropriate messages being received on upload. You have identified what appears to be a bug in the upload routine which Barrie will need to look at and resolve before presumably moving the process from "warning" to "error" . In the meantime it looks as if you have no difficulty in uploading the files other than receiving the warning message so I would suggest you ignore the message unless advised to the contrary by Barrie. I'm rather surprised (perhaps I'm chancing the question) why Coordinators have not been deluged by their volunteers asking why they are receiving the "You do not appear..." message when uploading their files. Most certainly I have not received even one notification of this problem from any of the volunteers in my Syndicates. Allan Raymond ----- Original Message ----- From: Richard Oliver To: freebmd-syndicates@rootsweb.com Cc: Kevin S. Howell Sent: Wednesday, July 21, 2010 5:38 PM Subject: Checking transcriptions (again) I return to my message of Monday 19th July at 10.59 h. I have now myself fallen victim to the new rule instituted by our Quality Control Assurance Co-ordinator. I have just now taken over File Management for SubmitterID gemqueen, a retired member of my Syndicate (joined October 2007), and - following a request by Kevin Howell - corrected a file uploaded by her on 23rd December 2007. On pressing the Send button to upload the corrected file I am faced with a message reading: __________________________________________________________________________________________________________ a.. You do not appear to be a member of a syndicate transcribing this quarter. Please check you have the correct Year, Quarter and Event or contact your syndicate coordinator. (Help) The content of file 1918D4W0195 has been replaced. However, please check the above warnings and amend the file if necessary (click on the Help link if you need further information about any of the warnings). ___________________________________________________________________________________________________________ Not only was my Syndicate assigned Quarters June, September and December of 1918 Deaths, and not only am I a member of the Syndicate concerned...... I was, and am, the Co-ordinator! Something has gone wrong with the system if I have to spend time worrying about inappropriate messages received on upload, of which this is the second instance this week. Richard Oliver Madrid, Spain richol@arrakis.es ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

My syndicate is currently transcribing 1946 births. A transcriber has asked me about transcribing hand written late registration references when they appear to duplicate or amend original typed entries which have not been crossed out (obviously the page column will be different, and often the volume). There are examples of such entries in 1946B2A0002: ACKLAND,DAVID,ACKLAND,SOUTHAMPTON "A",6B,J66 appears to be an amendment to: Ackland,David,Ackland,Southampton,2c,183 and in 1946B3A0001: Abbott,Rita C.,Smith,Chatham,5B,see S.63 appears to be an amendment to: Abbott,Rita C.,Smith,Chatham,5b,675 and: Abbott,Terence S.,Bailey,York,2D,see J.60 appears to be an amendment to: Abbott,Terence S.,Bailey,York,2d,see J60 In this last example the original page number has been crossed out. The transcriber originally asked whether late registration references needed a #COMMENT after them - I referred her to TKB section 6(q) http://www.freebmd.org.uk/vol_faq.html#6q and said no. She then explained that she'd come across examples like the ones above and asked whether TKB section 6(d) http://www.freebmd.org.uk/vol_faq.html#6d should apply, and, if so, suggested that the advice in section 6(q) could be extended to cover this situation. It seems to me that #COMMENT(2) lines linking these entries would be appropriate (as advised in 6(d)), as surely any FreeBMD user finding one half of any of these pairs of entries would want to be alerted to the existence of the other. Perhaps we could add a sentence to TKB section 6(q) along the lines of: "If the late entry appears to be an amendment to an original entry in the index then 6(d) also applies." Cheers, Mike

I return to my message of Monday 19th July at 10.59 h. I have now myself fallen victim to the new rule instituted by our Quality Control Assurance Co-ordinator. I have just now taken over File Management for SubmitterID gemqueen, a retired member of my Syndicate (joined October 2007), and - following a request by Kevin Howell - corrected a file uploaded by her on 23rd December 2007. On pressing the Send button to upload the corrected file I am faced with a message reading: __________________________________________________________________________________________________________ a.. You do not appear to be a member of a syndicate transcribing this quarter. Please check you have the correct Year, Quarter and Event or contact your syndicate coordinator. (Help) The content of file 1918D4W0195 has been replaced. However, please check the above warnings and amend the file if necessary (click on the Help link if you need further information about any of the warnings). ___________________________________________________________________________________________________________ Not only was my Syndicate assigned Quarters June, September and December of 1918 Deaths, and not only am I a member of the Syndicate concerned...... I was, and am, the Co-ordinator! Something has gone wrong with the system if I have to spend time worrying about inappropriate messages received on upload, of which this is the second instance this week. Richard Oliver Madrid, Spain richol@arrakis.es

I have also carried out corrections for 12 different transcribers for Kevin in the last two days and all have been accepted in the normal way. John -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Richard Oliver Sent: 21 July 2010 17:39 To: freebmd-syndicates@rootsweb.com Cc: Kevin S. Howell Subject: Checking transcriptions (again) I return to my message of Monday 19th July at 10.59 h. I have now myself fallen victim to the new rule instituted by our Quality Control Assurance Co-ordinator. I have just now taken over File Management for SubmitterID gemqueen, a retired member of my Syndicate (joined October 2007), and - following a request by Kevin Howell - corrected a file uploaded by her on 23rd December 2007. On pressing the Send button to upload the corrected file I am faced with a message reading: ____________________________________________________________________________ ______________________________ a.. You do not appear to be a member of a syndicate transcribing this quarter. Please check you have the correct Year, Quarter and Event or contact your syndicate coordinator. (Help) The content of file 1918D4W0195 has been replaced. However, please check the above warnings and amend the file if necessary (click on the Help link if you need further information about any of the warnings). ____________________________________________________________________________ _______________________________ Not only was my Syndicate assigned Quarters June, September and December of 1918 Deaths, and not only am I a member of the Syndicate concerned...... I was, and am, the Co-ordinator! Something has gone wrong with the system if I have to spend time worrying about inappropriate messages received on upload, of which this is the second instance this week. Richard Oliver Madrid, Spain richol@arrakis.es ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Hello Allan, The situation is simple, I don't want to change my system and disagree with the proposal but if I have to, I will deal with it some way. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 20 July 2010 23:55 To: freebmd-syndicates@rootsweb.com Subject: Fw: Re Checking transcriptions Brian I'm trying to visualise how much of a problem the new system will cause to your particular method of working. I'm aware some Syndicates use your method whereas other Syndicates add new volunteers to their Syndicate as soon as they register. In absolute terms what would be the number of volunteers who joined your Syndicate in say the last six months which would make it very difficult for you to adopt the new system? I'm sure there are pros and cons why some syndicates adopt your method and others adopt an alternative system? Your particular system means that whenever I have need to delete a zero entry volunteer as part of the process in : http://www.freebmd.org.uk/delete_submitterID.html I never have to give you advance notice of my intentions since the volunteer will not have been added to your Syndicate. This aspect save me a small amount of effort in that I don't have to send my standard "can I delete volunteer" email to the Coordinator and wait for a response. Outweighing this is the substantial number of files I find during my daily surveillance activities which have been uploaded outside of Syndicate working. Barrie's new system will overcome this problem for future uploads. Allan Raymond ----- Original Message ----- From: Brian Smart To: freebmd-admins@rootsweb.com Sent: Tuesday, July 20, 2010 6:50 PM Subject: RE: Re Checking transcriptions Hello Allan, For me it would make it more difficult and I would prefer the system to left as is. If it is changed I will have to find a workaround. Regards Brian Smart -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 19 July 2010 12:35 To: freebmd-admins@rootsweb.com Subject: Re: Re Checking transcriptions Brian Would not the advantage of the new system far out way the disadvantage of adding a volunteer to your Syndicate then having to delete it at a later day. Currently how would you find out a new volunteer has uploaded a file which you had allocated to them to transcribe to enable you to add them to your Syndicate? Would it be feasible to still use your existing process but request a new volunteer to contact you when they are ready to upload their first file which you have previously checked to your satisfaction? At this stage you can add the new volunteer to your Syndicate to enable them to upload their file. Allan Raymond ----- Original Message ----- From: Brian Smart To: FreeBMD-Admins@rootsweb.com Sent: Monday, July 19, 2010 11:36 AM Subject: Re Checking transcriptions Hello Barrie, I have a problem with your proposal. When I start new transcribers, I only add them to my syndicate after they have completed a file to my satisfaction and have uploaded the file to FreeBMD. This avoids the need to add new members and delete them again when they never upload a file. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD Quality Assurance Coordinator Sent: 13 July 2010 08:42 To: freebmd-syndicates@rootsweb.com Subject: Checking transcriptions Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Hello Allan, The problem is not with the description of the lists but the names. It is not obvious what each is used for. As this has been raised before and no action taken, it seems pointless to discuss it. If there is a willingness to change the names of the lists, I am sure there will be many suggestions from participating list members that will be better. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 20 July 2010 23:01 To: freebmd-syndicates@rootsweb.com Subject: Re: Re Checking transcriptions Brian Your separate post to me indicated why you were having the missing email problem. I assumed there was something wrong when I saw "bounced" in the email header. The issue of changing the mailing list names has been raised previously and my recollection from the response by Andrew "list administrator" that it would cause more problems than the worth to change the names. The three lists serve different purposes as mentioned in http://www2.freebmd.org.uk/lists.html. 1. Admin List For transcribers/volunteers to ask a question relating to a problem they are experiencing in their transcription or to ask a general question. They ask the question and someone with more knowledge answers the question. 2. Discuss List For transcribers/volunteers to ask why we do things in a certain way or to suggest better way of doing things. Some of our transcribers are just interested in transcribing and don't want to be bogged down in endless discussions, therefore these sort of transcribers only subscribe to the Admin List. 3. Syndicates List Specifically set up for Coordinators and the Central Admin team to discuss general Syndicate issues including improvement in the processes available to Coordinators. If you think the wording in http://www2.freebmd.org.uk/lists.html on the particular use of the three lists can be improved, then I see no reason why this can't be done? Allan Raymond ----- Original Message ----- From: Brian Smart To: freebmd-syndicates@rootsweb.com Sent: Tuesday, July 20, 2010 6:50 PM Subject: RE: Re Checking transcriptions Hello Allan, The reason I replied to this list is that when I used the reply button, my reply was not posted on the system and I never received the usual copy back to me. I therefore copied the email and sent it to the admins list. It does raise one issue, I find it very difficult to be certain which list should be used for which problem. It would be nice if the lists could have names that are more meaningful. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 19 July 2010 14:32 To: freebmd-syndicates@rootsweb.com Subject: Fw: Re Checking transcriptions As Jeff has correctly pointed out on the Admin list. "This discussion started on the FreeBMD-syndicates mailing list and I suggest that it returns there, as it is a matter of administrative detail which should not concern the great majority of transcribers." As per my standard approach I used the "Reply to" process when responding to Brian's query without noticing it came via the Admin list. I wonder how come the message from Brian came via the Admin list in the first place since I now notice the heading in the email to Brian from Barrie shows " From: freebmd-syndicates-bounces@rootsweb.com " ? Allan Raymond ----- Original Message ----- From: Allan Raymond To: freebmd-admins@rootsweb.com Sent: Monday, July 19, 2010 12:35 PM Subject: Re: Re Checking transcriptions Brian Would not the advantage of the new system far out way the disadvantage of adding a volunteer to your Syndicate then having to delete it at a later day. Currently how would you find out a new volunteer has uploaded a file which you had allocated to them to transcribe to enable you to add them to your Syndicate? Would it be feasible to still use your existing process but request a new volunteer to contact you when they are ready to upload their first file which you have previously checked to your satisfaction? At this stage you can add the new volunteer to your Syndicate to enable them to upload their file. Allan Raymond ----- Original Message ----- From: Brian Smart To: FreeBMD-Admins@rootsweb.com Sent: Monday, July 19, 2010 11:36 AM Subject: Re Checking transcriptions Hello Barrie, I have a problem with your proposal. When I start new transcribers, I only add them to my syndicate after they have completed a file to my satisfaction and have uploaded the file to FreeBMD. This avoids the need to add new members and delete them again when they never upload a file. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD Quality Assurance Coordinator Sent: 13 July 2010 08:42 To: freebmd-syndicates@rootsweb.com Subject: Checking transcriptions Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

I do like Jeffs' suggestion of being able to view any warnings that are attached to a file - if that could be implemented too, it would be great Teri -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Jeff Coleman Sent: Wednesday, 21 July 2010 7:05 AM To: freebmd-syndicates@rootsweb.com Subject: Re: Checking transcriptions I am happy either way, continuing as at present or making it an error forcing rejection of the file, as long as either it is accompanied by a message asking the transcriber to contact their syndicate co-ordinator, or a report is generated to the co-ordinator concerned about the failed upload. Neither will deal with the transcriber who puts March instead of June, if the syndicate is working on both quarters, but our existing methods should find such instances. As a related issue, is there a way of indicating on Upload Report, or the list of files in Show File, whether a file has a 'Warning' attached to it? The existence of a warning might encourage us to look at the file on 'Show File'. If the text of the warning could be displayed on 'Show File' then we would know what issues to raise with our transcribers. Jeff ----- Original Message ----- From: "FreeBMD Quality Assurance Coordinator" <qa-coord@freebmd.org.uk> To: <freebmd-syndicates@rootsweb.com> Sent: Tuesday, July 13, 2010 8:42 AM Subject: Checking transcriptions > Not long ago I enhanced the upload process so it checks if the > transcription (Sequenced files only) is for a quarter being done by a > syndicate the transcriber is a member of. If it is not a warning > <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown > asking the user to correct the error or contact their coordinator or > support, but the file _is_ uploaded. > > The purpose of this is to try to catch the error where the wrong quarter > is transcribed, an error that occurs fairly regularly. Sometimes the > transcription specifies the year/quarter/event corresponding to the > entries but sometimes the entries are right and the year/quarter/event > is wrong. > > I would like to change this to an _error_ rather than a warning because > > * with a warning the erroneous file is uploaded and incorrect > entries could get included in an update; with an error the file is > not uploaded > * experience shows that some users are just ignoring the warning > * it really is an error; something is wrong somewhere, even if it is > that the user has not been added to the syndicate > > Please note that transcriptions outside the syndicate > <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the > syndicate name is given as "Individual". So pages that have been > incorrectly transcribed can be uploaded and the effort is not wasted. > > I would welcome feedback from syndicate coordinators on this proposal. > > Barrie > FreeBMD Quality Assurance Coordinator > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without the quotes in the subject and the body of the message > ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ======= Email scanned by PC Tools - No viruses or spyware found. (Email Guard: 7.0.0.18, Virus/Spyware Database: 6.15470) http://www.pctools.com/ ======= ======= Email scanned by PC Tools - No viruses or spyware found. (Email Guard: 7.0.0.18, Virus/Spyware Database: 6.15470) http://www.pctools.com/ =======

I am happy either way, continuing as at present or making it an error forcing rejection of the file, as long as either it is accompanied by a message asking the transcriber to contact their syndicate co-ordinator, or a report is generated to the co-ordinator concerned about the failed upload. Neither will deal with the transcriber who puts March instead of June, if the syndicate is working on both quarters, but our existing methods should find such instances. As a related issue, is there a way of indicating on Upload Report, or the list of files in Show File, whether a file has a 'Warning' attached to it? The existence of a warning might encourage us to look at the file on 'Show File'. If the text of the warning could be displayed on 'Show File' then we would know what issues to raise with our transcribers. Jeff ----- Original Message ----- From: "FreeBMD Quality Assurance Coordinator" <qa-coord@freebmd.org.uk> To: <freebmd-syndicates@rootsweb.com> Sent: Tuesday, July 13, 2010 8:42 AM Subject: Checking transcriptions > Not long ago I enhanced the upload process so it checks if the > transcription (Sequenced files only) is for a quarter being done by a > syndicate the transcriber is a member of. If it is not a warning > <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown > asking the user to correct the error or contact their coordinator or > support, but the file _is_ uploaded. > > The purpose of this is to try to catch the error where the wrong quarter > is transcribed, an error that occurs fairly regularly. Sometimes the > transcription specifies the year/quarter/event corresponding to the > entries but sometimes the entries are right and the year/quarter/event > is wrong. > > I would like to change this to an _error_ rather than a warning because > > * with a warning the erroneous file is uploaded and incorrect > entries could get included in an update; with an error the file is > not uploaded > * experience shows that some users are just ignoring the warning > * it really is an error; something is wrong somewhere, even if it is > that the user has not been added to the syndicate > > Please note that transcriptions outside the syndicate > <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the > syndicate name is given as "Individual". So pages that have been > incorrectly transcribed can be uploaded and the effort is not wasted. > > I would welcome feedback from syndicate coordinators on this proposal. > > Barrie > FreeBMD Quality Assurance Coordinator > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without the quotes in the subject and the body of the message >

Brian I'm trying to visualise how much of a problem the new system will cause to your particular method of working. I'm aware some Syndicates use your method whereas other Syndicates add new volunteers to their Syndicate as soon as they register. In absolute terms what would be the number of volunteers who joined your Syndicate in say the last six months which would make it very difficult for you to adopt the new system? I'm sure there are pros and cons why some syndicates adopt your method and others adopt an alternative system? Your particular system means that whenever I have need to delete a zero entry volunteer as part of the process in : http://www.freebmd.org.uk/delete_submitterID.html I never have to give you advance notice of my intentions since the volunteer will not have been added to your Syndicate. This aspect save me a small amount of effort in that I don't have to send my standard "can I delete volunteer" email to the Coordinator and wait for a response. Outweighing this is the substantial number of files I find during my daily surveillance activities which have been uploaded outside of Syndicate working. Barrie's new system will overcome this problem for future uploads. Allan Raymond ----- Original Message ----- From: Brian Smart To: freebmd-admins@rootsweb.com Sent: Tuesday, July 20, 2010 6:50 PM Subject: RE: Re Checking transcriptions Hello Allan, For me it would make it more difficult and I would prefer the system to left as is. If it is changed I will have to find a workaround. Regards Brian Smart -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 19 July 2010 12:35 To: freebmd-admins@rootsweb.com Subject: Re: Re Checking transcriptions Brian Would not the advantage of the new system far out way the disadvantage of adding a volunteer to your Syndicate then having to delete it at a later day. Currently how would you find out a new volunteer has uploaded a file which you had allocated to them to transcribe to enable you to add them to your Syndicate? Would it be feasible to still use your existing process but request a new volunteer to contact you when they are ready to upload their first file which you have previously checked to your satisfaction? At this stage you can add the new volunteer to your Syndicate to enable them to upload their file. Allan Raymond ----- Original Message ----- From: Brian Smart To: FreeBMD-Admins@rootsweb.com Sent: Monday, July 19, 2010 11:36 AM Subject: Re Checking transcriptions Hello Barrie, I have a problem with your proposal. When I start new transcribers, I only add them to my syndicate after they have completed a file to my satisfaction and have uploaded the file to FreeBMD. This avoids the need to add new members and delete them again when they never upload a file. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD Quality Assurance Coordinator Sent: 13 July 2010 08:42 To: freebmd-syndicates@rootsweb.com Subject: Checking transcriptions Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

At the moment there are no prefixes added to subject lines to indicate which list a message come from. It would be possible to get the Rootsweb setup to insert [FreeBMD-Admin] or [FreeBMD-Synd] or [FreeBMD-Disc] in the subject line of each email in front of the existing text, much as is done on many Rootsweb County and Surname lists. Would this be helpful? Jeff ----- Original Message ----- From: "Allan Raymond" <allan_raymond@btinternet.com> To: <freebmd-syndicates@rootsweb.com> Sent: Tuesday, July 20, 2010 11:01 PM Subject: Re: Re Checking transcriptions > Brian > > Your separate post to me indicated why you were having the missing email > problem. I assumed there was something wrong when I saw "bounced" in the > email header. > > The issue of changing the mailing list names has been raised previously > and my recollection from the response by Andrew "list administrator" that > it would cause more problems than the worth to change the names. > > The three lists serve different purposes as mentioned in > http://www2.freebmd.org.uk/lists.html. > > 1. Admin List > > For transcribers/volunteers to ask a question relating to a problem they > are experiencing in their transcription or to ask a general question. They > ask the question and someone with more knowledge answers the question. > > 2. Discuss List > > For transcribers/volunteers to ask why we do things in a certain way or to > suggest better way of doing things. Some of our transcribers are just > interested in transcribing and don't want to be bogged down in endless > discussions, therefore these sort of transcribers only subscribe to the > Admin List. > > 3. Syndicates List > > Specifically set up for Coordinators and the Central Admin team to > discuss general Syndicate issues including improvement in the processes > available to Coordinators. > > If you think the wording in http://www2.freebmd.org.uk/lists.html on the > particular use of the three lists can be improved, then I see no reason > why this can't be done? > > Allan Raymond > > > > > > > ----- Original Message ----- > From: Brian Smart > To: freebmd-syndicates@rootsweb.com > Sent: Tuesday, July 20, 2010 6:50 PM > Subject: RE: Re Checking transcriptions > > > Hello Allan, > The reason I replied to this list is that when I used the reply button, > my > reply was not posted on the system and I never received the usual copy > back > to me. I therefore copied the email and sent it to the admins list. > It does raise one issue, I find it very difficult to be certain which > list > should be used for which problem. It would be nice if the lists could > have > names that are more meaningful. > Regards > > Brian Smart > > -----Original Message----- > From: freebmd-syndicates-bounces@rootsweb.com > [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Allan > Raymond > Sent: 19 July 2010 14:32 > To: freebmd-syndicates@rootsweb.com > Subject: Fw: Re Checking transcriptions > > As Jeff has correctly pointed out on the Admin list. > > "This discussion started on the FreeBMD-syndicates mailing list and I > suggest that it returns there, as it is a matter of administrative detail > which should not concern the great majority of transcribers." > > As per my standard approach I used the "Reply to" process when responding > to > Brian's query without noticing it came via the Admin list. I wonder how > come > the message from Brian came via the Admin list in the first place since I > now notice the heading in the email to Brian from Barrie shows " From: > freebmd-syndicates-bounces@rootsweb.com " ? > > Allan Raymond > > ----- Original Message ----- > From: Allan Raymond > To: freebmd-admins@rootsweb.com > Sent: Monday, July 19, 2010 12:35 PM > Subject: Re: Re Checking transcriptions > > > Brian > > Would not the advantage of the new system far out way the disadvantage of > adding a volunteer to your Syndicate then having to delete it at a later > day. > > Currently how would you find out a new volunteer has uploaded a file > which > you had allocated to them to transcribe to enable you to add them to your > Syndicate? > > Would it be feasible to still use your existing process but request a new > volunteer to contact you when they are ready to upload their first file > which you have previously checked to your satisfaction? At this stage you > can add the new volunteer to your Syndicate to enable them to upload > their > file. > > Allan Raymond > > ----- Original Message ----- > From: Brian Smart > To: FreeBMD-Admins@rootsweb.com > Sent: Monday, July 19, 2010 11:36 AM > Subject: Re Checking transcriptions > > > Hello Barrie, > > I have a problem with your proposal. When I start new transcribers, I > only > add them to my syndicate after they have completed a file to my > satisfaction > and have uploaded the file to FreeBMD. This avoids the need to add new > members and delete them again when they never upload a file. > > Regards > > > > Brian Smart > > > > -----Original Message----- > > From: freebmd-syndicates-bounces@rootsweb.com > [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD > Quality Assurance Coordinator > > Sent: 13 July 2010 08:42 > > To: freebmd-syndicates@rootsweb.com > > Subject: Checking transcriptions > > > > Not long ago I enhanced the upload process so it checks if the > transcription > (Sequenced files only) is for a quarter being done by a syndicate the > transcriber is a member of. If it is not a warning > <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown > asking the user to correct the error or contact their coordinator or > support, but the file _is_ uploaded. > > > > The purpose of this is to try to catch the error where the wrong > quarter > is > transcribed, an error that occurs fairly regularly. Sometimes the > transcription specifies the year/quarter/event corresponding to the > entries > but sometimes the entries are right and the year/quarter/event is > wrong. > > > > I would like to change this to an _error_ rather than a warning because > > > > * with a warning the erroneous file is uploaded and incorrect > > entries could get included in an update; with an error the file > is > > not uploaded > > * experience shows that some users are just ignoring the warning > > * it really is an error; something is wrong somewhere, even if it > is > > that the user has not been added to the syndicate > > > > Please note that transcriptions outside the syndicate > <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if > the > syndicate name is given as "Individual". So pages that have been > incorrectly > transcribed can be uploaded and the effort is not wasted. > > > > I would welcome feedback from syndicate coordinators on this proposal. > > > > Barrie > > FreeBMD Quality Assurance Coordinator > > > > ------------------------------- > > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without > the quotes in the subject and the body of the message > > > > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the > quotes in the subject and the body of the message > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the > quotes in the subject and the body of the message > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without > the quotes in the subject and the body of the message > > > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without the quotes in the subject and the body of the message > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without the quotes in the subject and the body of the message >

Brian Your separate post to me indicated why you were having the missing email problem. I assumed there was something wrong when I saw "bounced" in the email header. The issue of changing the mailing list names has been raised previously and my recollection from the response by Andrew "list administrator" that it would cause more problems than the worth to change the names. The three lists serve different purposes as mentioned in http://www2.freebmd.org.uk/lists.html. 1. Admin List For transcribers/volunteers to ask a question relating to a problem they are experiencing in their transcription or to ask a general question. They ask the question and someone with more knowledge answers the question. 2. Discuss List For transcribers/volunteers to ask why we do things in a certain way or to suggest better way of doing things. Some of our transcribers are just interested in transcribing and don't want to be bogged down in endless discussions, therefore these sort of transcribers only subscribe to the Admin List. 3. Syndicates List Specifically set up for Coordinators and the Central Admin team to discuss general Syndicate issues including improvement in the processes available to Coordinators. If you think the wording in http://www2.freebmd.org.uk/lists.html on the particular use of the three lists can be improved, then I see no reason why this can't be done? Allan Raymond ----- Original Message ----- From: Brian Smart To: freebmd-syndicates@rootsweb.com Sent: Tuesday, July 20, 2010 6:50 PM Subject: RE: Re Checking transcriptions Hello Allan, The reason I replied to this list is that when I used the reply button, my reply was not posted on the system and I never received the usual copy back to me. I therefore copied the email and sent it to the admins list. It does raise one issue, I find it very difficult to be certain which list should be used for which problem. It would be nice if the lists could have names that are more meaningful. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 19 July 2010 14:32 To: freebmd-syndicates@rootsweb.com Subject: Fw: Re Checking transcriptions As Jeff has correctly pointed out on the Admin list. "This discussion started on the FreeBMD-syndicates mailing list and I suggest that it returns there, as it is a matter of administrative detail which should not concern the great majority of transcribers." As per my standard approach I used the "Reply to" process when responding to Brian's query without noticing it came via the Admin list. I wonder how come the message from Brian came via the Admin list in the first place since I now notice the heading in the email to Brian from Barrie shows " From: freebmd-syndicates-bounces@rootsweb.com " ? Allan Raymond ----- Original Message ----- From: Allan Raymond To: freebmd-admins@rootsweb.com Sent: Monday, July 19, 2010 12:35 PM Subject: Re: Re Checking transcriptions Brian Would not the advantage of the new system far out way the disadvantage of adding a volunteer to your Syndicate then having to delete it at a later day. Currently how would you find out a new volunteer has uploaded a file which you had allocated to them to transcribe to enable you to add them to your Syndicate? Would it be feasible to still use your existing process but request a new volunteer to contact you when they are ready to upload their first file which you have previously checked to your satisfaction? At this stage you can add the new volunteer to your Syndicate to enable them to upload their file. Allan Raymond ----- Original Message ----- From: Brian Smart To: FreeBMD-Admins@rootsweb.com Sent: Monday, July 19, 2010 11:36 AM Subject: Re Checking transcriptions Hello Barrie, I have a problem with your proposal. When I start new transcribers, I only add them to my syndicate after they have completed a file to my satisfaction and have uploaded the file to FreeBMD. This avoids the need to add new members and delete them again when they never upload a file. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD Quality Assurance Coordinator Sent: 13 July 2010 08:42 To: freebmd-syndicates@rootsweb.com Subject: Checking transcriptions Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

I too would prefer the system to be left as it is. Regards Derek Lowe ---- Original Message ----- From: "Brian Smart" <brian-smart@blueyonder.co.uk> To: <freebmd-admins@rootsweb.com> Sent: Tuesday, July 20, 2010 6:50 PM Subject: RE: Re Checking transcriptions > Hello Allan, > For me it would make it more difficult and I would prefer the system to > left > as is. If it is changed I will have to find a workaround. > Regards > > Brian Smart > > > -----Original Message----- > From: freebmd-admins-bounces@rootsweb.com > [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Allan Raymond > Sent: 19 July 2010 12:35 > To: freebmd-admins@rootsweb.com > Subject: Re: Re Checking transcriptions > > Brian > > Would not the advantage of the new system far out way the disadvantage of > adding a volunteer to your Syndicate then having to delete it at a later > day. > > Currently how would you find out a new volunteer has uploaded a file which > you had allocated to them to transcribe to enable you to add them to your > Syndicate? > > Would it be feasible to still use your existing process but request a new > volunteer to contact you when they are ready to upload their first file > which you have previously checked to your satisfaction? At this stage you > can add the new volunteer to your Syndicate to enable them to upload their > file. > > Allan Raymond > > ----- Original Message ----- > From: Brian Smart > To: FreeBMD-Admins@rootsweb.com > Sent: Monday, July 19, 2010 11:36 AM > Subject: Re Checking transcriptions > > > Hello Barrie, > > I have a problem with your proposal. When I start new transcribers, I > only > add them to my syndicate after they have completed a file to my > satisfaction > and have uploaded the file to FreeBMD. This avoids the need to add new > members and delete them again when they never upload a file. > > Regards > > > > Brian Smart > > > > -----Original Message----- > > From: freebmd-syndicates-bounces@rootsweb.com > [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD > Quality Assurance Coordinator > > Sent: 13 July 2010 08:42 > > To: freebmd-syndicates@rootsweb.com > > Subject: Checking transcriptions > > > > Not long ago I enhanced the upload process so it checks if the > transcription > (Sequenced files only) is for a quarter being done by a syndicate the > transcriber is a member of. If it is not a warning > <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown > asking the user to correct the error or contact their coordinator or > support, but the file _is_ uploaded. > > > > The purpose of this is to try to catch the error where the wrong quarter > is > transcribed, an error that occurs fairly regularly. Sometimes the > transcription specifies the year/quarter/event corresponding to the > entries > but sometimes the entries are right and the year/quarter/event is wrong. > > > > I would like to change this to an _error_ rather than a warning because > > > > * with a warning the erroneous file is uploaded and incorrect > > entries could get included in an update; with an error the file is > > not uploaded > > * experience shows that some users are just ignoring the warning > > * it really is an error; something is wrong somewhere, even if it is > > that the user has not been added to the syndicate > > > > Please note that transcriptions outside the syndicate > <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the > syndicate name is given as "Individual". So pages that have been > incorrectly > transcribed can be uploaded and the effort is not wasted. > > > > I would welcome feedback from syndicate coordinators on this proposal. > > > > Barrie > > FreeBMD Quality Assurance Coordinator > > > > ------------------------------- > > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without > the quotes in the subject and the body of the message > > > > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the > quotes in the subject and the body of the message > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the > quotes in the subject and the body of the message > > > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message

Hello Allan, The reason I replied to this list is that when I used the reply button, my reply was not posted on the system and I never received the usual copy back to me. I therefore copied the email and sent it to the admins list. It does raise one issue, I find it very difficult to be certain which list should be used for which problem. It would be nice if the lists could have names that are more meaningful. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 19 July 2010 14:32 To: freebmd-syndicates@rootsweb.com Subject: Fw: Re Checking transcriptions As Jeff has correctly pointed out on the Admin list. "This discussion started on the FreeBMD-syndicates mailing list and I suggest that it returns there, as it is a matter of administrative detail which should not concern the great majority of transcribers." As per my standard approach I used the "Reply to" process when responding to Brian's query without noticing it came via the Admin list. I wonder how come the message from Brian came via the Admin list in the first place since I now notice the heading in the email to Brian from Barrie shows " From: freebmd-syndicates-bounces@rootsweb.com " ? Allan Raymond ----- Original Message ----- From: Allan Raymond To: freebmd-admins@rootsweb.com Sent: Monday, July 19, 2010 12:35 PM Subject: Re: Re Checking transcriptions Brian Would not the advantage of the new system far out way the disadvantage of adding a volunteer to your Syndicate then having to delete it at a later day. Currently how would you find out a new volunteer has uploaded a file which you had allocated to them to transcribe to enable you to add them to your Syndicate? Would it be feasible to still use your existing process but request a new volunteer to contact you when they are ready to upload their first file which you have previously checked to your satisfaction? At this stage you can add the new volunteer to your Syndicate to enable them to upload their file. Allan Raymond ----- Original Message ----- From: Brian Smart To: FreeBMD-Admins@rootsweb.com Sent: Monday, July 19, 2010 11:36 AM Subject: Re Checking transcriptions Hello Barrie, I have a problem with your proposal. When I start new transcribers, I only add them to my syndicate after they have completed a file to my satisfaction and have uploaded the file to FreeBMD. This avoids the need to add new members and delete them again when they never upload a file. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD Quality Assurance Coordinator Sent: 13 July 2010 08:42 To: freebmd-syndicates@rootsweb.com Subject: Checking transcriptions Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

As Jeff has correctly pointed out on the Admin list. "This discussion started on the FreeBMD-syndicates mailing list and I suggest that it returns there, as it is a matter of administrative detail which should not concern the great majority of transcribers." As per my standard approach I used the "Reply to" process when responding to Brian's query without noticing it came via the Admin list. I wonder how come the message from Brian came via the Admin list in the first place since I now notice the heading in the email to Brian from Barrie shows " From: freebmd-syndicates-bounces@rootsweb.com " ? Allan Raymond ----- Original Message ----- From: Allan Raymond To: freebmd-admins@rootsweb.com Sent: Monday, July 19, 2010 12:35 PM Subject: Re: Re Checking transcriptions Brian Would not the advantage of the new system far out way the disadvantage of adding a volunteer to your Syndicate then having to delete it at a later day. Currently how would you find out a new volunteer has uploaded a file which you had allocated to them to transcribe to enable you to add them to your Syndicate? Would it be feasible to still use your existing process but request a new volunteer to contact you when they are ready to upload their first file which you have previously checked to your satisfaction? At this stage you can add the new volunteer to your Syndicate to enable them to upload their file. Allan Raymond ----- Original Message ----- From: Brian Smart To: FreeBMD-Admins@rootsweb.com Sent: Monday, July 19, 2010 11:36 AM Subject: Re Checking transcriptions Hello Barrie, I have a problem with your proposal. When I start new transcribers, I only add them to my syndicate after they have completed a file to my satisfaction and have uploaded the file to FreeBMD. This avoids the need to add new members and delete them again when they never upload a file. Regards Brian Smart -----Original Message----- From: freebmd-syndicates-bounces@rootsweb.com [mailto:freebmd-syndicates-bounces@rootsweb.com] On Behalf Of FreeBMD Quality Assurance Coordinator Sent: 13 July 2010 08:42 To: freebmd-syndicates@rootsweb.com Subject: Checking transcriptions Not long ago I enhanced the upload process so it checks if the transcription (Sequenced files only) is for a quarter being done by a syndicate the transcriber is a member of. If it is not a warning <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown asking the user to correct the error or contact their coordinator or support, but the file _is_ uploaded. The purpose of this is to try to catch the error where the wrong quarter is transcribed, an error that occurs fairly regularly. Sometimes the transcription specifies the year/quarter/event corresponding to the entries but sometimes the entries are right and the year/quarter/event is wrong. I would like to change this to an _error_ rather than a warning because * with a warning the erroneous file is uploaded and incorrect entries could get included in an update; with an error the file is not uploaded * experience shows that some users are just ignoring the warning * it really is an error; something is wrong somewhere, even if it is that the user has not been added to the syndicate Please note that transcriptions outside the syndicate <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the syndicate name is given as "Individual". So pages that have been incorrectly transcribed can be uploaded and the effort is not wasted. I would welcome feedback from syndicate coordinators on this proposal. Barrie FreeBMD Quality Assurance Coordinator ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Richard I assume it does help if the transcriber ID was known but a quick check reveals (assuming I have the correct individual from NZ) is a bonafide member of your Syndicate so I'll leave Barrie to advise why there is a problem in the system not recognising him as such. If you should go back to the transcriber can you please advise he has an error in his file 1938B3E0299? Elster,Yvonne A.,Elster or Taylor,Islington,1b,393 Alternative name (should be transcribed as two entries) with a suitable #COMMENT(2) line. Regards Allan Raymond ----- Original Message ----- From: Richard Oliver To: freebmd-syndicates@rootsweb.com Sent: Monday, July 19, 2010 9:59 AM Subject: Checking transcriptions I just received a message from one of my team which could have a bearing on this topic (excuse his not knowing his "down" from his "up"): "I have noted that the system is querying my authorisation to load the last transcription page I placed there - Viz: 1938B3S0309. Actually I downloaded the page and then wasn't sure that it was all ok so I re-checked my original again and then replaced the file. It was then that the system questioned my authorisation. Did I miss out something in the download sequence or is my 'mucking about' confusing it?" As far as I know, this transcriber is a bonafide member of my Syndicate and his file is in order - so, are Barrie's latest refinements a bit too strict? Richard Oliver Madrid, Spain richol@arrakis.es

I just received a message from one of my team which could have a bearing on this topic (excuse his not knowing his "down" from his "up"): "I have noted that the system is querying my authorisation to load the last transcription page I placed there - Viz: 1938B3S0309. Actually I downloaded the page and then wasn't sure that it was all ok so I re-checked my original again and then replaced the file. It was then that the system questioned my authorisation. Did I miss out something in the download sequence or is my 'mucking about' confusing it?" As far as I know, this transcriber is a bonafide member of my Syndicate and his file is in order - so, are Barrie's latest refinements a bit too strict? Richard Oliver Madrid, Spain richol@arrakis.es

Hi I see this problem regularly, mainly on the handwritten pages I allocate, and especially at the start of a new quarter, which my lot started doing so last month. Wit these, often I am working with only the one quarter for any given year, and the result is (my opinion anyway) that some transcribers simply do not check, or take notice of what quarter it is that the page come from, despite being told that their next page is from a different quarter. Also, many of these handwritten pages, other than the name of the scan have no hint as to what quarter the page comes from. Also applies to year, and event type, often it is only the file name for a handwritten scan that tells us what the page is. Added to the problem of this happening, I often see that those who usually make the error are those with more limited computer skills who generally don't notice the mistake themselves, or ignore it, and need a lot of assistance (sometimes covering many emails over several days) to fix it. Therefore, anything added to the FreeBMD site that stops pages with incorrect details on event, quarter or year has to help, and makes it easier for those of us have to fix it, and assist those who need our help in fixing a problem file, before it gets uploaded. ----- Original Message ----- From: "FreeBMD Quality Assurance Coordinator" <qa-coord@freebmd.org.uk> To: <freebmd-syndicates@rootsweb.com> Sent: Tuesday, July 13, 2010 7:42 PM Subject: Checking transcriptions > Not long ago I enhanced the upload process so it checks if the > transcription (Sequenced files only) is for a quarter being done by a > syndicate the transcriber is a member of. If it is not a warning > <http://test.freebmd.org.uk:8084/error-help.html#BMDnotinsynd> is shown > asking the user to correct the error or contact their coordinator or > support, but the file _is_ uploaded. > > The purpose of this is to try to catch the error where the wrong quarter > is transcribed, an error that occurs fairly regularly. Sometimes the > transcription specifies the year/quarter/event corresponding to the > entries but sometimes the entries are right and the year/quarter/event > is wrong. > > I would like to change this to an _error_ rather than a warning because > > * with a warning the erroneous file is uploaded and incorrect > entries could get included in an update; with an error the file is > not uploaded > * experience shows that some users are just ignoring the warning > * it really is an error; something is wrong somewhere, even if it is > that the user has not been added to the syndicate > > Please note that transcriptions outside the syndicate > <http://www.freebmd.org.uk/vol_faq.html#5f> can still be uploaded if the > syndicate name is given as "Individual". So pages that have been > incorrectly transcribed can be uploaded and the effort is not wasted. > > I would welcome feedback from syndicate coordinators on this proposal. > > Barrie > FreeBMD Quality Assurance Coordinator > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-SYNDICATES-request@rootsweb.com with the word 'unsubscribe' > without the quotes in the subject and the body of the message >

Hi Barrie Happy to accept anything that makes the site more accurate Debz

More than happy with your proposal Barrie Teri Western Oz Synd ======= Email scanned by PC Tools - No viruses or spyware found. (Email Guard: 7.0.0.18, Virus/Spyware Database: 6.15450) http://www.pctools.com/ =======

Sounds like a very good idea, Barrie, thanks! -- Nowl (LifeScribes syndicate)