Hi, could you clarify what to do if a entry has 3 names,i.e. is +comment (3) ok. Brian Foulger --- On Mon, 12/3/12, Allan Raymond <allan_raymond@btinternet.com> wrote: > From: Allan Raymond <allan_raymond@btinternet.com> > Subject: Tip of the Day (No. 6) (last updated 12 March 2012) - AlternativeSpouse Names in Marriage and Birth Records > To: freebmd-admins@rootsweb.com > Date: Monday, 12 March, 2012, 12:00 > This is the sixth in a series of "Tip > of the Day" to help volunteers who are transcribing for the > FreeBMD Project. > > This Tip of the Day is being reissued with minor amendments > for the benefit of our new volunteers plus existing > volunteers who may have missed it when last issued. > > Further feedback is welcomed. > > The Transcribers' Knowledge Base at: > http://freebmd.rootsweb.com/vol_faq.html#6u provides > the definitive advice for dealing with alternative names in > records. > > I've been carrying out ongoing checks of recent files > uploaded by a number of transcribers to see how they dealt > with records containing alternative names. In particular, > where alternative spouse names are shown against a marriage > entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u in a number > of instances was not being followed > > The correct way to transcribe a marriage entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u  is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the  #COMMENT(2) line is located between > the two entries under consideration. > > By a similar token the correct way to transcribe a birth > entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u  is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the  #COMMENT(2) line is located between > the two entries under consideration. > > There should be no space between #COMMENT and (2) although > to cater for the large number of previous instances of a > space being inserted it is now allowed to include a space. > > For standardisation purposes there is no necessity to change > the format of the wording after the #COMMENT(2)  shown > above and in http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process checks for the alternative spouse name > checks and the list of files identified as being suspect is > listed in http://www.freebmd.org.uk/SuspectFiles.html . > > It would be appreciated if transcribers in conjunction with > their Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to see if > any of their files are listed and where appropriate correct > the files by including the appropriate #COMMENT(2) line. A > warning message will be shown against any suspect files when > viewed in File Management.  > > As an aside > > A misplaced #COMMENT(2) line can have the wrong outcome. > > In the example below an invalid #COMMENT(2) line in the file > is placed after the two entries under consideration rather > than between the two entries. > > Barbour,John H.,Stephenson,Skipton,9a,79 > Barbour,John H.,Mitchell,Skipton,9a,79 > #COMMENT(2) - above line has Stephenson or Mitchell as > spouse of John H. Barbour > > The resultant effect from a search is to place a #COMMENT > against one related entry and one unrelated entry as shown > below: > > Barbour  John H  Mitchell  Skipton  9a > 79          >    (related #COMMENT - above line has > Stephenson or Mitchell as spouse of John H. Barbour) > Barcinski  Philip H  Newton  Hampstead  > 1a 1513 (unrelated #COMMENT - above line has Stephenson or > Mitchell as spouse of John H. Barbour) > > Allan Raymond > FreeBMD Co-coordinator of Syndicates > FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins > > FreeBMD http://www.freebmd.org.uk/ > > > ------------------------------- > To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com > with the word 'unsubscribe' without the quotes in the > subject and the body of the message >

Put, after the first of the three lines, something along the lines of #COMMENT(3) Entry reads ALPHA or BETA or GAMMA for spouse surname This will then attach the comment to the one line above it and the two lines below it. Jeff ----- Original Message ----- From: "Brian Foulger" <brilyn1@btinternet.com> To: <freebmd-admins@rootsweb.com> Sent: Monday, March 12, 2012 5:54 PM Subject: Re: Tip of the Day (No. 6) (last updated 12 March 2012) -AlternativeSpouse Names in Marriage and Birth Records Hi, could you clarify what to do if a entry has 3 names,i.e. is +comment (3) ok. Brian Foulger --- On Mon, 12/3/12, Allan Raymond <allan_raymond@btinternet.com> wrote: > From: Allan Raymond <allan_raymond@btinternet.com> > Subject: Tip of the Day (No. 6) (last updated 12 March 2012) - > AlternativeSpouse Names in Marriage and Birth Records > To: freebmd-admins@rootsweb.com > Date: Monday, 12 March, 2012, 12:00 > This is the sixth in a series of "Tip > of the Day" to help volunteers who are transcribing for the > FreeBMD Project. > > This Tip of the Day is being reissued with minor amendments > for the benefit of our new volunteers plus existing > volunteers who may have missed it when last issued. > > Further feedback is welcomed. > > The Transcribers' Knowledge Base at: > http://freebmd.rootsweb.com/vol_faq.html#6u provides > the definitive advice for dealing with alternative names in > records. > > I've been carrying out ongoing checks of recent files > uploaded by a number of transcribers to see how they dealt > with records containing alternative names. In particular, > where alternative spouse names are shown against a marriage > entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u in a > number > of instances was not being followed > > The correct way to transcribe a marriage entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between > the two entries under consideration. > > By a similar token the correct way to transcribe a birth > entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between > the two entries under consideration. > > There should be no space between #COMMENT and (2) although > to cater for the large number of previous instances of a > space being inserted it is now allowed to include a space. > > For standardisation purposes there is no necessity to change > the format of the wording after the #COMMENT(2) shown > above and in http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process checks for the alternative spouse name > checks and the list of files identified as being suspect is > listed in http://www.freebmd.org.uk/SuspectFiles.html . > > It would be appreciated if transcribers in conjunction with > their Co-ordinators could check > http://www.freebmd.org.uk/SuspectFiles.html to see if > any of their files are listed and where appropriate correct > the files by including the appropriate #COMMENT(2) line. A > warning message will be shown against any suspect files when > viewed in File Management. > > As an aside > > A misplaced #COMMENT(2) line can have the wrong outcome. > > In the example below an invalid #COMMENT(2) line in the file > is placed after the two entries under consideration rather > than between the two entries. > > Barbour,John H.,Stephenson,Skipton,9a,79 > Barbour,John H.,Mitchell,Skipton,9a,79 > #COMMENT(2) - above line has Stephenson or Mitchell as > spouse of John H. Barbour > > The resultant effect from a search is to place a #COMMENT > against one related entry and one unrelated entry as shown > below: > > Barbour John H Mitchell Skipton 9a > 79 > (related #COMMENT - above line has > Stephenson or Mitchell as spouse of John H. Barbour) > Barcinski Philip H Newton Hampstead > 1a 1513 (unrelated #COMMENT - above line has Stephenson or > Mitchell as spouse of John H. Barbour) > > Allan Raymond > FreeBMD Co-coordinator of Syndicates > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > > FreeBMD http://www.freebmd.org.uk/ > > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com > with the word 'unsubscribe' without the quotes in the > subject and the body of the message > FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://www.freebmd.org.uk/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

I should perhaps have mentioned how to deal with your query in my Tip of the Day.   You are almost correct in that it is #COMMENT(3) rather than +COMMENT(3)  (i.e insert # not a + in front of the COMMENT)   If you also visit the link I gave in my Tip of the Day i.e. http://freebmd.rootsweb.com/vol_faq.html#6u which mentions "If there are more than two names, enter one record for each and put in one comment covering all the names, e.g. #COMMENT(3) after the first of three entries"   Allan Raymond    From: Brian Foulger <brilyn1@btinternet.com> >To: freebmd-admins@rootsweb.com >Sent: Monday, 12 March 2012, 17:54 >Subject: Re: Tip of the Day (No. 6) (last updated 12 March 2012) - AlternativeSpouse Names in Marriage and Birth Records > >Hi, could you clarify what to do if a entry has 3 names,i.e. is +comment (3) ok.  >Brian Foulger > > >--- On Mon, 12/3/12, Allan Raymond <allan_raymond@btinternet.com> wrote: > >> From: Allan Raymond <allan_raymond@btinternet.com> >> Subject: Tip of the Day (No. 6) (last updated 12 March 2012) - AlternativeSpouse Names in Marriage and Birth Records >> To: freebmd-admins@rootsweb.com >> Date: Monday, 12 March, 2012, 12:00 >> This is the sixth in a series of "Tip >> of the Day" to help volunteers who are transcribing for the >> FreeBMD Project. >> >> This Tip of the Day is being reissued with minor amendments >> for the benefit of our new volunteers plus existing >> volunteers who may have missed it when last issued. >> >> Further feedback is welcomed. >> >> The Transcribers' Knowledge Base at: >> http://freebmd.rootsweb.com/vol_faq.html#6u provides >> the definitive advice for dealing with alternative names in >> records. >> >> I've been carrying out ongoing checks of recent files >> uploaded by a number of transcribers to see how they dealt >> with records containing alternative names. In particular, >> where alternative spouse names are shown against a marriage >> entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u in a number >> of instances was not being followed >> >> The correct way to transcribe a marriage entry such as >> >> Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 >> >> using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u  is >> >> Dunn,Charles,Curphey,W.Derby,8b,697 >> #COMMENT(2) entry reads Curphey or Bradley for spouse name >> Dunn,Charles,Bradley,W.Derby,8b,697 >> >> Please note, the  #COMMENT(2) line is located between >> the two entries under consideration. >> >> By a similar token the correct way to transcribe a birth >> entry such as >> >> Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 >> >> using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u  is >> >> Dunn,Charles,Curphey,W.Derby,8b,697 >> #COMMENT(2) entry reads Curphey or Bradley for mother`s name >> >> Dunn,Charles,Bradley,W.Derby,8b,697 >> >> Please note, the  #COMMENT(2) line is located between >> the two entries under consideration. >> >> There should be no space between #COMMENT and (2) although >> to cater for the large number of previous instances of a >> space being inserted it is now allowed to include a space. >> >> For standardisation purposes there is no necessity to change >> the format of the wording after the #COMMENT(2)  shown >> above and in http://freebmd.rootsweb.com/vol_faq.html#6u . >> >> The audit process checks for the alternative spouse name >> checks and the list of files identified as being suspect is >> listed in http://www.freebmd.org.uk/SuspectFiles.html . >> >> It would be appreciated if transcribers in conjunction with >> their Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to see if >> any of their files are listed and where appropriate correct >> the files by including the appropriate #COMMENT(2) line. A >> warning message will be shown against any suspect files when >> viewed in File Management.  >> >> As an aside >> >> A misplaced #COMMENT(2) line can have the wrong outcome. >> >> In the example below an invalid #COMMENT(2) line in the file >> is placed after the two entries under consideration rather >> than between the two entries. >> >> Barbour,John H.,Stephenson,Skipton,9a,79 >> Barbour,John H.,Mitchell,Skipton,9a,79 >> #COMMENT(2) - above line has Stephenson or Mitchell as >> spouse of John H. Barbour >> >> The resultant effect from a search is to place a #COMMENT >> against one related entry and one unrelated entry as shown >> below: >> >> Barbour  John H  Mitchell  Skipton  9a >> 79          >>    (related #COMMENT - above line has >> Stephenson or Mitchell as spouse of John H. Barbour) >> Barcinski  Philip H  Newton  Hampstead  >> 1a 1513 (unrelated #COMMENT - above line has Stephenson or >> Mitchell as spouse of John H. Barbour) >> >> Allan Raymond >> FreeBMD Co-coordinator of Syndicates >> FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins >> >> FreeBMD http://www.freebmd.org.uk/ >> >> >> ------------------------------- >> To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com >> with the word 'unsubscribe' without the quotes in the >> subject and the body of the message >> > >FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins > >FreeBMD http://www.freebmd.org.uk/ > > >------------------------------- >To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message > > >