This is the sixth in a series of "Tip of the Day" to help volunteers who are transcribing for the FreeBMD Project. This is an update of the Tip of the Day for the benefit of our new volunteers plus existing volunteers who may have missed it when last issued. It takes into account feedback from volunteers since I last issued this tip. Suggestions for other "Tip of the Day" are welcome. Also any suggested improvement to the wording of this "Tip of the Day" is also encouraged. The Transcribers' Knowledge Base at: http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice for dealing with alternative names in records. I've been carrying out ongoing checks of recent files uploaded by a number of transcribers to see how they dealt with records containing alternative names. In particular, where alternative spouse names are shown against a marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u in a number of instances was not being followed The correct way to transcribe a marriage entry such as Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is Dunn,Charles,Curphey,W.Derby,8b,697 #COMMENT(2) entry reads Curphey or Bradley for spouse name Dunn,Charles,Bradley,W.Derby,8b,697 Please note, the #COMMENT(2) line is located between the two entries under consideration. By a similar token the correct way to transcribe a birth entry such as Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is Dunn,Charles,Curphey,W.Derby,8b,697 #COMMENT(2) entry reads Curphey or Bradley for mother`s name Dunn,Charles,Bradley,W.Derby,8b,697 Please note, the #COMMENT(2) line is located between the two entries under consideration. There should be no space between #COMMENT and (2) although to cater for the large number of previous instances of a space being inserted it is now allowed to include a space. For standardisation purposes there is no neccessity to change the format of the wording after the #COMMENT(2) shown above and in http://freebmd.rootsweb.com/vol_faq.html#6u . The audit process has recently been enhanced to include alternative spouse name checks and the list of files identified as being suspect is listed in http://www.freebmd.org.uk/SuspectFilesAlias.html . As at 31/10/2008 there were 4225 files in the Suspect Report. It woudl be appreciated if transcribers in conjunction with their Co-ordinators could check http://www.freebmd.org.uk/SuspectFilesAlias.html to see if any of their files are listed and where appropriate correct the files by including the appropriate #COMMENT(2) line. A warning message will be shown against any suspect files when viewed in File Management. As an aside A misplaced #COMMENT(2) line can have the wrong outcome. In the example below the #COMMENT(2) in the file is placed after the two entries under consideration rather than between the two entries. Barbour,John H.,Stephenson,Skipton,9a,79 Barbour,John H.,Mitchell,Skipton,9a,79 #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. Barbour The resultant effect from a search is to place a #COMMENT aganst one related entry and one unrelated entry as shown below: Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - above line has Stephenson or Mitchell as spouse of John H. Barbour) Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - above line has Stephenson or Mitchell as spouse of John H. Barbour) Allan Raymond FreeBMD Co-coordinator of Syndicates
I fear I have encountered a slight variation to this problem, which may have increased the scale of it. March 1922 Marriages - Scan ANC-04/K-Z/1922M1-S-0231.jpg Name Steuart, James N. The entry has been transcribed correctly, with the Comment line in (I believe) the right place, but a colon has been added between COMMENT and the (2). This results in the Comment line symbol (the red ?) only being displayed on the first of the 2 entries when viewed in FreeBMD. At a quick glance I could not see this scan included in the list of suspect scans in the link provided in Allan's earlier email - however I may have missed it. Perhaps a check could be made to ascertain the extent of this - hopefully it is just a one-off. Keith > From: [email protected]> To: [email protected]> Subject: Tip of the Day (No. 6) - Alternative Spouse Names in Marriage Records> Date: Tue, 4 Nov 2008 18:57:40 +0000> > This is the sixth in a series of "Tip of the Day" to help volunteers who are transcribing for the FreeBMD Project. This is an update of the Tip of the Day for the benefit of our new volunteers plus existing volunteers who may have missed it when last issued. It takes into account feedback from volunteers since I last issued this tip.> > Suggestions for other "Tip of the Day" are welcome.> > Also any suggested improvement to the wording of this "Tip of the Day" is also encouraged.> > The Transcribers' Knowledge Base at: > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice for dealing with alternative names in records.> > I've been carrying out ongoing checks of recent files uploaded by a number of transcribers to see how they dealt with records containing alternative names. In particular, where alternative spouse names are shown against a marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u in a number of instances was not being followed> > The correct way to transcribe a marriage entry such as> > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697> > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is> > Dunn,Charles,Curphey,W.Derby,8b,697> #COMMENT(2) entry reads Curphey or Bradley for spouse name> Dunn,Charles,Bradley,W.Derby,8b,697> > Please note, the #COMMENT(2) line is located between the two entries under consideration.> > By a similar token the correct way to transcribe a birth entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697> > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is> > Dunn,Charles,Curphey,W.Derby,8b,697> #COMMENT(2) entry reads Curphey or Bradley for mother`s name > Dunn,Charles,Bradley,W.Derby,8b,697> > Please note, the #COMMENT(2) line is located between the two entries under consideration. > > There should be no space between #COMMENT and (2) although to cater for the large number of previous instances of a space being inserted it is now allowed to include a space. > > For standardisation purposes there is no neccessity to change the format of the wording after the #COMMENT(2) shown above and in http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process has recently been enhanced to include alternative spouse name checks and the list of files identified as being suspect is listed in http://www.freebmd.org.uk/SuspectFilesAlias.html .> > As at 31/10/2008 there were 4225 files in the Suspect Report. It woudl be appreciated if transcribers in conjunction with their Co-ordinators could check http://www.freebmd.org.uk/SuspectFilesAlias.html to see if any of their files are listed and where appropriate correct the files by including the appropriate #COMMENT(2) line. A warning message will be shown against any suspect files when viewed in File Management. > > > > As an aside > > A misplaced #COMMENT(2) line can have the wrong outcome.> > In the example below the #COMMENT(2) in the file is placed after the two entries under consideration rather than between the two entries.> > Barbour,John H.,Stephenson,Skipton,9a,79> Barbour,John H.,Mitchell,Skipton,9a,79> #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. Barbour> > The resultant effect from a search is to place a #COMMENT aganst one related entry and one unrelated entry as shown below: > > Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - above line has Stephenson or Mitchell as spouse of John H. Barbour)> Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - above line has Stephenson or Mitchell as spouse of John H. Barbour)> > Allan Raymond> FreeBMD Co-coordinator of Syndicates > > > FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins> FreeBMD http://freebmd.rootsweb.com/> > -------------------------------> To unsubscribe from the list, please send an email to [email protected] with the word 'unsubscribe' without the quotes in the subject and the body of the message _________________________________________________________________ Win £1000 John Lewis shopping sprees with BigSnapSearch.com http://clk.atdmt.com/UKM/go/117442309/direct/01/