I have had examples of three choices for a spouse name. I hope I have done the right thing but where should the #Comment line be placed - after the first or elsewhere? Best wishes to all Sheila ----- Original Message ----- From: "Allan Raymond" <allan_raymond@btinternet.com> To: <freebmd-admins@rootsweb.com> Sent: Monday, June 06, 2011 8:31 PM Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records > This is the sixth in a series of "Tip of the Day" to help volunteers who > are transcribing for the FreeBMD Project. > > This Tip of the Day has been updated to take into account feedback from > volunteers and is reissued for the benefit of our new volunteers plus > existing volunteers who may have missed it when last issued. > > Further feedback is welcomed. > > The Transcribers' Knowledge Base at: > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice > for dealing with alternative names in records. > > I've been carrying out ongoing checks of recent files uploaded by a number > of transcribers to see how they dealt with records containing alternative > names. In particular, where alternative spouse names are shown against a > marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u > in a number of instances was not being followed > > The correct way to transcribe a marriage entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > By a similar token the correct way to transcribe a birth entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > There should be no space between #COMMENT and (2) although to cater for > the large number of previous instances of a space being inserted it is now > allowed to include a space. > > For standardisation purposes there is no necessity to change the format of > the wording after the #COMMENT(2) shown above and in > http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process checks for the alternative spouse name checks and the > list of files identified as being suspect is listed in > http://www.freebmd.org.uk/SuspectFiles.html . > > It would be appreciated if transcribers in conjunction with their > Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to > see if any of their files are listed and where appropriate correct the > files by including the appropriate #COMMENT(2) line. A warning message > will be shown against any suspect files when viewed in File Management. > > As an aside > > A misplaced #COMMENT(2) line can have the wrong outcome. > > In the example below the #COMMENT(2) in the file is placed after the two > entries under consideration rather than between the two entries. > > Barbour,John H.,Stephenson,Skipton,9a,79 > Barbour,John H.,Mitchell,Skipton,9a,79 > #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. > Barbour > > The resultant effect from a search is to place a #COMMENT against one > related entry and one unrelated entry as shown below: > > Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > Allan Raymond > FreeBMD Co-coordinator of Syndicates > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message >

Sheila Ah! You need to look at the link I provided in my Tip, namely http://freebmd.rootsweb.com/vol_faq.html#6u . Which mentions: If there are more than two names, enter one record for each and put in one comment covering all the names, e.g. #COMMENT(3) after the first of three entries. Thus by way of an example if you had an entry such as Dunn,Charles,Curphey or Bradley or Jones,W.Derby,8b,697 you would transcribe as: Dunn,Charles,Curphey,W.Derby,8b,697 #COMMENT(3) entry reads Curphey or Bradley or Jones for spouse name Dunn,Charles,Bradley,W.Derby,8b,697 Dunn,Charles,Jones,W.Derby,8b,697 I should just mention my Tips of the Day only reinforces and reiterates but not replaces the definitive advice contained in our Transcribers' Knowledge Base at: http://freebmd.rootsweb.com/vol_faq.html . Regards ----- Original Message ----- From: Sheila Maynard To: freebmd-admins@rootsweb.com Sent: Tuesday, June 07, 2011 9:56 AM Subject: Re: Tip of the Day (No. 6) (last updated 06 June 2011) -AlternativeSpouse Names in Marriage and Birth Records I have had examples of three choices for a spouse name. I hope I have done the right thing but where should the #Comment line be placed - after the first or elsewhere? Best wishes to all Sheila ----- Original Message ----- From: "Allan Raymond" <allan_raymond@btinternet.com> To: <freebmd-admins@rootsweb.com> Sent: Monday, June 06, 2011 8:31 PM Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records > This is the sixth in a series of "Tip of the Day" to help volunteers who > are transcribing for the FreeBMD Project. > > This Tip of the Day has been updated to take into account feedback from > volunteers and is reissued for the benefit of our new volunteers plus > existing volunteers who may have missed it when last issued. > > Further feedback is welcomed. > > The Transcribers' Knowledge Base at: > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice > for dealing with alternative names in records. > > I've been carrying out ongoing checks of recent files uploaded by a number > of transcribers to see how they dealt with records containing alternative > names. In particular, where alternative spouse names are shown against a > marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u > in a number of instances was not being followed > > The correct way to transcribe a marriage entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > By a similar token the correct way to transcribe a birth entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > There should be no space between #COMMENT and (2) although to cater for > the large number of previous instances of a space being inserted it is now > allowed to include a space. > > For standardisation purposes there is no necessity to change the format of > the wording after the #COMMENT(2) shown above and in > http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process checks for the alternative spouse name checks and the > list of files identified as being suspect is listed in > http://www.freebmd.org.uk/SuspectFiles.html . > > It would be appreciated if transcribers in conjunction with their > Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to > see if any of their files are listed and where appropriate correct the > files by including the appropriate #COMMENT(2) line. A warning message > will be shown against any suspect files when viewed in File Management. > > As an aside > > A misplaced #COMMENT(2) line can have the wrong outcome. > > In the example below the #COMMENT(2) in the file is placed after the two > entries under consideration rather than between the two entries. > > Barbour,John H.,Stephenson,Skipton,9a,79 > Barbour,John H.,Mitchell,Skipton,9a,79 > #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. > Barbour > > The resultant effect from a search is to place a #COMMENT against one > related entry and one unrelated entry as shown below: > > Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > Allan Raymond > FreeBMD Co-coordinator of Syndicates > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message > FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

You use #COMMENT(3) between the first and second versions, if you have three alternative surnames for the mother Adapting the example used in the 'Tip of the day' below Dunn,Charles,Curphey,W.Derby,8b,697 #COMMENT(3) entry reads Curphey or Bradley or Smith for mother`s name Dunn,Charles,Bradley,W.Derby,8b,697 Dunn,Charles,Smith,W.Derby,8b,697 The use of #COMMENT(2) and related lines is described in http://www.freebmd.org.uk/Format.shtml , quite a way down the page. Jeff ----- Original Message ----- From: "Sheila Maynard" <sheila.wooddrive@ntlworld.com> To: <freebmd-admins@rootsweb.com> Sent: Tuesday, June 07, 2011 9:56 AM Subject: Re: Tip of the Day (No. 6) (last updated 06 June 2011) -AlternativeSpouse Names in Marriage and Birth Records >I have had examples of three choices for a spouse name. I hope I have done > the right thing but where should the #Comment line be placed - after the > first or elsewhere? > > Best wishes to all > > Sheila > > ----- Original Message ----- > From: "Allan Raymond" <allan_raymond@btinternet.com> > To: <freebmd-admins@rootsweb.com> > Sent: Monday, June 06, 2011 8:31 PM > Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - > AlternativeSpouse Names in Marriage and Birth Records > > >> This is the sixth in a series of "Tip of the Day" to help volunteers who >> are transcribing for the FreeBMD Project. >> >> This Tip of the Day has been updated to take into account feedback from >> volunteers and is reissued for the benefit of our new volunteers plus >> existing volunteers who may have missed it when last issued. >> >> Further feedback is welcomed. >> >> The Transcribers' Knowledge Base at: >> http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive >> advice >> for dealing with alternative names in records. >> >> I've been carrying out ongoing checks of recent files uploaded by a >> number >> of transcribers to see how they dealt with records containing alternative >> names. In particular, where alternative spouse names are shown against a >> marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u >> in a number of instances was not being followed >> >> The correct way to transcribe a marriage entry such as >> >> Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 >> >> using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is >> >> Dunn,Charles,Curphey,W.Derby,8b,697 >> #COMMENT(2) entry reads Curphey or Bradley for spouse name >> Dunn,Charles,Bradley,W.Derby,8b,697 >> >> Please note, the #COMMENT(2) line is located between the two entries >> under consideration. >> >> By a similar token the correct way to transcribe a birth entry such as >> >> Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 >> >> using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is >> >> Dunn,Charles,Curphey,W.Derby,8b,697 >> #COMMENT(2) entry reads Curphey or Bradley for mother`s name >> Dunn,Charles,Bradley,W.Derby,8b,697 >> >> Please note, the #COMMENT(2) line is located between the two entries >> under consideration. >> >> There should be no space between #COMMENT and (2) although to cater for >> the large number of previous instances of a space being inserted it is >> now >> allowed to include a space. >> >> For standardisation purposes there is no necessity to change the format >> of >> the wording after the #COMMENT(2) shown above and in >> http://freebmd.rootsweb.com/vol_faq.html#6u . >> >> The audit process checks for the alternative spouse name checks and the >> list of files identified as being suspect is listed in >> http://www.freebmd.org.uk/SuspectFiles.html . >> >> It would be appreciated if transcribers in conjunction with their >> Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to >> see if any of their files are listed and where appropriate correct the >> files by including the appropriate #COMMENT(2) line. A warning message >> will be shown against any suspect files when viewed in File Management. >> >> As an aside >> >> A misplaced #COMMENT(2) line can have the wrong outcome. >> >> In the example below the #COMMENT(2) in the file is placed after the two >> entries under consideration rather than between the two entries. >> >> Barbour,John H.,Stephenson,Skipton,9a,79 >> Barbour,John H.,Mitchell,Skipton,9a,79 >> #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. >> Barbour >> >> The resultant effect from a search is to place a #COMMENT against one >> related entry and one unrelated entry as shown below: >> >> Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - >> above line has Stephenson or Mitchell as spouse of John H. Barbour) >> Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - >> above line has Stephenson or Mitchell as spouse of John H. Barbour) >> >> Allan Raymond >> FreeBMD Co-coordinator of Syndicates >> FreeBMD-Admins mailing list - archive >> http://archiver.rootsweb.com/th/index/freebmd-admins >> FreeBMD http://freebmd.rootsweb.com/ >> >> ------------------------------- >> To unsubscribe from the list, please send an email to >> FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without >> the quotes in the subject and the body of the message >> > > > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message >