Keith Thanks for identifying this possible problem. I've checked out a sample of the files for the particular volunteer and the same situation also applies to some of these files I've put a task on the system to produce a report to identify the extent of the problem, fingers crossed I hope it is confined to this transcriber or a small number of transcribers. Allan Raymond ----- Original Message ----- From: "Keith Partridge" <[email protected]> To: <[email protected]> Sent: Wednesday, November 05, 2008 4:18 PM Subject: RE: Tip of the Day (No. 6) - Alternative Spouse Names in MarriageRecords I fear I have encountered a slight variation to this problem, which may have increased the scale of it. March 1922 Marriages - Scan ANC-04/K-Z/1922M1-S-0231.jpg Name Steuart, James N. The entry has been transcribed correctly, with the Comment line in (I believe) the right place, but a colon has been added between COMMENT and the (2). This results in the Comment line symbol (the red ?) only being displayed on the first of the 2 entries when viewed in FreeBMD. At a quick glance I could not see this scan included in the list of suspect scans in the link provided in Allan's earlier email - however I may have missed it. Perhaps a check could be made to ascertain the extent of this - hopefully it is just a one-off. Keith > From: [email protected]> To: [email protected]> > Subject: Tip of the Day (No. 6) - Alternative Spouse Names in Marriage > Records> Date: Tue, 4 Nov 2008 18:57:40 +0000> > This is the sixth in a > series of "Tip of the Day" to help volunteers who are transcribing for the > FreeBMD Project. This is an update of the Tip of the Day for the benefit > of our new volunteers plus existing volunteers who may have missed it when > last issued. It takes into account feedback from volunteers since I last > issued this tip.> > Suggestions for other "Tip of the Day" are welcome.> > > Also any suggested improvement to the wording of this "Tip of the Day" is > also encouraged.> > The Transcribers' Knowledge Base at: > > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice > for dealing with alternative names in records.> > I've been carrying out > ongoing checks of recent files uploaded by a number of transcribers to see > how they dealt with records containing alternative names. In particular, > where alternative spouse names are shown against a marriage entry the > advice in http://freebmd.rootsweb.com/vol_faq.html#6u in a number of > instances was not being followed> > The correct way to transcribe a > marriage entry such as> > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697> > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is> > > Dunn,Charles,Curphey,W.Derby,8b,697> #COMMENT(2) entry reads Curphey or > Bradley for spouse name> Dunn,Charles,Bradley,W.Derby,8b,697> > Please > note, the #COMMENT(2) line is located between the two entries under > consideration.> > By a similar token the correct way to transcribe a birth > entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697> > using > the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is> > > Dunn,Charles,Curphey,W.Derby,8b,697> #COMMENT(2) entry reads Curphey or > Bradley for mother`s name > Dunn,Charles,Bradley,W.Derby,8b,697> > Please > note, the #COMMENT(2) line is located between the two entries under > consideration. > > There should be no space between #COMMENT and (2) > although to cater for the large number of previous instances of a space > being inserted it is now allowed to include a space. > > For > standardisation purposes there is no neccessity to change the format of > the wording after the #COMMENT(2) shown above and in > http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process has > recently been enhanced to include alternative spouse name checks and the > list of files identified as being suspect is listed in > http://www.freebmd.org.uk/SuspectFilesAlias.html .> > As at 31/10/2008 > there were 4225 files in the Suspect Report. It woudl be appreciated if > transcribers in conjunction with their Co-ordinators could check > http://www.freebmd.org.uk/SuspectFilesAlias.html to see if any of their > files are listed and where appropriate correct the files by including the > appropriate #COMMENT(2) line. A warning message will be shown against any > suspect files when viewed in File Management. > > > > As an aside > > A > misplaced #COMMENT(2) line can have the wrong outcome.> > In the example > below the #COMMENT(2) in the file is placed after the two entries under > consideration rather than between the two entries.> > Barbour,John > H.,Stephenson,Skipton,9a,79> Barbour,John H.,Mitchell,Skipton,9a,79> > #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. > Barbour> > The resultant effect from a search is to place a #COMMENT > aganst one related entry and one unrelated entry as shown below: > > > Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - above line has > Stephenson or Mitchell as spouse of John H. Barbour)> Barcinski Philip H > Newton Hampstead 1a 1513 (unrelated #COMMENT - above line has Stephenson > or Mitchell as spouse of John H. Barbour)> > Allan Raymond> FreeBMD > Co-coordinator of Syndicates > > > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins> FreeBMD > http://freebmd.rootsweb.com/> > -------------------------------> To > unsubscribe from the list, please send an email to > [email protected] with the word 'unsubscribe' without > the quotes in the subject and the body of the message _________________________________________________________________ Win £1000 John Lewis shopping sprees with BigSnapSearch.com http://clk.atdmt.com/UKM/go/117442309/direct/01/ FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to [email protected] with the word 'unsubscribe' without the quotes in the subject and the body of the message