In message <[email protected]>, Allan Raymond <[email protected]> writes >Double keying by the same individual is not part of our process. > >Chances are that the individual uploaded their file and the Syndicate >co-ordinator uploaded a corrected file but using the original >Submitter's ID. Personally I am never happy with that process. Shouldn't a corrected file simply replace the original if the same Submitter ID is used? PP

>Allan Said -Syndicate >co-ordinator uploaded a corrected file but using the original >Submitter's ID. Personally I am never happy with that process Why not??? I have corrected many files and uploaded to transcriber'sID. Those transcribers that have not been forthcoming with their ID and passwords, in many cases do not upload the corrected file, so to get corrected data into the database the files are uploaded to a neutral ID so that correct info is in the database. If the transcriber does not upload the corrected files ( and in 1 case 30% of transcriptions were in error) should I not upload the corrected data, but leave just the crap data in the database? Then as far as the database is concerned the data has been transcribed twice by different transcribers and therefore the records can be taken as accurate. I have a few transcribers that do not respond to requests to upload corrected files, and in one case as a trial, I have asked twice for the offending original files to be deleted by the team, or transferred to me so that I can delete them. I have not had any response to that request yet. There needs to be a procedure whereby co-ordinators can authorise the move/removal of files from transcribers that do not respond to e-mails to correct their data. The next question regarding those original 'uncorrected' files is - Who is responsible for responding to queries about the accuracy of the data? The transcriber who is linked to the record? But if they no longer respond to e-mails where does the researcher go for clarification? Regards John Researching Hykin - Anywhere - Anytime Pain - Kent - Ashford Area Conde - Shropshire ----- Original Message ----- From: Philip Powell <[email protected]> To: <[email protected]> Sent: Sunday, August 05, 2001 12:23 PM Subject: Re: double keying > In message <[email protected]>, Allan Raymond > <[email protected]> writes > >Double keying by the same individual is not part of our process. > > > >Chances are that the individual uploaded their file and the Syndicate > >co-ordinator uploaded a corrected file but using the original > >Submitter's ID. Personally I am never happy with that process. > > Shouldn't a corrected file simply replace the original if the same > Submitter ID is used? > > PP > > > ============================== > Join the RootsWeb WorldConnect Project: > Linking the world, one GEDCOM at a time. > http://worldconnect.rootsweb.com >

Hi John Sorry for the long response and delay in replying. I should make it clear that the comments are mine personally and not anyone else involved in the FreeBMD Project. I may be unique in the following approach, but it is the way I have always worked. I wish to retain complete control of any files which I upload (albeit not many these days) and be responsible for the correction of any errors within them. The company in which I previously worked took a very serious view of individuals giving their password to other individuals and I have carried this approach forward in my life of leisure. I belong to John Mellors Syndicate and he works in an identical way to your Syndicate. I adopt a simple approach to the problem by using a facility in Norton Utilities (called File Compare). Any amended files returned by John are checked against my original file by using Norton Utilities, if I agree with any errors my file is updated. Where I can't agree on the errors I send a report back to John as I have done earlier today. The amended file is then uploaded to replace the existing file on FreeBMD. Unfortunately, I adopt a double standard regarding passwords. In the past I have helped individuals to amend and upload their files where they were experiencing problems, to do this I request the individual's password and give them warning about handing over the password with a categorical assurance that the password would be deleted from my PC or any other records once I had completed the task. On the wider issue I totally agree with all your comments. The work you and John Mellors (and other co-ordinators) undertake to ensure the accuracy of the records uploaded by your volunteers is to be applauded. There should be a formal process in place, by which files of volunteers who have flown the roost can be amended/deleted at the request of the co-ordinator. I am also aware of your previous comments to the team about this aspect and will pursue off line to try and get a speedy response. My recollection is that you were requested to send a list of "offending files with missing volunteers" to the team for them to chase up and delete where appropriate, you may wish to contact me off list with this information or let me know who you sent it to? Allan Raymond [email protected] http://www.btinternet.com/~allan_raymond/Monarchies_of_Europe.htm FreeBMD - putting birth marriages and deaths on the Internet http://FreeBMD.rootsweb.com/ ----- Original Message ----- From: "John Pain" <[email protected]> To: <[email protected]> Sent: 05 August 2001 18:18 Subject: Re: double keying >Allan Said -Syndicate >co-ordinator uploaded a corrected file but using the original >Submitter's ID. Personally I am never happy with that process Why not??? I have corrected many files and uploaded to transcriber'sID. Those transcribers that have not been forthcoming with their ID and passwords, in many cases do not upload the corrected file, so to get corrected data into the database the files are uploaded to a neutral ID so that correct info is in the database. If the transcriber does not upload the corrected files ( and in 1 case 30% of transcriptions were in error) should I not upload the corrected data, but leave just the crap data in the database? Then as far as the database is concerned the data has been transcribed twice by different transcribers and therefore the records can be taken as accurate. I have a few transcribers that do not respond to requests to upload corrected files, and in one case as a trial, I have asked twice for the offending original files to be deleted by the team, or transferred to me so that I can delete them. I have not had any response to that request yet. There needs to be a procedure whereby co-ordinators can authorise the move/removal of files from transcribers that do not respond to e-mails to correct their data. The next question regarding those original 'uncorrected' files is - Who is responsible for responding to queries about the accuracy of the data? The transcriber who is linked to the record? But if they no longer respond to e-mails where does the researcher go for clarification? Regards John Researching Hykin - Anywhere - Anytime Pain - Kent - Ashford Area Conde - Shropshire ----- Original Message ----- From: Philip Powell <[email protected]> To: <[email protected]> Sent: Sunday, August 05, 2001 12:23 PM Subject: Re: double keying > In message <[email protected]>, Allan Raymond > <[email protected]> writes > >Double keying by the same individual is not part of our process. > > > >Chances are that the individual uploaded their file and the Syndicate > >co-ordinator uploaded a corrected file but using the original > >Submitter's ID. Personally I am never happy with that process. > > Shouldn't a corrected file simply replace the original if the same > Submitter ID is used? > > PP > > > ============================== > Join the RootsWeb WorldConnect Project: > Linking the world, one GEDCOM at a time. > http://worldconnect.rootsweb.com > ============================== Create a FREE family website at MyFamily.com! http://www.myfamily.com/banner.asp?ID=RWLIST2

The simple is yes, in the normal course of events the old file should have been replaced. However on this occasion two files which held the same information had different file names. The individual concerned is now aware of the problem and deleted the errant file earlier today. Allan Raymond [email protected] http://www.btinternet.com/~allan_raymond/Monarchies_of_Europe.htm FreeBMD - putting birth marriages and deaths on the Internet http://FreeBMD.rootsweb.com/ ----- Original Message ----- From: "Philip Powell" <[email protected]> To: <[email protected]> Sent: 05 August 2001 12:23 Subject: Re: double keying In message <[email protected]>, Allan Raymond <[email protected]> writes >Double keying by the same individual is not part of our process. > >Chances are that the individual uploaded their file and the Syndicate >co-ordinator uploaded a corrected file but using the original >Submitter's ID. Personally I am never happy with that process. Shouldn't a corrected file simply replace the original if the same Submitter ID is used? PP