John, afaik this is another AOL thing. When AOL receives an email with an attachment it encapsulates it in an mme 'file'. The receiving AOL user needs to click on the attachment and "Open" it to get at the original attachment. Ian ----- Original Message ----- From: John Slann To: [email protected] Sent: Wednesday, October 20, 2004 2:53 PM Subject: Problem suffix I am trying to send one of my transcribers a completed WinBMD file. I am told that when it arrives it shows up having an MIM extension rather than BMD and will not open. I have not come across this before, can anyone offer any help or advice please John ==== FREEBMD-SYNDICATES Mailing List ==== Thank you Rootsweb for hosting the FreeBMD project and its mailing lists. See http://www.rootsweb.com/ ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.779 / Virus Database: 526 - Release Date: 19/10/2004

To Syndicate Co-ordinators I'm just collecting my thoughts together on producing some information on getting the best out of Upload Report. If possible I would like to work on a live example of "Upload Report" to show it's usefulness. Is any Co-ordinator game me for me doing an "Upload Report" run on one of the event/periods allocated to their Syndicate, if so please let me know ASAP. This should benefit the actual Syndicate and may benefit other Syndicates if they wish to adopt my system. Thanks Allan Raymond -----Original Message----- From: Allan Raymond <[email protected]> To: [email protected] <[email protected]> Date: 13 October 2004 18:11 Subject: Re: Suspect files Teri I'll put pen to paper in the next couple of days and put it up on my Web Site. I'll arrange transfer of the details across to the FreeBMD site once Co-ordinators have had opportunity to comment on the process. Regards Allan Raymond -----Original Message----- From: Gypsy <[email protected]> To: [email protected] <[email protected]> Date: 07 October 2004 02:47 Subject: Re: Suspect files Hi Allan I would like to know your process please Thanks T ==== FREEBMD-SYNDICATES Mailing List ==== Need to get a fast answer to your transcribing problems? Go to the Transcribers Knowledge Base at http://FreeBMD.RootsWeb.com/vol_faq.html ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 ==== FREEBMD-SYNDICATES Mailing List ==== To find out about the FreeBMD project please start at http://FreeBMD.rootsweb.com ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

I'm doubtless sending this to the wrong list, but my one-time co-ordinator hasn't replied so here goes . . . I've downloaded 1880d3-317, but it is just blank (and black). Is this one of the "faulty scans" that there's been correspondence about? What do I do about it? TIA, Bob Henderson (bobh3rd 1738)

I may have detected a pattern of upload problems, three of my transcribers have reported a common problem, each is getting a message that says "Error in upload, file not sent, User ID is not known." The one common feature is that they all have AOL as their ISP Or am I barking up the wrong tree? Kind regards to you all John

John, It seems unlikely but I've seen so many problems with AOL that I'm ready to believe anything bad about it. The message seems too specific though and I would have thought that if AOL was in someway blocking the ID then they could only do it by blocking everything and a different message would result. When WinBMD uploads a file it always creates a text file called Uploadlog.txt in the WinBMD folder (ie normally C:\Program Files\WinBMD\Uploadlog.txt) where it records everything that happens during the upload. If you get the user(s) to send me that file then I will happily check it out. Regards Ian ----- Original Message ----- From: John Slann To: [email protected] Sent: Saturday, October 16, 2004 9:13 AM Subject: Is there a problem with WinBMD uploads I may have detected a pattern of upload problems, three of my transcribers have reported a common problem, each is getting a message that says "Error in upload, file not sent, User ID is not known." The one common feature is that they all have AOL as their ISP Or am I barking up the wrong tree? Kind regards to you all John --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.778 / Virus Database: 525 - Release Date: 16/10/2004

Dear All, One of my new volunteers has been having problems installing WinBMD. I hadn’t come across this problem myself, and suggested she wrote to the FREEBMD-Discuss site. Unfortunately, she has not received a reply, so I was wondering if any of you can suggest what s going wrong. She writes: “I'm having problems installing the WinBMD programme though and I don't know why. I've downloaded it a couple of times now (and deleted it) but, each time I try to install it I get an error message as follows: Winbmd_install has caused an error in GLC8375.TMP Winbmd_install will now close Even if I close down my computer and re-start it then try to re-install Winbmd I still get the above error. I don't know what to do to sort this out. Do you know what I can do? By the way, I don't have Norton so this can't be the problem.” If you can help her direct, please reply off site, and I will provide her email address. Many thanks, Lisa Pollard ID4 Syndicate --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.776 / Virus Database: 523 - Release Date: 12/10/2004

Just a quick update for Syndicate Co-ordinators. The latest update (13/10/2004) of the Suspect Report shows a dramatic reduction in the number of Suspect Files. We are now down to 233 Suspect Files and any help you can give in reducing this still further would be appreciated? I have detected the work of at least one Co-ordinator in getting this list down to manageable proportions. Thanks to Barrie, the Suspect Report now includes details of the Syndicate(s) Co-ordinators can disregard any files where the problem is shown as "Too many entries between +PAGE" as the chances are I'm already working on eliminating these files from the Suspect Report. Thanks Allan Raymond -----Original Message----- From: Allan Raymond <[email protected]> To: [email protected] <[email protected]> Date: 01 October 2004 23:10 Subject: Suspect files To Co-ordinators Most of you will be aware I have been actively involved with the co-operation of others to eliminate all the suspect files in the Suspect Report at: http://freebmd.rootsweb.com/SuspectFiles.html There were lots of suspects file way back on 23 February 2003 which was whittled down to about 400 by 8 Oct 2003. By 17 September 2004 it had been substantially reduced to less than 30 suspect files and was going down on a daily basis. We are continually tweaking the Suspect Report criteria to weed out more suspect files. Barrie Archer recently identified some file which unfortunately do not conform to our highly recommended naming convention and therefore weren't being picked up the Suspect Report. This situation has been corrected and the most recent Suspect Report picks up these files. The net result is an increase in the number of files in the Suspect Report. I've already started to take action in sorting out some of the suspect files and there are about a further 650 files still to be sorted out. The co-operation of Co-ordinators in checking the Suspect Report on a regular weekly basis to identify and assist any of their volunteers with suspect files would be appreciated. I find I'm spending a lot of time dealing with volunteers who have suspect files which is an area perhaps better dealt with by the intervention of Co-ordinators. There may be a surprise for some Co-ordinators if they visited Suspect Report! I monitor the number of suspect files on a daily basis and my aim is to get the list down to zero figures by the end of December 2004. I'm actively involved in correcting the files of one volunteer who has the predominate number of suspect files. Regards Alan Raymond ==== FREEBMD-SYNDICATES Mailing List ==== Thank you Rootsweb for hosting the FreeBMD project and its mailing lists. See http://www.rootsweb.com/ ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 ==== FREEBMD-SYNDICATES Mailing List ==== Thank you Rootsweb for hosting the FreeBMD project and its mailing lists. See http://www.rootsweb.com/ ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

Teri I'll put pen to paper in the next couple of days and put it up on my Web Site. I'll arrange transfer of the details across to the FreeBMD site once Co-ordinators have had opportunity to comment on the process. Regards Allan Raymond -----Original Message----- From: Gypsy <[email protected]> To: [email protected] <[email protected]> Date: 07 October 2004 02:47 Subject: Re: Suspect files Hi Allan I would like to know your process please Thanks T ==== FREEBMD-SYNDICATES Mailing List ==== Need to get a fast answer to your transcribing problems? Go to the Transcribers Knowledge Base at http://FreeBMD.RootsWeb.com/vol_faq.html ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

Hi My Syndicate has checked out their Suspect Files and there's several that say they're out of range - none of knows for sure what is meant by this and what is required to fix it - can someone clarify please? Thanks Teri

Teri This is a quality check enhancement to the system to pick up files which contain entries where the District/Vol don't accord with the corresponding page number (Barrie, will be able to describe this enhancement in more detail). I've asked for rollout of this enhancement to be put on hold for a short while ( a couple of weeks or so) until the other entries showing up on Suspect Report (Event/Quarter/Year and page mismatch etc) are sorted out. The enhanced Suspect Report made a brief appearance but hopefully it has now reverted back to the previous format (i.e. "Pages outside range" no longer included). Allan Raymond -----Original Message----- From: Gypsy <[email protected]> To: [email protected] <[email protected]> Date: 13 October 2004 09:20 Subject: Out of Range Suspect Files Hi My Syndicate has checked out their Suspect Files and there's several that say they're out of range - none of knows for sure what is meant by this and what is required to fix it - can someone clarify please? Thanks Teri ==== FREEBMD-SYNDICATES Mailing List ==== For those in -L mode, to unsubscribe from this mailing list please send the command UNSUBSCRIBE in the body of the message to - [email protected] ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

Hi David et. al. The scanning process has used a newer version of Yes Irfanview to generate the TIFF files. This newer version has a newer version of the TiFF specification which WinBMD and VerifyBMD do not have as yet. Redownloading or re-installing WinBMD is a waste of time as it will not help. The solution is to open the TIFF scan file in Irfanview then save it as a JPEG file This new file will be able to be read by WinBMD. At 09:38 AM 13/10/2004, David Keetch wrote: >I have a similar problem to Richard > >I have downloaded 1896d1-116.tiff > >I can view this OK in IrfanView but cannot get it to appear in WinBMD via >"view scan" >instead, I get an error message "invalid or unsupported file found" > >I can still view the previous download - i.e. 1896d1-115.tiff - in WinBMD >and all the previous ones. > >I have tried downloading the file a few times and have uninstalled and >reinstalled WinBMD but to no effect. > >David Keetch > > >==== FreeBMD-Admins Mailing List ==== >Need to get a fast answer to your transcribing problems? Go to the >Transcribers Knowledge Base at http://FreeBMD.RootsWeb.com/vol_faq.html > >============================== >Gain access to over two billion names including the new Immigration >Collection with an Ancestry.com free trial. Click to learn more. >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 Cheers Derek Derek C Hopkins, Phone +1(450)678-7768 6640, Biarritz, Fax +1(450)678-4252 Brossard, E-Mail [email protected] QC, Canada, J4Z-2A2. ==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions <http://FreeBMD.rootsweb.com> ==== Check out FreeBMD Scan2 Syndicate page (revised daily) Please bookmark our new home http://www.scan2.org/scan2.html ==== Check out QFHS Marriage Transcription Project page (revised daily) (Quebec Family History Society) Please bookmark our new home http://www.scan2.org/qfhs.html Check out my web page (22jan1997) Last Revised 28 May 1998 <http://www.cam.org/~hopkde/index.html> Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) <http://www.cam.org/~hopkde/abney.html> Check out my web Ramsgate page <http://members.adept.co.uk/hopkde> Check out the Quebec Family History web page <http://www.cam.org/~qfhs/index.html>

Richard Please tell her to retain her old SubmitterID. It is not necessary to set up a new ID, there is no reason why the previous Co-ordinator should have to change their records. Either I or Virginia can sort out the details about incorrect email address etc for the old ID. Please let me know off list the name of the volunteer? Allan Raymond -----Original Message----- From: Richard Oliver <[email protected]> To: [email protected] <[email protected]> Date: 11 October 2004 14:00 Subject: Former Transcriber returns I've just had an application to join my syndicate from a lady who used to transcribe for FreeBMD - but 2-3 years ago. She recalls her Submitter ID from last time, so I have checked her previous uploads (approx. 1700 records), but she can't recall what Syndicate she was in. As she has changed her e-mil address since then, I have advised her to start again with a new ID and password How can I find out her old syndicate, so as at least to notify its Co-ordinator that Ms. xxx is now active again, but on my team? Richard Oliver Madrid, Spain [email protected] ==== FREEBMD-SYNDICATES Mailing List ==== For those in -L mode, to unsubscribe from this mailing list please send the command UNSUBSCRIBE in the body of the message to - [email protected] ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

I've just had an application to join my syndicate from a lady who used to transcribe for FreeBMD - but 2-3 years ago. She recalls her Submitter ID from last time, so I have checked her previous uploads (approx. 1700 records), but she can't recall what Syndicate she was in. As she has changed her e-mil address since then, I have advised her to start again with a new ID and password How can I find out her old syndicate, so as at least to notify its Co-ordinator that Ms. xxx is now active again, but on my team? Richard Oliver Madrid, Spain [email protected]

To Syndicate Co-ordinators From time to time Co-ordinators ask me what do they do about volunteers who have uploaded files for their Syndicate but are no longer active within FreeBMD. The following maybe of some help? 1. If a volunteer has uploaded file(s) as part of the Syndicate they should NOT be deleted from the "Maintain Syndicate" volunteers database. The fact the volunteer is no longer active is irrelevant. Deletion of volunteers from the Syndicate will not give full credit to the Syndicate and has a bearing on other administration tasks. 2. Any volunteer who has been deleted from the "Maintain Syndicate" volunteers database due to inactivity should be reinstated as soon as possible. 3. As a side issue, Co-ordinators can access the files of inactive volunteers by following the process in: http://freebmd.rootsweb.com/synaccess.html . Thanks Allan Raymond

Yes Allan, how DO you know that :) T

Barrie A cursory glance at the latest Suspect Report indicates the files with "No +S, +B, +U, +M or +F line in file" are in fact those that suffered problems during the server problem earlier this month. This was the situation where some files finished up with Zero contents. I had already emailed the bulk of the volunteers with this problem with the exception of about 4 of the files (some belong to Co-ordinators). I'm either working with volunteers to replace these Zero content files or have sent follow up reminders to these who haven't responded. There were about 240 files from 140 volunteers with the Zero entry files problem which has been whittled to more manageable figures. It's gives me some confidence in that your enhancement to Suspect Report produces the same outstanding list is that already held be me. Allan Raymond -----Original Message----- From: Archer Barrie <[email protected]> To: [email protected] <[email protected]> Date: 09 October 2004 11:03 Subject: RE: Suspect files and syndicate names Allan, There are two further refinements Check for +S, etc. This has thrown up a number of files that are in fact empty. Page number cannot be derived from either the file name or +PAGE. Not strictly speaking "suspect" in the normal sense but important if we are to succeed in linking entries to scans. There are very few of these - which is good news. Barrie > -----Original Message----- > From: Allan Raymond [mailto:[email protected]] > Sent: 08 October 2004 13:38 > To: [email protected] > Subject: Re: Suspect files and syndicate names > > > Barrie > > You've just saved me a lot of work as I was about to start > the manual process of checking out 120 SubmitterIDs for the > appropriate Syndicate. > > Please don't have any qualms about refinements to the > checking process. I can say quite categorically that in the > many hundreds of files I've checked since Suspect Report was > introduced not one has been "duff" with regards to their > suspect nature. > > Unfortunately I can't say what percentage of the suspect > files had/have incorrect contents as I delete any records > once the file has been corrected. I would hazard a guess that > about 10 to 20% of the files have/had incorrect contents as I > have sent out quite a number of emails out to transcribers to > correct the content of their files. Also the Syndicate that > has been involved with sorting out large number of files > uploaded by their volunteers has also corrected contents of > some files (they may well ask how do I know that?). > > Allan Raymond > > -----Original Message----- > From: Archer Barrie <[email protected]> > To: [email protected] > <[email protected]> > Date: 08 October 2004 07:58 > Subject: Suspect files and syndicate names > > > The Suspect Files list at > http://freebmd.rootsweb.com/SuspectFiles.html > now contains > the syndicate(s) of the transcriber. > > I would like to express my thanks to everyone for the work > done on addressing these anomolies, especially, of course, > Allan Raymond who must have put in many hours of work. > > I do have certain qualms when I find new ways of doing the > quality check because I known that when I incorporate them > into the Suspect Files process it means work for other people! > > As a matter of interest I would be quite interested to hear > (probably from > Allan) what the percentage is of wrong content against wrong > filename. Whilst getting the filename right has real > benefits, getting the content right is even more important. > > Barrie > >

Teri How do I know what? The simple answer is that I monitor ALL the Suspect Files and can readily see which have been corrected between each run of the Suspect Report. I maintain a simple spreadsheet of all the Suspect Files and investigate any which disappear off the latest Suspect Report to establish their validity. This is in addition to me requesting corrections by the transcriber to enable their files to be removed from the Suspect Report (subject to them concurring with my suggested corrections). Allan Raymond -----Original Message----- From: Gypsy <[email protected]> To: [email protected] <[email protected]> Date: 09 October 2004 12:29 Subject: Re: Suspect files and syndicate names Yes Allan, how DO you know that :) T

Allan, There are two further refinements Check for +S, etc. This has thrown up a number of files that are in fact empty. Page number cannot be derived from either the file name or +PAGE. Not strictly speaking "suspect" in the normal sense but important if we are to succeed in linking entries to scans. There are very few of these - which is good news. Barrie > -----Original Message----- > From: Allan Raymond [mailto:[email protected]] > Sent: 08 October 2004 13:38 > To: [email protected] > Subject: Re: Suspect files and syndicate names > > > Barrie > > You've just saved me a lot of work as I was about to start > the manual process of checking out 120 SubmitterIDs for the > appropriate Syndicate. > > Please don't have any qualms about refinements to the > checking process. I can say quite categorically that in the > many hundreds of files I've checked since Suspect Report was > introduced not one has been "duff" with regards to their > suspect nature. > > Unfortunately I can't say what percentage of the suspect > files had/have incorrect contents as I delete any records > once the file has been corrected. I would hazard a guess that > about 10 to 20% of the files have/had incorrect contents as I > have sent out quite a number of emails out to transcribers to > correct the content of their files. Also the Syndicate that > has been involved with sorting out large number of files > uploaded by their volunteers has also corrected contents of > some files (they may well ask how do I know that?). > > Allan Raymond > > -----Original Message----- > From: Archer Barrie <[email protected]> > To: [email protected] > <[email protected]> > Date: 08 October 2004 07:58 > Subject: Suspect files and syndicate names > > > The Suspect Files list at > http://freebmd.rootsweb.com/SuspectFiles.html > now contains > the syndicate(s) of the transcriber. > > I would like to express my thanks to everyone for the work > done on addressing these anomolies, especially, of course, > Allan Raymond who must have put in many hours of work. > > I do have certain qualms when I find new ways of doing the > quality check because I known that when I incorporate them > into the Suspect Files process it means work for other people! > > As a matter of interest I would be quite interested to hear > (probably from > Allan) what the percentage is of wrong content against wrong > filename. Whilst getting the filename right has real > benefits, getting the content right is even more important. > > Barrie > > > > > > ==== FREEBMD-SYNDICATES Mailing List ==== > To find out about the FreeBMD project please start at http://FreeBMD.rootsweb.com ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

Barrie You've just saved me a lot of work as I was about to start the manual process of checking out 120 SubmitterIDs for the appropriate Syndicate. Please don't have any qualms about refinements to the checking process. I can say quite categorically that in the many hundreds of files I've checked since Suspect Report was introduced not one has been "duff" with regards to their suspect nature. Unfortunately I can't say what percentage of the suspect files had/have incorrect contents as I delete any records once the file has been corrected. I would hazard a guess that about 10 to 20% of the files have/had incorrect contents as I have sent out quite a number of emails out to transcribers to correct the content of their files. Also the Syndicate that has been involved with sorting out large number of files uploaded by their volunteers has also corrected contents of some files (they may well ask how do I know that?). Allan Raymond -----Original Message----- From: Archer Barrie <[email protected]> To: [email protected] <[email protected]> Date: 08 October 2004 07:58 Subject: Suspect files and syndicate names The Suspect Files list at http://freebmd.rootsweb.com/SuspectFiles.html now contains the syndicate(s) of the transcriber. I would like to express my thanks to everyone for the work done on addressing these anomolies, especially, of course, Allan Raymond who must have put in many hours of work. I do have certain qualms when I find new ways of doing the quality check because I known that when I incorporate them into the Suspect Files process it means work for other people! As a matter of interest I would be quite interested to hear (probably from Allan) what the percentage is of wrong content against wrong filename. Whilst getting the filename right has real benefits, getting the content right is even more important. Barrie