Martin I started sending out the tips in 2007/2008 and they have been in abeyance for the last two years or so and I'm resurrecting them again. So unless you were subscribed to the Admin list in those days you wont have seen my previous tips. I'm in the process of preparing an index which will link to the Admin List Archives so you will be able to view all the tips. As an interim if you go to the Admin Archives at http://archiver.rootsweb.ancestry.com/cgi-bin/search and enter Tip of the Day in the Subject box it will show all the tips and any discussions relating to them. Allan (surname Raymond) --- On Mon, 6/6/11, Martin Guiver <martin.g@guiver-freeman.com> wrote: From: Martin Guiver <martin.g@guiver-freeman.com> Subject: RE: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records To: freebmd-admins@rootsweb.com Date: Monday, 6 June, 2011, 22:07 Hi Raymond, Very interesting, but what happened to "Tip of the Day Nos. 1 through 5"? I've been on the Admin mailing list for some time and I've never received the previous tips... Best regards, Martin Guiver -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 06 June, 2011 9:31 PM To: freebmd-admins@rootsweb.com Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records This is the sixth in a series of "Tip of the Day" to help volunteers who are transcribing for the FreeBMD Project. This Tip of the Day has been updated to take into account feedback from volunteers and is reissued for the benefit of our new volunteers plus existing volunteers who may have missed it when last issued. Further feedback is welcomed. The Transcribers' Knowledge Base at: http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice for dealing with alternative names in records. I've been carrying out ongoing checks of recent files uploaded by a number of transcribers to see how they dealt with records containing alternative names. In particular, where alternative spouse names are shown against a marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u in a number of instances was not being followed The correct way to transcribe a marriage entry such as Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is Dunn,Charles,Curphey,W.Derby,8b,697 #COMMENT(2) entry reads Curphey or Bradley for spouse name Dunn,Charles,Bradley,W.Derby,8b,697 Please note, the #COMMENT(2) line is located between the two entries under consideration. By a similar token the correct way to transcribe a birth entry such as Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is Dunn,Charles,Curphey,W.Derby,8b,697 #COMMENT(2) entry reads Curphey or Bradley for mother`s name Dunn,Charles,Bradley,W.Derby,8b,697 Please note, the #COMMENT(2) line is located between the two entries under consideration. There should be no space between #COMMENT and (2) although to cater for the large number of previous instances of a space being inserted it is now allowed to include a space. For standardisation purposes there is no necessity to change the format of the wording after the #COMMENT(2) shown above and in http://freebmd.rootsweb.com/vol_faq.html#6u . The audit process checks for the alternative spouse name checks and the list of files identified as being suspect is listed in http://www.freebmd.org.uk/SuspectFiles.html . It would be appreciated if transcribers in conjunction with their Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to see if any of their files are listed and where appropriate correct the files by including the appropriate #COMMENT(2) line. A warning message will be shown against any suspect files when viewed in File Management. As an aside A misplaced #COMMENT(2) line can have the wrong outcome. In the example below the #COMMENT(2) in the file is placed after the two entries under consideration rather than between the two entries. Barbour,John H.,Stephenson,Skipton,9a,79 Barbour,John H.,Mitchell,Skipton,9a,79 #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. Barbour The resultant effect from a search is to place a #COMMENT against one related entry and one unrelated entry as shown below: Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - above line has Stephenson or Mitchell as spouse of John H. Barbour) Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - above line has Stephenson or Mitchell as spouse of John H. Barbour) Allan Raymond FreeBMD Co-coordinator of Syndicates FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message
Hi Allan, I joined FreeBMD about a year ago, so that would explain it. Many thanks and regards, Martin Guiver -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 06 June, 2011 11:29 PM To: freebmd-admins@rootsweb.com Subject: RE: Tip of the Day (No. 6) (last updated 06 June 2011) -AlternativeSpouse Names in Marriage and Birth Records Martin I started sending out the tips in 2007/2008 and they have been in abeyance for the last two years or so and I'm resurrecting them again. So unless you were subscribed to the Admin list in those days you wont have seen my previous tips. I'm in the process of preparing an index which will link to the Admin List Archives so you will be able to view all the tips. As an interim if you go to the Admin Archives at http://archiver.rootsweb.ancestry.com/cgi-bin/search and enter Tip of the Day in the Subject box it will show all the tips and any discussions relating to them. Allan (surname Raymond) --- On Mon, 6/6/11, Martin Guiver <martin.g@guiver-freeman.com> wrote: From: Martin Guiver <martin.g@guiver-freeman.com> Subject: RE: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records To: freebmd-admins@rootsweb.com Date: Monday, 6 June, 2011, 22:07 Hi Raymond, Very interesting, but what happened to "Tip of the Day Nos. 1 through 5"? I've been on the Admin mailing list for some time and I've never received the previous tips... Best regards, Martin Guiver -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Allan Raymond Sent: 06 June, 2011 9:31 PM To: freebmd-admins@rootsweb.com Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records This is the sixth in a series of "Tip of the Day" to help volunteers who are transcribing for the FreeBMD Project. This Tip of the Day has been updated to take into account feedback from volunteers and is reissued for the benefit of our new volunteers plus existing volunteers who may have missed it when last issued. Further feedback is welcomed. The Transcribers' Knowledge Base at: http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice for dealing with alternative names in records. I've been carrying out ongoing checks of recent files uploaded by a number of transcribers to see how they dealt with records containing alternative names. In particular, where alternative spouse names are shown against a marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u in a number of instances was not being followed The correct way to transcribe a marriage entry such as Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is Dunn,Charles,Curphey,W.Derby,8b,697 #COMMENT(2) entry reads Curphey or Bradley for spouse name Dunn,Charles,Bradley,W.Derby,8b,697 Please note, the #COMMENT(2) line is located between the two entries under consideration. By a similar token the correct way to transcribe a birth entry such as Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is Dunn,Charles,Curphey,W.Derby,8b,697 #COMMENT(2) entry reads Curphey or Bradley for mother`s name Dunn,Charles,Bradley,W.Derby,8b,697 Please note, the #COMMENT(2) line is located between the two entries under consideration. There should be no space between #COMMENT and (2) although to cater for the large number of previous instances of a space being inserted it is now allowed to include a space. For standardisation purposes there is no necessity to change the format of the wording after the #COMMENT(2) shown above and in http://freebmd.rootsweb.com/vol_faq.html#6u . The audit process checks for the alternative spouse name checks and the list of files identified as being suspect is listed in http://www.freebmd.org.uk/SuspectFiles.html . It would be appreciated if transcribers in conjunction with their Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to see if any of their files are listed and where appropriate correct the files by including the appropriate #COMMENT(2) line. A warning message will be shown against any suspect files when viewed in File Management. As an aside A misplaced #COMMENT(2) line can have the wrong outcome. In the example below the #COMMENT(2) in the file is placed after the two entries under consideration rather than between the two entries. Barbour,John H.,Stephenson,Skipton,9a,79 Barbour,John H.,Mitchell,Skipton,9a,79 #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. Barbour The resultant effect from a search is to place a #COMMENT against one related entry and one unrelated entry as shown below: Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - above line has Stephenson or Mitchell as spouse of John H. Barbour) Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - above line has Stephenson or Mitchell as spouse of John H. Barbour) Allan Raymond FreeBMD Co-coordinator of Syndicates FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message