On Fri, 3 Dec 2004 16:52:57 -0000, you wrote: >I do hope I am not going to be taken to task for not providing enough detail (vbg) :-) Your report of the problem is exemplary -- Dave Mayall

Dear Allan, Looks good to me and I'm sorry about the misinformation about 1841B2-S-0726 to 1841B2-S-0899 and confirm they are all correct and begin with S as the family name initial. I confused myself with a welter of files and lost my place. Sorry Cheers John ----- Original Message ----- From: "Allan Raymond" <[email protected]> To: <[email protected]> Sent: Friday, December 03, 2004 7:23 PM Subject: Re: A mystery about scans in 1841/Births/June/UKD-02/M-Z > John > > How does this grab you? > > 1841B2-R-0900 up to 1841B2-R-0929 > > rename to: > > 1841B2-S-0900 up to 1841B2-S-0929 > > should resolve the problem. > > This will bring the scans into correct sequence both numerically by file > name and alphabetically by scan surname content. > > I'm genuinely bad at reading hand-written scans however when you say > "1841B2-S-0726 to 1841B2-S-0899 > inclusive are shown on the download site as having an S in their name when > they all contain surnames beginning with R" is perhaps not quite correct. > To > me it looks as if the surnames begin with "S" rather than "R". > > If you could have another check and let me know if you agree/disagree with > my suggested rename of scans 0900 to 0929 I will put a task on the system > to > have them changed > > Allan Raymond > > -----Original Message----- > From: John Slann <[email protected]> > To: [email protected] <[email protected]> > Date: 03 December 2004 16:52 > Subject: A mystery about scans in 1841/Births/June/UKD-02/M-Z > > > Please could I report a mystery with this group of scans? > > The sequence of scans on the site suggest a block of missing scans are > between 1841B2-R-0714.tif to 1841B2-R-0900.tif , both of which are > present. > > 1841B2-R-0714 ends with Catherine Ryton, from Camberwell and 1841B2-R-0900 > starts with Sophia Smithhurst who hailed from Leicester. > > However they are not missing because lower down when we get to > 1841B2-R-0929.tif it is followed immediately by 1841B2-RS-0715-blank.tif > . > > 1841B2-R-0929 ends up with someone whose name appears to be Squires and > 1841B2-RS-0715 is a blank. As 0714 ended with Catherine Ryton this looks > right > > And lower down again we come to 1841B2-S-0899.tif which is followed > immediately by 1841B2-S-0930.tif . > > 0899 has an indecipherable bottom line and the penultimate on is not much > better, but the one before that is Sophia Smithers from Dorchester which > looks consistent with 1841B2-R-0900 which started Sophia Smithhurst. > > 1841B2-S-0930 has a William Burgess Squires as it's first line, which is > consistent with 1841B2-R-0929 ended up with another Squires > > This means that scans 1841B2-R-0900 to 1841B2-R-0915 inclusive should > have > an initial S in the name. Similarly 1841B2-S-0726 to 1841B2-S-0899 > inclusive are shown on the download site as having an S in their name when > they all contain surnames beginning with R. > > Pending a ruling from the gurus I am not allocating any of the affected > scans and am leaving a gap and recommencing with 1841B2-S-0930.tif > > Your advice would be appreciated > > I do hope I am not going to be taken to task for not providing enough > detail > (vbg) > > John > > > > > > > ==== FREEBMD-SYNDICATES Mailing List ==== > Want to help FreeBMD? > Go to http://freebmd.rootsweb.com/Signup.html to find out how. > > ============================== > View and search Historical Newspapers. Read about your ancestors, find > marriage announcements and more. Learn more: > http://www.ancestry.com/s13969/rd.ashx > >

John How does this grab you? 1841B2-R-0900 up to 1841B2-R-0929 rename to: 1841B2-S-0900 up to 1841B2-S-0929 should resolve the problem. This will bring the scans into correct sequence both numerically by file name and alphabetically by scan surname content. I'm genuinely bad at reading hand-written scans however when you say "1841B2-S-0726 to 1841B2-S-0899 inclusive are shown on the download site as having an S in their name when they all contain surnames beginning with R" is perhaps not quite correct. To me it looks as if the surnames begin with "S" rather than "R". If you could have another check and let me know if you agree/disagree with my suggested rename of scans 0900 to 0929 I will put a task on the system to have them changed Allan Raymond -----Original Message----- From: John Slann <[email protected]> To: [email protected] <[email protected]> Date: 03 December 2004 16:52 Subject: A mystery about scans in 1841/Births/June/UKD-02/M-Z Please could I report a mystery with this group of scans? The sequence of scans on the site suggest a block of missing scans are between 1841B2-R-0714.tif to 1841B2-R-0900.tif , both of which are present. 1841B2-R-0714 ends with Catherine Ryton, from Camberwell and 1841B2-R-0900 starts with Sophia Smithhurst who hailed from Leicester. However they are not missing because lower down when we get to 1841B2-R-0929.tif it is followed immediately by 1841B2-RS-0715-blank.tif . 1841B2-R-0929 ends up with someone whose name appears to be Squires and 1841B2-RS-0715 is a blank. As 0714 ended with Catherine Ryton this looks right And lower down again we come to 1841B2-S-0899.tif which is followed immediately by 1841B2-S-0930.tif . 0899 has an indecipherable bottom line and the penultimate on is not much better, but the one before that is Sophia Smithers from Dorchester which looks consistent with 1841B2-R-0900 which started Sophia Smithhurst. 1841B2-S-0930 has a William Burgess Squires as it's first line, which is consistent with 1841B2-R-0929 ended up with another Squires This means that scans 1841B2-R-0900 to 1841B2-R-0915 inclusive should have an initial S in the name. Similarly 1841B2-S-0726 to 1841B2-S-0899 inclusive are shown on the download site as having an S in their name when they all contain surnames beginning with R. Pending a ruling from the gurus I am not allocating any of the affected scans and am leaving a gap and recommencing with 1841B2-S-0930.tif Your advice would be appreciated I do hope I am not going to be taken to task for not providing enough detail (vbg) John

Please could I report a mystery with this group of scans? The sequence of scans on the site suggest a block of missing scans are between 1841B2-R-0714.tif to 1841B2-R-0900.tif , both of which are present. 1841B2-R-0714 ends with Catherine Ryton, from Camberwell and 1841B2-R-0900 starts with Sophia Smithhurst who hailed from Leicester. However they are not missing because lower down when we get to 1841B2-R-0929.tif it is followed immediately by 1841B2-RS-0715-blank.tif . 1841B2-R-0929 ends up with someone whose name appears to be Squires and 1841B2-RS-0715 is a blank. As 0714 ended with Catherine Ryton this looks right And lower down again we come to 1841B2-S-0899.tif which is followed immediately by 1841B2-S-0930.tif . 0899 has an indecipherable bottom line and the penultimate on is not much better, but the one before that is Sophia Smithers from Dorchester which looks consistent with 1841B2-R-0900 which started Sophia Smithhurst. 1841B2-S-0930 has a William Burgess Squires as it's first line, which is consistent with 1841B2-R-0929 ended up with another Squires This means that scans 1841B2-R-0900 to 1841B2-R-0915 inclusive should have an initial S in the name. Similarly 1841B2-S-0726 to 1841B2-S-0899 inclusive are shown on the download site as having an S in their name when they all contain surnames beginning with R. Pending a ruling from the gurus I am not allocating any of the affected scans and am leaving a gap and recommencing with 1841B2-S-0930.tif Your advice would be appreciated I do hope I am not going to be taken to task for not providing enough detail (vbg) John

Changes have now been made at upload to check that the filename corresponds to the content of a file and that the appropriate +PAGE lines are present. Files cannot be uploaded if these checks fail. These checks will NOT apply during the update so there should be NO need to correct files already uploaded. Having said that the SuspectFile.html process that Allan handles so well should have corrected any such existing files anyway. Barrie

In message <[email protected]>, Richard Oliver <[email protected]> writes >> I have a related question. Is there a way of installing WinBMD onto a >> computer that does not have an internet connection, by downloading a file >> with all the necessary bits and pieces at one location, and then >> transporting it by floppy or more up-to-date device to the isolated >> computer? > >I'd love an answer to Jeff's question. A transcriber of mine will be in >hospital for two months in the New Year. He wants to take his laptop in for >his convalescent weeks, but said laptop has no Internet access. Can he >download WinBMD and some scans to his home PC, then transfer them to the >laptop, in ready-to-use form, via a CD-Rom or similar? Yes. The zipfile that Ian mentions fills 4 floppies so a memory stick or CD would probably be better - especially as there would be room for scans as well. -- Philip Powell The Fellwanderers

To all members of The NWL Syndicate Please note my new email address, as I have lost my Wanadoo account [email protected] [email protected] Peter McCabery Coordinator ************************************************************** Scanned by eScan Anti-Virus and Content Security Software. Visit http://www.focusmm.co.uk , Focus Multimedia, WS15 1LH, England, eMail: [email protected], Tel: +44 1889 570156 , for more info on eScan and MailScan. **************************************************************

Richard, I did post a reply to Jeff's question to this list - drop me a line if you didn't receive it. In fact, I think I've also had an email from your transcriber asking the same question to which I have sent the same reply, unless we have more than 1 transcribing going into hospital and wanting to take a laptop. Regards Ian ----- Original Message ----- From: Richard Oliver To: [email protected] Sent: Thursday, December 02, 2004 9:32 AM Subject: Re: Using two PC to transcribe ? > I have a related question. Is there a way of installing WinBMD onto a > computer that does not have an internet connection, by downloading a file > with all the necessary bits and pieces at one location, and then > transporting it by floppy or more up-to-date device to the isolated > computer? I'd love an answer to Jeff's question. A transcriber of mine will be in hospital for two months in the New Year. He wants to take his laptop in for his convalescent weeks, but said laptop has no Internet access. Can he download WinBMD and some scans to his home PC, then transfer them to the laptop, in ready-to-use form, via a CD-Rom or similar? Richard Oliver Madrid, Spain [email protected] ==== FREEBMD-SYNDICATES Mailing List ==== For those in -L mode, to unsubscribe from this mailing list please send the command UNSUBSCRIBE in the body of the message to - [email protected] ============================== Jumpstart your genealogy with OneWorldTree. Search not only for ancestors, but entire generations. Learn more: http://www.ancestry.com/s13972/rd.ashx --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.804 / Virus Database: 546 - Release Date: 01/12/2004

Hi Kevin, Thank you for your reply, I think that your suggestion may be the cure! The person is I believe selfemployed so the 'prohibation of use' element wouldn't apply. At present she is only transcribing her first 'Test Page', but she is very keen, so I only wish to send her positive vibes <VBG> Thanks again for your comment. -- Regards, Tony KDS> Hi All, KDS> I have one user who does this, and to avoid the problems of moving files KDS> etc, we decided it would be easiest if he simply had two files being KDS> transcribed. One on the work machine, and a different one on the home KDS> machine. KDS> This works fine, but does make he order the pages are returned in a little KDS> strange sometimes. KDS> One thing you do need to point out is that a lot of companies security KDS> policies prohibit the installation of non authorised software (E.G. WinBMD) KDS> on there PC's. Some companies of course set-up their PC's so that normal KDS> users do not the the required security level to install software. KDS> Kevin. KDS> KSH Double.

Thanks Ian, and Helen who gave me the same information off list. Jeff --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.803 / Virus Database: 546 - Release Date: 30/11/2004

Thursday, December 2, 2004, 1:02:19 PM Hi, One of my new recruits has asked "is it possilbe to use two computers to transcribe?" She has one at work and one at home (different addresses)I have advised her that it could get rather complex and entail attachments between work and home or burning CDs to transfer her work. Has anyone any experience with this situation that knows a system that could be used. -- Regards, Tony Syndicate Co-ordinator "The Aussie Scribe Tribe" Transcribing Deaths 1908 All Incoming and Outgoing mail is scanned by Trend Micro Internet Security 2005

> I have a related question. Is there a way of installing WinBMD onto a > computer that does not have an internet connection, by downloading a file > with all the necessary bits and pieces at one location, and then > transporting it by floppy or more up-to-date device to the isolated > computer? I'd love an answer to Jeff's question. A transcriber of mine will be in hospital for two months in the New Year. He wants to take his laptop in for his convalescent weeks, but said laptop has no Internet access. Can he download WinBMD and some scans to his home PC, then transfer them to the laptop, in ready-to-use form, via a CD-Rom or similar? Richard Oliver Madrid, Spain [email protected]

For a time one of my transcribers was living in hotels all week with a laptop and at home at weekends, and managed quite well with floppy disks to do the transfers of data. If someone is managing an occasional half-an-hour's transcribing in the lunch hour at work, and also transcribing at home, I can see that it would make sense to work on different files at the different locations. I have a related question. Is there a way of installing WinBMD onto a computer that does not have an internet connection, by downloading a file with all the necessary bits and pieces at one location, and then transporting it by floppy or more up-to-date device to the isolated computer? This could help people (maybe limited in number) who are able to download but not install at work or some public-access computer, but do not have internet access on the computer they wish to transcribe with. Jeff --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.803 / Virus Database: 546 - Release Date: 30/11/2004

Hi All, I have one user who does this, and to avoid the problems of moving files etc, we decided it would be easiest if he simply had two files being transcribed. One on the work machine, and a different one on the home machine. This works fine, but does make he order the pages are returned in a little strange sometimes. One thing you do need to point out is that a lot of companies security policies prohibit the installation of non authorised software (E.G. WinBMD) on there PC's. Some companies of course set-up their PC's so that normal users do not the the required security level to install software. Kevin. KSH Double. -----Original Message----- From: Tony Meighan [mailto:[email protected]] Sent: 2004 December 02 02:11 To: [email protected] Subject: Using two PC to transcribe ? Thursday, December 2, 2004, 1:02:19 PM Hi, One of my new recruits has asked "is it possilbe to use two computers to transcribe?" She has one at work and one at home (different addresses)I have advised her that it could get rather complex and entail attachments between work and home or burning CDs to transfer her work. Has anyone any experience with this situation that knows a system that could be used. -- Regards, Tony Syndicate Co-ordinator "The Aussie Scribe Tribe" Transcribing Deaths 1908 All Incoming and Outgoing mail is scanned by Trend Micro Internet Security 2005 ==== FREEBMD-SYNDICATES Mailing List ==== To find out about the FreeBMD project please start at http://FreeBMD.rootsweb.com ============================== Find your ancestors in the Birth, Marriage and Death Records. New content added every business day. Learn more: http://www.ancestry.com/s13964/rd.ashx

Jeff, There is a zip at http://winbmd.rmhh.co.uk/test/WinBMDFull.zip which lots of people have used to install onto a non-internet pc. Ian ----- Original Message ----- From: Jeff Coleman To: [email protected] Sent: Thursday, December 02, 2004 2:00 AM Subject: Re: Using two PC to transcribe ? For a time one of my transcribers was living in hotels all week with a laptop and at home at weekends, and managed quite well with floppy disks to do the transfers of data. If someone is managing an occasional half-an-hour's transcribing in the lunch hour at work, and also transcribing at home, I can see that it would make sense to work on different files at the different locations. I have a related question. Is there a way of installing WinBMD onto a computer that does not have an internet connection, by downloading a file with all the necessary bits and pieces at one location, and then transporting it by floppy or more up-to-date device to the isolated computer? This could help people (maybe limited in number) who are able to download but not install at work or some public-access computer, but do not have internet access on the computer they wish to transcribe with. Jeff --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.803 / Virus Database: 546 - Release Date: 30/11/2004 ==== FREEBMD-SYNDICATES Mailing List ==== Need to get a fast answer to your transcribing problems? Go to the Transcribers Knowledge Base at http://FreeBMD.RootsWeb.com/vol_faq.html ============================== Search the US Census Collection. Over 140 million records added in the last 12 months. Largest online collection in the world. Learn more: http://www.ancestry.com/s13965/rd.ashx --- Outgoing mail is certified Virus Free. Checked by AVG anti-virus system (http://www.grisoft.com). Version: 6.0.802 / Virus Database: 545 - Release Date: 28/11/2004

John I'm not the whiz-kid on the coding aspects I'm just the humble chaser up of errant and suspect files. However be assured if the coding is similar to that which detects the files which appear in the Suspect Report it has been 100% successful (to the best of my knowledge) in identifying Suspect Files, I have not known one instance of it being wrong. This takes into account combination of File Names including or excluding the initial letter of the Surname. If a file includes a +BREAK I can see no reason why we would pick it up as an errant file. I'm not sure which email you mentioned about there are errors and 'errors' if you can point me in the right direction it would be appreciated. Would this be the same email that I have requested details of previously and am still waiting a response? I would hate to think that we are identifying files as being in error when in fact they are correct and comply to our "Rules". This would be totally unfair to volunteers and be time wasting for both volunteers, co-ordinators and me. In hindsight we should have done things differently years ago about preventing certain files being uploaded to FreeBMD. However better late than never is the next best thing. If you or other Co-ordinators could give me some examples of where there are errors and 'errors' in files, this will me enable me to test the coding for identifying errant files. Regards Allan Raymond -----Original Message----- From: JOHN PINGRAM <[email protected]> To: [email protected] <[email protected]> Date: 01 December 2004 17:29 Subject: Re: More Stringent Checking of Files - New Criteria to be Introduced Hi Allan, Does this take into account that there is not a standard file name as I found out when I asked for the initial letter of the first surname to be restored as mandatory as it used to be? It is now optional ie 1887B1(M)xxxx. What happens when the file ends in +BREAK. As I pointed out the other day there are errors and 'errors' Otherwise it should have been in operation ages ago. Regards, John ----- Original Message ----- From: "Allan Raymond" <[email protected]> To: <[email protected]> Sent: Tuesday, November 30, 2004 8:57 PM Subject: More Stringent Checking of Files - New Criteria to be Introduced > To Syndicate Co-ordinator Colleagues. > > I have taken on board comments from Co-ordinators following the recent > introduction of stringent checking for Age at Death files. > > As a consequence this is to give ADVANCE NOTICE to Co-ordinators of the > intention to adopt more stringent checking of files containing the > following > four types of errors: > > 1. Year mismatch between the File name and header contents. > 2. Quarter " " " " " " > " > " > 3. Event " " " " " " > " " > > These files currently show up in the Suspect Report and are allowed upload > to FreeBMD. Once the new stringent checking is introduced, these files > will > NOT be allowed upload to FreeBMD until corrected by the volunteer. > > 4. Files transcribed from scans not containing +PAGE. Currently these are > allowed to be uploaded to FreeBMD and are shown with a warning. Following > the introduction of the new stringent checking these files will NOT be > allowed upload to FreeBMD until corrected by the volunteer. > > All four types of error are down to volunteers making basis errors when > transcribing or naming their files and such files will require correction > by > the volunteer before they can uploaded to FreeBMD. > > We welcome comments from Co-ordinators before we introduce the new > checking > criteria, and comments by > 6 December 2004 would be appreciated. > > Regards > > Allan Raymond > > ______________________________ -- No virus found in this outgoing message. Checked by AVG Anti-Virus. Version: 7.0.289 / Virus Database: 265.4.4 - Release Date: 30/11/2004 ==== FREEBMD-SYNDICATES Mailing List ==== For those in -L mode, to unsubscribe from this mailing list please send the command UNSUBSCRIBE in the body of the message to - [email protected] ============================== View and search Historical Newspapers. Read about your ancestors, find marriage announcements and more. Learn more: http://www.ancestry.com/s13969/rd.ashx

As you observe there is not a filename standard so if the format is not recognised no checks are made. However, 1887B1Sxxxx is recognised although the there is no check that the first letter (S in this case) is correct. A file ending in +BREAK is accepted. Barrie > -----Original Message----- > From: JOHN PINGRAM [mailto:[email protected]] > Sent: 01 December 2004 17:29 > To: [email protected] > Subject: Re: More Stringent Checking of Files - New Criteria > to be Introduced > > > Hi Allan, > Does this take into account that there is not a standard file > name as I > found out when I asked for the initial letter of the first > surname to be > restored as mandatory as it used to be? It is now optional ie > 1887B1(M)xxxx. > What happens when the file ends in +BREAK. > As I pointed out the other day there are errors and 'errors' > Otherwise it should have been in operation ages ago. Regards, John > > ----- Original Message ----- > From: "Allan Raymond" <[email protected]> > To: <[email protected]> > Sent: Tuesday, November 30, 2004 8:57 PM > Subject: More Stringent Checking of Files - New Criteria to > be Introduced > > > > To Syndicate Co-ordinator Colleagues. > > > > I have taken on board comments from Co-ordinators following > the recent > > introduction of stringent checking for Age at Death files. > > > > As a consequence this is to give ADVANCE NOTICE to Co-ordinators of > > the intention to adopt more stringent checking of files > containing the > > following four types of errors: > > > > 1. Year mismatch between the File name and header contents. > > 2. Quarter " " " " " " > > " > > " > > 3. Event " " " " " " > > " " > > > > These files currently show up in the Suspect Report and are allowed > > upload to FreeBMD. Once the new stringent checking is introduced, > > these files will NOT be allowed upload to FreeBMD until > corrected by > > the volunteer. > > > > 4. Files transcribed from scans not containing +PAGE. > Currently these > > are allowed to be uploaded to FreeBMD and are shown with a warning. > > Following the introduction of the new stringent checking > these files > > will NOT be allowed upload to FreeBMD until corrected by the > > volunteer. > > > > All four types of error are down to volunteers making basis errors > > when transcribing or naming their files and such files will require > > correction by the volunteer before they can uploaded to FreeBMD. > > > > We welcome comments from Co-ordinators before we introduce the new > > checking > > criteria, and comments by > > 6 December 2004 would be appreciated. > > > > Regards > > > > Allan Raymond > > > > ______________________________ > > > > -- > No virus found in this outgoing message. > Checked by AVG Anti-Virus. > Version: 7.0.289 / Virus Database: 265.4.4 - Release Date: 30/11/2004 > > > ==== FREEBMD-SYNDICATES Mailing List ==== > For those in -L mode, to unsubscribe from this mailing list > please send the command UNSUBSCRIBE in the body of the message to - > [email protected] > > ============================== > View and search Historical Newspapers. Read about your ancestors, find > marriage announcements and more. Learn more: > http://www.ancestry.com/s13969/rd.ashx >

Hi Allan, Does this take into account that there is not a standard file name as I found out when I asked for the initial letter of the first surname to be restored as mandatory as it used to be? It is now optional ie 1887B1(M)xxxx. What happens when the file ends in +BREAK. As I pointed out the other day there are errors and 'errors' Otherwise it should have been in operation ages ago. Regards, John ----- Original Message ----- From: "Allan Raymond" <[email protected]> To: <[email protected]> Sent: Tuesday, November 30, 2004 8:57 PM Subject: More Stringent Checking of Files - New Criteria to be Introduced > To Syndicate Co-ordinator Colleagues. > > I have taken on board comments from Co-ordinators following the recent > introduction of stringent checking for Age at Death files. > > As a consequence this is to give ADVANCE NOTICE to Co-ordinators of the > intention to adopt more stringent checking of files containing the > following > four types of errors: > > 1. Year mismatch between the File name and header contents. > 2. Quarter " " " " " " > " > " > 3. Event " " " " " " > " " > > These files currently show up in the Suspect Report and are allowed upload > to FreeBMD. Once the new stringent checking is introduced, these files > will > NOT be allowed upload to FreeBMD until corrected by the volunteer. > > 4. Files transcribed from scans not containing +PAGE. Currently these are > allowed to be uploaded to FreeBMD and are shown with a warning. Following > the introduction of the new stringent checking these files will NOT be > allowed upload to FreeBMD until corrected by the volunteer. > > All four types of error are down to volunteers making basis errors when > transcribing or naming their files and such files will require correction > by > the volunteer before they can uploaded to FreeBMD. > > We welcome comments from Co-ordinators before we introduce the new > checking > criteria, and comments by > 6 December 2004 would be appreciated. > > Regards > > Allan Raymond > > ______________________________ -- No virus found in this outgoing message. Checked by AVG Anti-Virus. Version: 7.0.289 / Virus Database: 265.4.4 - Release Date: 30/11/2004

To Syndicate Co-ordinators The latest update (01/12/2004) of the Suspect Report shows a further reduction in the number of Suspect Files. We are now down to 72 Suspect Files and any help you can give in reducing this still further would be appreciated? I'm aware and grateful to a number of Co-ordinators who are assisting in getting this list down to manageable proportions. In particular, Derek (Scan 2 Syndicate), John (John Pain Syndicate), Chris (Chris M's Syndicate), Pat (Pat Savage Syndicate), John (John Slann Syndicate and Tony (FreeLoaders Syndicate) have advised they are dealing with their volunteers to correct their suspect files and therefore to avoid duplication of effort I won't be contacting these same volunteers. **** However, I feel it is now necessary for me to take direct action where progress is slow in correcting some the files and no reasons have been given to me for the delay . Any Co-ordinator who objects to this should email me as soon as possible with details of the volunteer SubmitterID **** If any other Co-ordinators are actively involved in sorting out the suspect files of their volunteers could they please let me know ASAP? Co-ordinators can disregard any files where the problem is shown as "Too many entries between +PAGE" as the chances are I'm already working on eliminating these files from the Suspect Report. Some Co-ordinators maybe waiting for me supply them with "Challenge" details for their volunteers to enable them to take over ownership of the volunteers File Management to correct Suspect Files. I hope to complete any outstanding requests later today. Thanks Allan Raymond ---Original Message----- From: Allan Raymond <[email protected]> To: [email protected] <[email protected]> Date: 01 October 2004 23:10 Subject: Suspect files To Co-ordinators Most of you will be aware I have been actively involved with the co-operation of others to eliminate all the suspect files in the Suspect Report at: http://freebmd.rootsweb.com/SuspectFiles.html There were lots of suspects file way back on 23 February 2003 which was whittled down to about 400 by 8 Oct 2003. By 17 September 2004 it had been substantially reduced to less than 30 suspect files and was going down on a daily basis. We are continually tweaking the Suspect Report criteria to weed out more suspect files. Barrie Archer recently identified some file which unfortunately do not conform to our highly recommended naming convention and therefore weren't being picked up the Suspect Report. This situation has been corrected and the most recent Suspect Report picks up these files. The net result is an increase in the number of files in the Suspect Report. I've already started to take action in sorting out some of the suspect files and there are about a further 650 files still to be sorted out. The co-operation of Co-ordinators in checking the Suspect Report on a regular weekly basis to identify and assist any of their volunteers with suspect files would be appreciated. I find I'm spending a lot of time dealing with volunteers who have suspect files which is an area perhaps better dealt with by the intervention of Co-ordinators. There may be a surprise for some Co-ordinators if they visited Suspect Report! I monitor the number of suspect files on a daily basis and my aim is to get the list down to zero figures by the end of December 2004. I'm actively involved in correcting the files of one volunteer who has the predominate number of suspect files. Regards Alan Raymond ==== FREEBMD-SYNDICATES Mailing List ==== Want to help FreeBMD? Go to http://freebmd.rootsweb.com/Signup.html to find out how. ============================== Jumpstart your genealogy with OneWorldTree. Search not only for ancestors, but entire generations. Learn more: http://www.ancestry.com/s13972/rd.ashx ==== FREEBMD-SYNDICATES Mailing List ==== Need to get a fast answer to your transcribing problems? Go to the Transcribers Knowledge Base at http://FreeBMD.RootsWeb.com/vol_faq.html ============================== Find your ancestors in the Birth, Marriage and Death Records. New content added every business day. Learn more: http://www.ancestry.com/s13964/rd.ashx

Derek I totally agree with you (except it should be the 5 th check, as I already mentioned 4 new checks). My only concern is that we should bring in new stringent checks in phases so that the administration system (me by another name) isn't overburdened with large quantities of error files. Once we have corrected any existing files on FreeBMD which do not meet my suggested 4 new stringent tests we can then move onto your suggested requirements. Allan Raymond -----Original Message----- From: Derek C Hopkins <[email protected]> To: [email protected] <[email protected]> Date: 30 November 2004 21:28 Subject: Re: More Stringent Checking of Files - New Criteria to be Introduced Hi Alllan et. al. I think there should be a 4th check that the first page number should match the number in the filename also (at least for the +S header type) This is a WinBMD standard anyway as are the others. I would also like to see the end page number be required to upload and contain a number not just +PAGE, At 03:57 PM 30/11/2004, Allan Raymond wrote: >To Syndicate Co-ordinator Colleagues. > >I have taken on board comments from Co-ordinators following the recent >introduction of stringent checking for Age at Death files. > >As a consequence this is to give ADVANCE NOTICE to Co-ordinators of the >intention to adopt more stringent checking of files containing the following >four types of errors: > >1. Year mismatch between the File name and header contents. >2. Quarter " " " " " " " >" >3. Event " " " " " " >" " > >These files currently show up in the Suspect Report and are allowed upload >to FreeBMD. Once the new stringent checking is introduced, these files will >NOT be allowed upload to FreeBMD until corrected by the volunteer. > >4. Files transcribed from scans not containing +PAGE. Currently these are >allowed to be uploaded to FreeBMD and are shown with a warning. Following >the introduction of the new stringent checking these files will NOT be >allowed upload to FreeBMD until corrected by the volunteer. > >All four types of error are down to volunteers making basis errors when >transcribing or naming their files and such files will require correction by >the volunteer before they can uploaded to FreeBMD. > >We welcome comments from Co-ordinators before we introduce the new checking >criteria, and comments by >6 December 2004 would be appreciated. > >Regards > >Allan Raymond > > > > >==== FREEBMD-SYNDICATES Mailing List ==== >Want to help FreeBMD? >Go to http://freebmd.rootsweb.com/Signup.html to find out how. > >============================== >View and search Historical Newspapers. Read about your ancestors, find >marriage announcements and more. Learn more: >http://www.ancestry.com/s13969/rd.ashx Cheers Derek Derek C Hopkins, Phone +1(450)678-7768 6640, Biarritz, Fax +1(450)678-4252 Brossard, E-Mail [email protected] QC, Canada, J4Z-2A2. ==== FreeBMD - England and Wales - Birth - Marriage and Death Transcriptions <http://FreeBMD.rootsweb.com> ==== Check out FreeBMD Scan2 Syndicate page (revised daily) Please bookmark our new home http://www.scan2.org/scan2.html ==== Check out QFHS Marriage Transcription Project page (revised daily) (Quebec Family History Society) Please bookmark our new home http://www.scan2.org/qfhs.html Check out my web page (22jan1997) Last Revised 28 May 1998 <http://www.cam.org/~hopkde/index.html> Check out Abney Park Indexing Project (revised 14 MAR 2000, 195,000 names) <http://www.cam.org/~hopkde/abney.html> Check out my web Ramsgate page <http://members.adept.co.uk/hopkde> Check out the Quebec Family History web page <http://www.cam.org/~qfhs/index.html> ==== FREEBMD-SYNDICATES Mailing List ==== Want to help FreeBMD? Go to http://freebmd.rootsweb.com/Signup.html to find out how. ============================== Find your ancestors in the Birth, Marriage and Death Records. New content added every business day. Learn more: http://www.ancestry.com/s13964/rd.ashx