Just a quick update for Syndicate Co-ordinators. The latest update (27/10/2004) of the Suspect Report shows a further reduction in the number of Suspect Files. We are now down to 154 Suspect Files and any help you can give in reducing this still further would be appreciated? I'm aware a number of Co-ordinators are assisting in getting this list down to manageable proportions. I particular, Derek Hopkins (Scan 2 Syndicate) and John Mellors (John Pain) have advised they are are dealing with their volunteers to correct their suspect files and therefore to avoid duplication of effort I won't be contacting these same volunteers. If any other Co-ordinators are actively involved in sorting out the suspect files of their volunteers could they please let me know ASAP? Co-ordinators can disregard any files where the problem is shown as "Too many entries between +PAGE" as the chances are I'm already working on eliminating these files from the Suspect Report. Some Co-ordinators are waiting for me supply them with "Challenge" details for some of their volunteers to enable them to take over ownership of the volunteers File Management to correct Suspect Files. I hope to complete any outstanding requests later today. Thanks Allan Raymond -----Original Message----- From: Allan Raymond <[email protected]> To: [email protected] <[email protected]> Date: 01 October 2004 23:10 Subject: Suspect files To Co-ordinators Most of you will be aware I have been actively involved with the co-operation of others to eliminate all the suspect files in the Suspect Report at: http://freebmd.rootsweb.com/SuspectFiles.html There were lots of suspects file way back on 23 February 2003 which was whittled down to about 400 by 8 Oct 2003. By 17 September 2004 it had been substantially reduced to less than 30 suspect files and was going down on a daily basis. We are continually tweaking the Suspect Report criteria to weed out more suspect files. Barrie Archer recently identified some file which unfortunately do not conform to our highly recommended naming convention and therefore weren't being picked up the Suspect Report. This situation has been corrected and the most recent Suspect Report picks up these files. The net result is an increase in the number of files in the Suspect Report. I've already started to take action in sorting out some of the suspect files and there are about a further 650 files still to be sorted out. The co-operation of Co-ordinators in checking the Suspect Report on a regular weekly basis to identify and assist any of their volunteers with suspect files would be appreciated. I find I'm spending a lot of time dealing with volunteers who have suspect files which is an area perhaps better dealt with by the intervention of Co-ordinators. There may be a surprise for some Co-ordinators if they visited Suspect Report! I monitor the number of suspect files on a daily basis and my aim is to get the list down to zero figures by the end of December 2004. I'm actively involved in correcting the files of one volunteer who has the predominate number of suspect files. Regards Alan Raymond ==== FREEBMD-SYNDICATES Mailing List ==== Need to get a fast answer to your transcribing problems? Go to the Transcribers Knowledge Base at http://FreeBMD.RootsWeb.com/vol_faq.html ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

Derek: I, like many I'm sure, get far too much irrelevent email. In cases such as this, where there is a one-to-one exchange, it would be very nice if it was off line. Thankyou, Peter On Fri, 29 Oct 2004, Derek C Hopkins wrote: > Hi Allan > > I have checked my spam-killer and my input. I have not yet > received the List for Scan2. Please resend. Thanks. > > At 06:27 PM 25/10/2004, Allan Raymond wrote: > >Hi Derek > > > >The list of potential volunteers for deletion was sent to Syndicates-L 5 > >minutes after I promised I would send it. The delay between me saying I > >would send it and actually sending it was that I decided at the last minute > >to delete the names against the SubmitterID to preserve some resemblance of > >anonymity for the individuals. > > > >I have to agree you are quite correct in your comments about me not saying I > >wouldn't send a list to you any more. It's somewhat academic now as the new > >process provides the same information less the Scan2 ref. It's also > >academic, but according to my email folder the last time (on 28 August 2004) > >I sent a list of volunteers to you who were ready for deletion from your > >Syndicates I have no record of a response. > > > >Regards > > > >Allan Raymond > > > >-----Original Message----- > >From: Derek C Hopkins <[email protected]> > >To: [email protected] <[email protected]> > >Date: 25 October 2004 22:43 > >Subject: Re: Deletion of Volunteers From FreeBMD > > > > > >Hi Alan > > > > We agreed that you would not do the checking to get the scan2 > >number but not that you would not send the list any more. This is how I > >understood it . > > > > Where is the list that shows transcribers that are registered but > >have not uploaded any files on FreeBMD. As long as you give us a list and > >14 days notice before deletion that is fine by Scan2. The problem arrises > >in that my system shows pages sent to me that may not have been sent to > >FreeBMD. If no pages are transcribed but only allocated there is no > >problem for deletion from FreeBMD and Scan2 reallocating pages. There were > >two such cases in the last lot of "Please Delete" and these have been > >re-allocated in todays update of scan2 web site. All the others had no > >allocations outstanding as they were dropping out anyway. > > > > Thanks for reinstating the the transcribers. I will see their > >pages get uploaded by the end of the week. > > > >At 02:33 PM 25/10/2004, Allan Raymond wrote: > > >Hi Derek > > > > > >It's time consuming having to check with all the Syndicate Co-ordinators > > >regarding their volunteers who registered 12 month or so ago but haven't > > >uploaded one single file during their registration period. > > > > > >The unique situation where I sent you details of volunteers who were ready > > >for deletion was extremely time consuming especially as I had to check your > > >Web Site to extract the Scan2 identifier which had no relationship to any > > >record held by FreeBMD. > > > > > >Hence one of the reasons for the change in the wording of my latest > > >communication requesting Co-ordinators to check Upload Report and Show file > > >for non active (i.e. no files uploaded to FreeBMD) volunteers. > > > > > >I've added the deleted volunteers back to the database and they are > > >correctly shown in your Syndicate Maintenance. I'm assuming after 12 months > > >it would have been possible to identify > > >these volunteers who still hadn't uploaded any files to FreeBMD. > > > > > >For the future I will send out a warning email to the Syndicates List > > >advising of volunteers I propose to delete from the database, this will > >give > > >Co-ordinators 14 days or more in which to respond. > > > > > >I'm happy to fine tune the process based on feedback from Co-ordinators > >when > > >they receive my next mailshot on "Deletion of Volunteers From FreeBMD", > > >which should be later today. > > > > > >Just to put it into perspective, I've deleted exactly 3900 volunteers from > > >the database since 6 Sept. 2001 and 67 in the last month. This is all part > > >and parcel to keep the database nice and tidy by weeding out volunteers who > > >have not uploaded any files and just as important enabling Co-ordinators to > > >reallocate Index pages to other volunteers within their Syndicate. > > > > > >It would be appreciated If co-ordinators could please wait until I send out > > >the next mailshot before offering any suggestions on how the notification > > >system can be improved. > > > > > >Regards > > > > > >Allan Raymond > > > > > > > > >-----Original Message----- > > >From: Derek C Hopkins <[email protected]> > > >To: [email protected] <[email protected]> > > >Date: 25 October 2004 13:26 > > >Subject: Re: Deletion of Volunteers From FreeBMD > > > > > > > > >Hi Allan > > > > > > Scan2 has checked and deleted those with no entries. However the > > >following five do have transcribed pages and should not be deleted > > > > > > " > > >cjenkins" "halling" "karenW" "Monty" "ppeteana" please restore > > >these ID's to active status. (You did not send me your usual list to > > >verify before you marked them as "to delete") > > > > > >At 04:46 PM 24/10/2004, Allan Raymond wrote: > > > >My regular reminder to Syndicate Co-ordinators about the ongoing process > >to > > > >delete from the FreeBMD database those volunteers who haven't uploaded > >any > > > >records even though they have been registered on FreeBMD for 12 months or > > > >so. > > > > > > > >Co-ordinators are requested to check their "Syndicate Maintenance" for > > > >details of the volunteers deleted by me as explained in > > > >http://freebmd.rootsweb.com/delete_submitterID.html. The deleted > >volunteers > > > >are shown at the bottom of the "Current Submitters" window of the > >Maintain > > > >Syndicate page. > > > > > > > >This will give Co-ordinators opportunity to reallocate any transcription > > > >work given to the deleted volunteers. > > > > > > > >As this is a two way exercise, I would highly recommend to all > > >Co-ordinators > > > >they check their "Upload Reports" via > > > >http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show > > > >file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if > >long > > > >standing allocations to their volunteers have been transcribed and > >uploaded > > > >to FreeBMD. I have assumed this process to be part of the checking > >process > > > >adopted by all Co-ordinators. > > > > > > > >This check should identify volunteers who registered a while ago but have > > > >not uploaded any files. This will prevent me inadvertently deleting a > > > >volunteer in error. There are safeguards in the system to prevent me > > > >deleting a volunteer who has uploaded one or more records. > > > > > > > >Regards > > > > > > > >Allan Raymond > > > > > >Cheers Derek > > > > > >Derek C Hopkins, Phone +1(450)678-7768 > > > > > > > > > > > > > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== > > >For those in -L mode, to unsubscribe from this mailing list please send > > >the command UNSUBSCRIBE in the body of the message to - > > >[email protected] > > > > > >============================== > > >Gain access to over two billion names including the new Immigration > > >Collection with an Ancestry.com free trial. Click to learn more. > > >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 > > > > > >Cheers Derek > > > >Derek C Hopkins, Phone +1(450)678-7768 > >6640, Biarritz, Fax +1(450)678-4252 > >Brossard, E-Mail [email protected] > >QC, Canada, J4Z-2A2. > > > >==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions > ><http://FreeBMD.rootsweb.com> > > > >==== Check out FreeBMD Scan2 Syndicate page (revised daily) > >Please bookmark our new home http://www.scan2.org/scan2.html > > > >==== Check out QFHS Marriage Transcription Project page (revised daily) > >(Quebec Family History Society) > >Please bookmark our new home http://www.scan2.org/qfhs.html > > > >Check out my web page (22jan1997) Last Revised 28 May 1998 > ><http://www.cam.org/~hopkde/index.html> > > > >Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) > ><http://www.cam.org/~hopkde/abney.html> > > > >Check out my web Ramsgate page > ><http://members.adept.co.uk/hopkde> > > > >Check out the Quebec Family History web page > ><http://www.cam.org/~qfhs/index.html> > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== > >Want to help FreeBMD? > >Go to http://freebmd.rootsweb.com/Signup.html to find out how. > > > >============================== > >Gain access to over two billion names including the new Immigration > >Collection with an Ancestry.com free trial. Click to learn more. > >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 > > > > > > > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== > >For those in -L mode, to unsubscribe from this mailing list please send > >the command UNSUBSCRIBE in the body of the message to - > >[email protected] > > > >============================== > >Gain access to over two billion names including the new Immigration > >Collection with an Ancestry.com free trial. Click to learn more. > >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 > > > Cheers Derek > > Derek C Hopkins, Phone +1(450)678-7768 > 6640, Biarritz, Fax +1(450)678-4252 > Brossard, E-Mail [email protected] > QC, Canada, J4Z-2A2. > > ==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions > <http://FreeBMD.rootsweb.com> > > ==== Check out FreeBMD Scan2 Syndicate page (revised daily) > Please bookmark our new home http://www.scan2.org/scan2.html > > ==== Check out QFHS Marriage Transcription Project page (revised daily) > (Quebec Family History Society) > Please bookmark our new home http://www.scan2.org/qfhs.html > > Check out my web page (22jan1997) Last Revised 28 May 1998 > <http://www.cam.org/~hopkde/index.html> > > Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) > <http://www.cam.org/~hopkde/abney.html> > > Check out my web Ramsgate page > <http://members.adept.co.uk/hopkde> > > Check out the Quebec Family History web page > <http://www.cam.org/~qfhs/index.html> > > > ==== FREEBMD-SYNDICATES Mailing List ==== > For those in -L mode, to unsubscribe from this mailing list please send the command UNSUBSCRIBE in the body of the message to - > [email protected] > > ============================== > OneWorldTree - The World's largest family tree. Learn more: > http://www.ancestry.com/s13971/rd.ashx > >

Hi Allan I have checked my spam-killer and my input. I have not yet received the List for Scan2. Please resend. Thanks. At 06:27 PM 25/10/2004, Allan Raymond wrote: >Hi Derek > >The list of potential volunteers for deletion was sent to Syndicates-L 5 >minutes after I promised I would send it. The delay between me saying I >would send it and actually sending it was that I decided at the last minute >to delete the names against the SubmitterID to preserve some resemblance of >anonymity for the individuals. > >I have to agree you are quite correct in your comments about me not saying I >wouldn't send a list to you any more. It's somewhat academic now as the new >process provides the same information less the Scan2 ref. It's also >academic, but according to my email folder the last time (on 28 August 2004) >I sent a list of volunteers to you who were ready for deletion from your >Syndicates I have no record of a response. > >Regards > >Allan Raymond > >-----Original Message----- >From: Derek C Hopkins <[email protected]> >To: [email protected] <[email protected]> >Date: 25 October 2004 22:43 >Subject: Re: Deletion of Volunteers From FreeBMD > > >Hi Alan > > We agreed that you would not do the checking to get the scan2 >number but not that you would not send the list any more. This is how I >understood it . > > Where is the list that shows transcribers that are registered but >have not uploaded any files on FreeBMD. As long as you give us a list and >14 days notice before deletion that is fine by Scan2. The problem arrises >in that my system shows pages sent to me that may not have been sent to >FreeBMD. If no pages are transcribed but only allocated there is no >problem for deletion from FreeBMD and Scan2 reallocating pages. There were >two such cases in the last lot of "Please Delete" and these have been >re-allocated in todays update of scan2 web site. All the others had no >allocations outstanding as they were dropping out anyway. > > Thanks for reinstating the the transcribers. I will see their >pages get uploaded by the end of the week. > >At 02:33 PM 25/10/2004, Allan Raymond wrote: > >Hi Derek > > > >It's time consuming having to check with all the Syndicate Co-ordinators > >regarding their volunteers who registered 12 month or so ago but haven't > >uploaded one single file during their registration period. > > > >The unique situation where I sent you details of volunteers who were ready > >for deletion was extremely time consuming especially as I had to check your > >Web Site to extract the Scan2 identifier which had no relationship to any > >record held by FreeBMD. > > > >Hence one of the reasons for the change in the wording of my latest > >communication requesting Co-ordinators to check Upload Report and Show file > >for non active (i.e. no files uploaded to FreeBMD) volunteers. > > > >I've added the deleted volunteers back to the database and they are > >correctly shown in your Syndicate Maintenance. I'm assuming after 12 months > >it would have been possible to identify > >these volunteers who still hadn't uploaded any files to FreeBMD. > > > >For the future I will send out a warning email to the Syndicates List > >advising of volunteers I propose to delete from the database, this will >give > >Co-ordinators 14 days or more in which to respond. > > > >I'm happy to fine tune the process based on feedback from Co-ordinators >when > >they receive my next mailshot on "Deletion of Volunteers From FreeBMD", > >which should be later today. > > > >Just to put it into perspective, I've deleted exactly 3900 volunteers from > >the database since 6 Sept. 2001 and 67 in the last month. This is all part > >and parcel to keep the database nice and tidy by weeding out volunteers who > >have not uploaded any files and just as important enabling Co-ordinators to > >reallocate Index pages to other volunteers within their Syndicate. > > > >It would be appreciated If co-ordinators could please wait until I send out > >the next mailshot before offering any suggestions on how the notification > >system can be improved. > > > >Regards > > > >Allan Raymond > > > > > >-----Original Message----- > >From: Derek C Hopkins <[email protected]ca> > >To: [email protected] <[email protected]> > >Date: 25 October 2004 13:26 > >Subject: Re: Deletion of Volunteers From FreeBMD > > > > > >Hi Allan > > > > Scan2 has checked and deleted those with no entries. However the > >following five do have transcribed pages and should not be deleted > > > > " > >cjenkins" "halling" "karenW" "Monty" "ppeteana" please restore > >these ID's to active status. (You did not send me your usual list to > >verify before you marked them as "to delete") > > > >At 04:46 PM 24/10/2004, Allan Raymond wrote: > > >My regular reminder to Syndicate Co-ordinators about the ongoing process >to > > >delete from the FreeBMD database those volunteers who haven't uploaded >any > > >records even though they have been registered on FreeBMD for 12 months or > > >so. > > > > > >Co-ordinators are requested to check their "Syndicate Maintenance" for > > >details of the volunteers deleted by me as explained in > > >http://freebmd.rootsweb.com/delete_submitterID.html. The deleted >volunteers > > >are shown at the bottom of the "Current Submitters" window of the >Maintain > > >Syndicate page. > > > > > >This will give Co-ordinators opportunity to reallocate any transcription > > >work given to the deleted volunteers. > > > > > >As this is a two way exercise, I would highly recommend to all > >Co-ordinators > > >they check their "Upload Reports" via > > >http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show > > >file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if >long > > >standing allocations to their volunteers have been transcribed and >uploaded > > >to FreeBMD. I have assumed this process to be part of the checking >process > > >adopted by all Co-ordinators. > > > > > >This check should identify volunteers who registered a while ago but have > > >not uploaded any files. This will prevent me inadvertently deleting a > > >volunteer in error. There are safeguards in the system to prevent me > > >deleting a volunteer who has uploaded one or more records. > > > > > >Regards > > > > > >Allan Raymond > > > >Cheers Derek > > > >Derek C Hopkins, Phone +1(450)678-7768 > > > > > > > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== > >For those in -L mode, to unsubscribe from this mailing list please send > >the command UNSUBSCRIBE in the body of the message to - > >[email protected] > > > >============================== > >Gain access to over two billion names including the new Immigration > >Collection with an Ancestry.com free trial. Click to learn more. > >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 > > >Cheers Derek > >Derek C Hopkins, Phone +1(450)678-7768 >6640, Biarritz, Fax +1(450)678-4252 >Brossard, E-Mail [email protected] >QC, Canada, J4Z-2A2. > >==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions ><http://FreeBMD.rootsweb.com> > >==== Check out FreeBMD Scan2 Syndicate page (revised daily) >Please bookmark our new home http://www.scan2.org/scan2.html > >==== Check out QFHS Marriage Transcription Project page (revised daily) >(Quebec Family History Society) >Please bookmark our new home http://www.scan2.org/qfhs.html > >Check out my web page (22jan1997) Last Revised 28 May 1998 ><http://www.cam.org/~hopkde/index.html> > >Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) ><http://www.cam.org/~hopkde/abney.html> > >Check out my web Ramsgate page ><http://members.adept.co.uk/hopkde> > >Check out the Quebec Family History web page ><http://www.cam.org/~qfhs/index.html> > > >==== FREEBMD-SYNDICATES Mailing List ==== >Want to help FreeBMD? >Go to http://freebmd.rootsweb.com/Signup.html to find out how. > >============================== >Gain access to over two billion names including the new Immigration >Collection with an Ancestry.com free trial. Click to learn more. >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== >For those in -L mode, to unsubscribe from this mailing list please send >the command UNSUBSCRIBE in the body of the message to - >[email protected] > >============================== >Gain access to over two billion names including the new Immigration >Collection with an Ancestry.com free trial. Click to learn more. >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 Cheers Derek Derek C Hopkins, Phone +1(450)678-7768 6640, Biarritz, Fax +1(450)678-4252 Brossard, E-Mail [email protected] QC, Canada, J4Z-2A2. ==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions <http://FreeBMD.rootsweb.com> ==== Check out FreeBMD Scan2 Syndicate page (revised daily) Please bookmark our new home http://www.scan2.org/scan2.html ==== Check out QFHS Marriage Transcription Project page (revised daily) (Quebec Family History Society) Please bookmark our new home http://www.scan2.org/qfhs.html Check out my web page (22jan1997) Last Revised 28 May 1998 <http://www.cam.org/~hopkde/index.html> Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) <http://www.cam.org/~hopkde/abney.html> Check out my web Ramsgate page <http://members.adept.co.uk/hopkde> Check out the Quebec Family History web page <http://www.cam.org/~qfhs/index.html>

Dear All, I have a new volunteer, who cannot access the scan pages at all. She has tried to gain access via the web link I gave her, and also via the long way round (through the website). Each time, she gets a message saying she does not have the right to view the pages. She does not get the password box to fill in. Her registration has been completed properly. What is wrong? Lisa Dominey ID4 --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.782 / Virus Database: 528 - Release Date: 22/10/2004

A new volunteer of mine is having difficulty downloading a page from our site. The scan in question is 1903 Births, September Quarter, page 206. As far as I can tell she has done everything right, but what reaches her computer - she has sent me a copy - is a blank page, with a little box in the top l.h. corner (with three coloured shapes in it) and at the foot, all the appropriate codes about http://images.freebmd.rootsweb etc etc and the GUS, LDS stuff. Nothing in between. How can I explain to her where she has gone wrong? I've downloaded the same page to my own computer and it's a perfectly normal index page, all ready to transcribe. Richard Oliver Madrid, Spain [email protected]

To Syndicate Co-ordinators One of my functions is to keep the Syndicate Allocation Web Pages at: http://freebmd.rootsweb.com/cgi/bmd-synd.pl up to date as I allocate slots to Syndicates. Because of the piecemeal way in which I have had to allocate slots there's a possibility that not all allocations have been added correctly to the database. I've taken a snapshot of the current information shown on the database and reproduced on my Web Site at: http://www.btinternet.com/~allan_raymond/FreeBMD_Maintain_Ranges.htm Could I please make a request for Syndicate Co-ordinators to check the information relating to their Syndicate at : http://www.btinternet.com/~allan_raymond/FreeBMD_Maintain_Ranges.htm and let me know of any errors/omissions? In answer to two queries. 1. I am aware that some of the allocations shown in the snapshots are unable to be worked on due the absence of scans. Therefore there is no need to advise me about this. 2. The "Statistics for Syndicate" Web Page (which can accessed via my Web Page: http://www.btinternet.com/~allan_raymond/Stats_for_Syndicates.htm ) for each Syndicate is in fact derived from and fully dependent on me keeping the FreeBMD_Maintain_Ranges up to date. The "Statistics for Syndicate" Pages however shows the position prior to the last database update even though I may have updated the FreeBMD_Maintain_Ranges in the intervening period. Hope this makes sense? Thanks Allan Raymond

Thanks to everyone that replied - all back up and running now :) T

Hi Can anyone give me the url for the show file page please I lost everything when I had to format I had everything backed up onto another pc but that crashed too Moral of the story, have 3 pc's ;) Cheers Teri

http://freebmd.rootsweb.com/cgi/show-file.pl Allan Raymond -----Original Message----- From: gypsy <[email protected]> To: [email protected] <[email protected]> Date: 26 October 2004 13:20 Subject: show file page Hi Can anyone give me the url for the show file page please I lost everything when I had to format I had everything backed up onto another pc but that crashed too Moral of the story, have 3 pc's ;) Cheers Teri ==== FREEBMD-SYNDICATES Mailing List ==== Want to help FreeBMD? Go to http://freebmd.rootsweb.com/Signup.html to find out how. ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

Hi Derek The list of potential volunteers for deletion was sent to Syndicates-L 5 minutes after I promised I would send it. The delay between me saying I would send it and actually sending it was that I decided at the last minute to delete the names against the SubmitterID to preserve some resemblance of anonymity for the individuals. I have to agree you are quite correct in your comments about me not saying I wouldn't send a list to you any more. It's somewhat academic now as the new process provides the same information less the Scan2 ref. It's also academic, but according to my email folder the last time (on 28 August 2004) I sent a list of volunteers to you who were ready for deletion from your Syndicates I have no record of a response. Regards Allan Raymond -----Original Message----- From: Derek C Hopkins <[email protected]> To: [email protected] <[email protected]> Date: 25 October 2004 22:43 Subject: Re: Deletion of Volunteers From FreeBMD Hi Alan We agreed that you would not do the checking to get the scan2 number but not that you would not send the list any more. This is how I understood it . Where is the list that shows transcribers that are registered but have not uploaded any files on FreeBMD. As long as you give us a list and 14 days notice before deletion that is fine by Scan2. The problem arrises in that my system shows pages sent to me that may not have been sent to FreeBMD. If no pages are transcribed but only allocated there is no problem for deletion from FreeBMD and Scan2 reallocating pages. There were two such cases in the last lot of "Please Delete" and these have been re-allocated in todays update of scan2 web site. All the others had no allocations outstanding as they were dropping out anyway. Thanks for reinstating the the transcribers. I will see their pages get uploaded by the end of the week. At 02:33 PM 25/10/2004, Allan Raymond wrote: >Hi Derek > >It's time consuming having to check with all the Syndicate Co-ordinators >regarding their volunteers who registered 12 month or so ago but haven't >uploaded one single file during their registration period. > >The unique situation where I sent you details of volunteers who were ready >for deletion was extremely time consuming especially as I had to check your >Web Site to extract the Scan2 identifier which had no relationship to any >record held by FreeBMD. > >Hence one of the reasons for the change in the wording of my latest >communication requesting Co-ordinators to check Upload Report and Show file >for non active (i.e. no files uploaded to FreeBMD) volunteers. > >I've added the deleted volunteers back to the database and they are >correctly shown in your Syndicate Maintenance. I'm assuming after 12 months >it would have been possible to identify >these volunteers who still hadn't uploaded any files to FreeBMD. > >For the future I will send out a warning email to the Syndicates List >advising of volunteers I propose to delete from the database, this will give >Co-ordinators 14 days or more in which to respond. > >I'm happy to fine tune the process based on feedback from Co-ordinators when >they receive my next mailshot on "Deletion of Volunteers From FreeBMD", >which should be later today. > >Just to put it into perspective, I've deleted exactly 3900 volunteers from >the database since 6 Sept. 2001 and 67 in the last month. This is all part >and parcel to keep the database nice and tidy by weeding out volunteers who >have not uploaded any files and just as important enabling Co-ordinators to >reallocate Index pages to other volunteers within their Syndicate. > >It would be appreciated If co-ordinators could please wait until I send out >the next mailshot before offering any suggestions on how the notification >system can be improved. > >Regards > >Allan Raymond > > >-----Original Message----- >From: Derek C Hopkins <[email protected]> >To: [email protected] <[email protected]> >Date: 25 October 2004 13:26 >Subject: Re: Deletion of Volunteers From FreeBMD > > >Hi Allan > > Scan2 has checked and deleted those with no entries. However the >following five do have transcribed pages and should not be deleted > > " >cjenkins" "halling" "karenW" "Monty" "ppeteana" please restore >these ID's to active status. (You did not send me your usual list to >verify before you marked them as "to delete") > >At 04:46 PM 24/10/2004, Allan Raymond wrote: > >My regular reminder to Syndicate Co-ordinators about the ongoing process to > >delete from the FreeBMD database those volunteers who haven't uploaded any > >records even though they have been registered on FreeBMD for 12 months or > >so. > > > >Co-ordinators are requested to check their "Syndicate Maintenance" for > >details of the volunteers deleted by me as explained in > >http://freebmd.rootsweb.com/delete_submitterID.html. The deleted volunteers > >are shown at the bottom of the "Current Submitters" window of the Maintain > >Syndicate page. > > > >This will give Co-ordinators opportunity to reallocate any transcription > >work given to the deleted volunteers. > > > >As this is a two way exercise, I would highly recommend to all >Co-ordinators > >they check their "Upload Reports" via > >http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show > >file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if long > >standing allocations to their volunteers have been transcribed and uploaded > >to FreeBMD. I have assumed this process to be part of the checking process > >adopted by all Co-ordinators. > > > >This check should identify volunteers who registered a while ago but have > >not uploaded any files. This will prevent me inadvertently deleting a > >volunteer in error. There are safeguards in the system to prevent me > >deleting a volunteer who has uploaded one or more records. > > > >Regards > > > >Allan Raymond > >Cheers Derek > >Derek C Hopkins, Phone +1(450)678-7768 > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== >For those in -L mode, to unsubscribe from this mailing list please send >the command UNSUBSCRIBE in the body of the message to - >[email protected] > >============================== >Gain access to over two billion names including the new Immigration >Collection with an Ancestry.com free trial. Click to learn more. >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 Cheers Derek Derek C Hopkins, Phone +1(450)678-7768 6640, Biarritz, Fax +1(450)678-4252 Brossard, E-Mail [email protected] QC, Canada, J4Z-2A2. ==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions <http://FreeBMD.rootsweb.com> ==== Check out FreeBMD Scan2 Syndicate page (revised daily) Please bookmark our new home http://www.scan2.org/scan2.html ==== Check out QFHS Marriage Transcription Project page (revised daily) (Quebec Family History Society) Please bookmark our new home http://www.scan2.org/qfhs.html Check out my web page (22jan1997) Last Revised 28 May 1998 <http://www.cam.org/~hopkde/index.html> Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) <http://www.cam.org/~hopkde/abney.html> Check out my web Ramsgate page <http://members.adept.co.uk/hopkde> Check out the Quebec Family History web page <http://www.cam.org/~qfhs/index.html> ==== FREEBMD-SYNDICATES Mailing List ==== Want to help FreeBMD? Go to http://freebmd.rootsweb.com/Signup.html to find out how. ============================== Gain access to over two billion names including the new Immigration Collection with an Ancestry.com free trial. Click to learn more. http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237

(A little bit earlier than normal, comments are most welcome on this change to my reminder process) My regular reminder to Syndicate Co-ordinators about the ongoing process to delete from the FreeBMD database those volunteers who haven't uploaded any records even though they have been registered on FreeBMD for 12 months or so. On 19 November 2004 or just after I propose to delete the following SubmitterIDs from the database, if you are aware of any that should not be deleted please let me know by 18 November 2004? SubmitterID Date Registered on FreeBMD * 210182728 06/10/03 # Bri 13/10/03 # stephb 27/10/03 # EarthAngel54 02/11/03 # skendall 03/11/03 # Beady 08/11/03 # mcapron 09/11/03 # Nightingale 12/11/03 # mjf 15/11/03 # Chippy 16/11/03 # griggar 16/11/03 # Julie 17/11/03 # Sueb 17/11/03 # bullrush 18/11/03 (Volunteers shown with * registered via Brian Smart ID and volunteers shown with # registered via Derek Hopkins ID) Co-ordinators are requested to check their "Syndicate Maintenance" for details of any volunteers deleted by me as explained in http://freebmd.rootsweb.com/delete_submitterID.html. The deleted volunteers are shown at the bottom of the "Current Submitters" window of the Maintain Syndicate page. This will give Co-ordinators opportunity to reallocate any transcription work given to the deleted volunteers. As this is a two way exercise, I would highly recommend to all Co-ordinators they check their "Upload Reports" via http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if long standing allocations to their volunteers have been transcribed and uploaded to FreeBMD. I have assumed this process to be part of the checking process adopted by all Co-ordinators. This check should identify volunteers who registered a while ago but have not uploaded any files. This will prevent me inadvertently deleting a volunteer in error. There are safeguards in the system to prevent me deleting a volunteer who has uploaded one or more records. Regards Allan Raymond

Hi Derek It's time consuming having to check with all the Syndicate Co-ordinators regarding their volunteers who registered 12 month or so ago but haven't uploaded one single file during their registration period. The unique situation where I sent you details of volunteers who were ready for deletion was extremely time consuming especially as I had to check your Web Site to extract the Scan2 identifier which had no relationship to any record held by FreeBMD. Hence one of the reasons for the change in the wording of my latest communication requesting Co-ordinators to check Upload Report and Show file for non active (i.e. no files uploaded to FreeBMD) volunteers. I've added the deleted volunteers back to the database and they are correctly shown in your Syndicate Maintenance. I'm assuming after 12 months it would have been possible to identify these volunteers who still hadn't uploaded any files to FreeBMD. For the future I will send out a warning email to the Syndicates List advising of volunteers I propose to delete from the database, this will give Co-ordinators 14 days or more in which to respond. I'm happy to fine tune the process based on feedback from Co-ordinators when they receive my next mailshot on "Deletion of Volunteers From FreeBMD", which should be later today. Just to put it into perspective, I've deleted exactly 3900 volunteers from the database since 6 Sept. 2001 and 67 in the last month. This is all part and parcel to keep the database nice and tidy by weeding out volunteers who have not uploaded any files and just as important enabling Co-ordinators to reallocate Index pages to other volunteers within their Syndicate. It would be appreciated If co-ordinators could please wait until I send out the next mailshot before offering any suggestions on how the notification system can be improved. Regards Allan Raymond -----Original Message----- From: Derek C Hopkins <[email protected]> To: [email protected] <[email protected]> Date: 25 October 2004 13:26 Subject: Re: Deletion of Volunteers From FreeBMD Hi Allan Scan2 has checked and deleted those with no entries. However the following five do have transcribed pages and should not be deleted " cjenkins" "halling" "karenW" "Monty" "ppeteana" please restore these ID's to active status. (You did not send me your usual list to verify before you marked them as "to delete") At 04:46 PM 24/10/2004, Allan Raymond wrote: >My regular reminder to Syndicate Co-ordinators about the ongoing process to >delete from the FreeBMD database those volunteers who haven't uploaded any >records even though they have been registered on FreeBMD for 12 months or >so. > >Co-ordinators are requested to check their "Syndicate Maintenance" for >details of the volunteers deleted by me as explained in >http://freebmd.rootsweb.com/delete_submitterID.html. The deleted volunteers >are shown at the bottom of the "Current Submitters" window of the Maintain >Syndicate page. > >This will give Co-ordinators opportunity to reallocate any transcription >work given to the deleted volunteers. > >As this is a two way exercise, I would highly recommend to all Co-ordinators >they check their "Upload Reports" via >http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show >file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if long >standing allocations to their volunteers have been transcribed and uploaded >to FreeBMD. I have assumed this process to be part of the checking process >adopted by all Co-ordinators. > >This check should identify volunteers who registered a while ago but have >not uploaded any files. This will prevent me inadvertently deleting a >volunteer in error. There are safeguards in the system to prevent me >deleting a volunteer who has uploaded one or more records. > >Regards > >Allan Raymond Cheers Derek Derek C Hopkins, Phone +1(450)678-7768

Hi Alan We agreed that you would not do the checking to get the scan2 number but not that you would not send the list any more. This is how I understood it . Where is the list that shows transcribers that are registered but have not uploaded any files on FreeBMD. As long as you give us a list and 14 days notice before deletion that is fine by Scan2. The problem arrises in that my system shows pages sent to me that may not have been sent to FreeBMD. If no pages are transcribed but only allocated there is no problem for deletion from FreeBMD and Scan2 reallocating pages. There were two such cases in the last lot of "Please Delete" and these have been re-allocated in todays update of scan2 web site. All the others had no allocations outstanding as they were dropping out anyway. Thanks for reinstating the the transcribers. I will see their pages get uploaded by the end of the week. At 02:33 PM 25/10/2004, Allan Raymond wrote: >Hi Derek > >It's time consuming having to check with all the Syndicate Co-ordinators >regarding their volunteers who registered 12 month or so ago but haven't >uploaded one single file during their registration period. > >The unique situation where I sent you details of volunteers who were ready >for deletion was extremely time consuming especially as I had to check your >Web Site to extract the Scan2 identifier which had no relationship to any >record held by FreeBMD. > >Hence one of the reasons for the change in the wording of my latest >communication requesting Co-ordinators to check Upload Report and Show file >for non active (i.e. no files uploaded to FreeBMD) volunteers. > >I've added the deleted volunteers back to the database and they are >correctly shown in your Syndicate Maintenance. I'm assuming after 12 months >it would have been possible to identify >these volunteers who still hadn't uploaded any files to FreeBMD. > >For the future I will send out a warning email to the Syndicates List >advising of volunteers I propose to delete from the database, this will give >Co-ordinators 14 days or more in which to respond. > >I'm happy to fine tune the process based on feedback from Co-ordinators when >they receive my next mailshot on "Deletion of Volunteers From FreeBMD", >which should be later today. > >Just to put it into perspective, I've deleted exactly 3900 volunteers from >the database since 6 Sept. 2001 and 67 in the last month. This is all part >and parcel to keep the database nice and tidy by weeding out volunteers who >have not uploaded any files and just as important enabling Co-ordinators to >reallocate Index pages to other volunteers within their Syndicate. > >It would be appreciated If co-ordinators could please wait until I send out >the next mailshot before offering any suggestions on how the notification >system can be improved. > >Regards > >Allan Raymond > > >-----Original Message----- >From: Derek C Hopkins <[email protected]> >To: [email protected] <[email protected]> >Date: 25 October 2004 13:26 >Subject: Re: Deletion of Volunteers From FreeBMD > > >Hi Allan > > Scan2 has checked and deleted those with no entries. However the >following five do have transcribed pages and should not be deleted > > " >cjenkins" "halling" "karenW" "Monty" "ppeteana" please restore >these ID's to active status. (You did not send me your usual list to >verify before you marked them as "to delete") > >At 04:46 PM 24/10/2004, Allan Raymond wrote: > >My regular reminder to Syndicate Co-ordinators about the ongoing process to > >delete from the FreeBMD database those volunteers who haven't uploaded any > >records even though they have been registered on FreeBMD for 12 months or > >so. > > > >Co-ordinators are requested to check their "Syndicate Maintenance" for > >details of the volunteers deleted by me as explained in > >http://freebmd.rootsweb.com/delete_submitterID.html. The deleted volunteers > >are shown at the bottom of the "Current Submitters" window of the Maintain > >Syndicate page. > > > >This will give Co-ordinators opportunity to reallocate any transcription > >work given to the deleted volunteers. > > > >As this is a two way exercise, I would highly recommend to all >Co-ordinators > >they check their "Upload Reports" via > >http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show > >file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if long > >standing allocations to their volunteers have been transcribed and uploaded > >to FreeBMD. I have assumed this process to be part of the checking process > >adopted by all Co-ordinators. > > > >This check should identify volunteers who registered a while ago but have > >not uploaded any files. This will prevent me inadvertently deleting a > >volunteer in error. There are safeguards in the system to prevent me > >deleting a volunteer who has uploaded one or more records. > > > >Regards > > > >Allan Raymond > >Cheers Derek > >Derek C Hopkins, Phone +1(450)678-7768 > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== >For those in -L mode, to unsubscribe from this mailing list please send >the command UNSUBSCRIBE in the body of the message to - >[email protected] > >============================== >Gain access to over two billion names including the new Immigration >Collection with an Ancestry.com free trial. Click to learn more. >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 Cheers Derek Derek C Hopkins, Phone +1(450)678-7768 6640, Biarritz, Fax +1(450)678-4252 Brossard, E-Mail [email protected] QC, Canada, J4Z-2A2. ==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions <http://FreeBMD.rootsweb.com> ==== Check out FreeBMD Scan2 Syndicate page (revised daily) Please bookmark our new home http://www.scan2.org/scan2.html ==== Check out QFHS Marriage Transcription Project page (revised daily) (Quebec Family History Society) Please bookmark our new home http://www.scan2.org/qfhs.html Check out my web page (22jan1997) Last Revised 28 May 1998 <http://www.cam.org/~hopkde/index.html> Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) <http://www.cam.org/~hopkde/abney.html> Check out my web Ramsgate page <http://members.adept.co.uk/hopkde> Check out the Quebec Family History web page <http://www.cam.org/~qfhs/index.html>

Hi Allan Scan2 has checked and deleted those with no entries. However the following five do have transcribed pages and should not be deleted " cjenkins" "halling" "karenW" "Monty" "ppeteana" please restore these ID's to active status. (You did not send me your usual list to verify before you marked them as "to delete") At 04:46 PM 24/10/2004, Allan Raymond wrote: >My regular reminder to Syndicate Co-ordinators about the ongoing process to >delete from the FreeBMD database those volunteers who haven't uploaded any >records even though they have been registered on FreeBMD for 12 months or >so. > >Co-ordinators are requested to check their "Syndicate Maintenance" for >details of the volunteers deleted by me as explained in >http://freebmd.rootsweb.com/delete_submitterID.html. The deleted volunteers >are shown at the bottom of the "Current Submitters" window of the Maintain >Syndicate page. > >This will give Co-ordinators opportunity to reallocate any transcription >work given to the deleted volunteers. > >As this is a two way exercise, I would highly recommend to all Co-ordinators >they check their "Upload Reports" via >http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show >file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if long >standing allocations to their volunteers have been transcribed and uploaded >to FreeBMD. I have assumed this process to be part of the checking process >adopted by all Co-ordinators. > >This check should identify volunteers who registered a while ago but have >not uploaded any files. This will prevent me inadvertently deleting a >volunteer in error. There are safeguards in the system to prevent me >deleting a volunteer who has uploaded one or more records. > >Regards > >Allan Raymond > > > > > >==== FREEBMD-SYNDICATES Mailing List ==== >Need to get a fast answer to your transcribing problems? Go to the >Transcribers Knowledge Base at http://FreeBMD.RootsWeb.com/vol_faq.html > >============================== >Gain access to over two billion names including the new Immigration >Collection with an Ancestry.com free trial. Click to learn more. >http://www.ancestry.com/rd/redir.asp?targetid=4930&sourceid=1237 Cheers Derek Derek C Hopkins, Phone +1(450)678-7768 6640, Biarritz, Fax +1(450)678-4252 Brossard, E-Mail [email protected] QC, Canada, J4Z-2A2. ==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions <http://FreeBMD.rootsweb.com> ==== Check out FreeBMD Scan2 Syndicate page (revised daily) Please bookmark our new home http://www.scan2.org/scan2.html ==== Check out QFHS Marriage Transcription Project page (revised daily) (Quebec Family History Society) Please bookmark our new home http://www.scan2.org/qfhs.html Check out my web page (22jan1997) Last Revised 28 May 1998 <http://www.cam.org/~hopkde/index.html> Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) <http://www.cam.org/~hopkde/abney.html> Check out my web Ramsgate page <http://members.adept.co.uk/hopkde> Check out the Quebec Family History web page <http://www.cam.org/~qfhs/index.html>

A polite reminder to all Co-ordinators. Could you please give me 2 to 4 weeks notice if you are going to run out of scans as per my earlier email below? You are likely to be disappointed in the future if you expect immediate responses from me when you run of out of scans without giving me adequate notice. Thanks for your understanding. Allan Raymond -----Original Message----- From: Allan Raymond <[email protected]> To: [email protected] <[email protected]> Date: 18 March 2004 18:02 Subject: Future Scan Allocation Requests and Forward Planning >To Co-ordinator Colleagues > >As far as I am concerned I am now up to date with allocation requests from >all Syndicate Co-ordinators. > >If any Co-ordinator anticipates being out of scans within the next 2 to 4 >weeks will they please let me know ASAP? > >Please don't submit requests if they are outside the 4 week period. > >I reckon we are now fully on top of ensuring sufficient scans are available >for all Syndicates. To maintain this position, it would be extremely useful >if Co-ordinators could give me an approximate indication when they are >likely to be requesting a further allocation of scans from me? > >All current allocations are shown on my Web Site at: >http://www.btinternet.com/~allan_raymond/FreeBMD_Maintain_Ranges.htm, if >they aren't on this Web Page they ain't been allocated (errors excepted, >which should be advised to me plus a recent allocation to Scan2). > >There's normally a slight lag before the Transcribing Scanned Source Page >at: http://freebmd.rootsweb.com/scan-source2.shtml is brought into line with >my allocations. > >As an interim please check out my temporary Web Page at: >http://www.btinternet.com/~allan_raymond/FreeBMD_Scan_Source_Temp.htm > >Regards > >Allan Raymond

My regular reminder to Syndicate Co-ordinators about the ongoing process to delete from the FreeBMD database those volunteers who haven't uploaded any records even though they have been registered on FreeBMD for 12 months or so. Co-ordinators are requested to check their "Syndicate Maintenance" for details of the volunteers deleted by me as explained in http://freebmd.rootsweb.com/delete_submitterID.html. The deleted volunteers are shown at the bottom of the "Current Submitters" window of the Maintain Syndicate page. This will give Co-ordinators opportunity to reallocate any transcription work given to the deleted volunteers. As this is a two way exercise, I would highly recommend to all Co-ordinators they check their "Upload Reports" via http://www2.freebmd.org.uk/cgi/upload-report.pl in conjunction with "Show file" at: http://freebmd.rootsweb.com/cgi/show-file.pl to establish if long standing allocations to their volunteers have been transcribed and uploaded to FreeBMD. I have assumed this process to be part of the checking process adopted by all Co-ordinators. This check should identify volunteers who registered a while ago but have not uploaded any files. This will prevent me inadvertently deleting a volunteer in error. There are safeguards in the system to prevent me deleting a volunteer who has uploaded one or more records. Regards Allan Raymond

To Syndicate Co-ordinators One of my functions is to keep the Syndicate Allocation Web Pages at: http://freebmd.rootsweb.com/cgi/bmd-synd.pl up to date as I allocate slots to Syndicates. This directly affects the "Statistics for Syndicate" information for Syndicates. As a possible aid to Co-ordinators I've produced a Web Page which gives ready access to the "Statistics for Syndicate" Web Page for each Syndicate and can be found at: http://www.btinternet.com/~allan_raymond/Stats_for_Syndicates.htm The "Statistics for Syndicate" produced for each Syndicate provides the following details: 1. The Co-ordinator(s), 2. The list of volunteers and 3. The Syndicate Allocations (shown under Range Statistics). Please Note: The Range Statistics information relates to the situation pre the last database update. If anybody requires further clarity please let me know? Allan Raymond

To Syndicate Co-ordinators The amount of Spam emails which I'm currently receiving is still of epidemic proportions and running at about 500 or so emails per day. I have a Spam Guard which filters out the Spam email but this isn't quite 100% error free, in the 500+ Spam emails I generally find a small handful of genuine emails some of which originate from Co-ordinators. Similarly, in my Inbox which receives large quantities of emails per day is a small proportion of Spam emails along with the genuine emails. It takes a while to sort out genuine emails from the Spam emails and I can't be absolutely certain that I haven't deleted genuine emails in error. I've done a trawl through my emails and believe I've resolved any email queries from Co-ordinators prior to 30 September 2004 (I have however dealt with most of my emails received after this date). Any Co-ordinator who is waiting a response to a query prior to 30 September could they please let me know? It would greatly assist me if future email queries from Co-ordinators could have a Subject line which relates to the query and if unrelated queries could be in separate emails. This enables me to file the emails in the correct email folders. I have a handful of queries outstanding post 30 September and expect to deal with these within the next couple of days, so please don't chase these up at the moment.. Thanks Allan Raymond

Just a quick update for Syndicate Co-ordinators. The latest update (20/10/2004) of the Suspect Report shows a further reduction in the number of Suspect Files. We are now down to 165 Suspect Files and any help you can give in reducing this still further would be appreciated? I'm aware a number of Co-ordinators are assisting in getting this list down to manageable proportions. Co-ordinators can disregard any files where the problem is shown as "Too many entries between +PAGE" as the chances are I'm already working on eliminating these files from the Suspect Report. Some Co-ordinators are waiting for me supply them with "Challenge" details for some of their volunteers to enable them to take over ownership of the volunteers File Management to correct Suspect Files. I hope to complete any outstanding requests later today. Thanks Allan Raymond -----Original Message----- From: Allan Raymond <[email protected]> To: [email protected] <[email protected]> Date: 01 October 2004 23:10 Subject: Suspect files To Co-ordinators Most of you will be aware I have been actively involved with the co-operation of others to eliminate all the suspect files in the Suspect Report at: http://freebmd.rootsweb.com/SuspectFiles.html There were lots of suspects file way back on 23 February 2003 which was whittled down to about 400 by 8 Oct 2003. By 17 September 2004 it had been substantially reduced to less than 30 suspect files and was going down on a daily basis. We are continually tweaking the Suspect Report criteria to weed out more suspect files. Barrie Archer recently identified some file which unfortunately do not conform to our highly recommended naming convention and therefore weren't being picked up the Suspect Report. This situation has been corrected and the most recent Suspect Report picks up these files. The net result is an increase in the number of files in the Suspect Report. I've already started to take action in sorting out some of the suspect files and there are about a further 650 files still to be sorted out. The co-operation of Co-ordinators in checking the Suspect Report on a regular weekly basis to identify and assist any of their volunteers with suspect files would be appreciated. I find I'm spending a lot of time dealing with volunteers who have suspect files which is an area perhaps better dealt with by the intervention of Co-ordinators. There may be a surprise for some Co-ordinators if they visited Suspect Report! I monitor the number of suspect files on a daily basis and my aim is to get the list down to zero figures by the end of December 2004. I'm actively involved in correcting the files of one volunteer who has the predominate number of suspect files. Regards Alan Raymond

I am trying to send one of my transcribers a completed WinBMD file. I am told that when it arrives it shows up having an MIM extension rather than BMD and will not open. I have not come across this before, can anyone offer any help or advice please John