Many thanks ----- Original Message ----- From: "Allan Raymond" <allan_raymond@btinternet.com> To: <freebmd-admins@rootsweb.com> Sent: Tuesday, June 07, 2011 10:28 AM Subject: Re: Tip of the Day (No. 6) (last updated 06 June 2011)-AlternativeSpouse Names in Marriage and Birth Records > Sheila > > Ah! > > You need to look at the link I provided in my Tip, namely > http://freebmd.rootsweb.com/vol_faq.html#6u . > > Which mentions: > > If there are more than two names, enter one record for each and put in one > comment covering all the names, e.g. #COMMENT(3) after the first of three > entries. > > Thus by way of an example if you had an entry such as Dunn,Charles,Curphey > or Bradley or Jones,W.Derby,8b,697 you would transcribe as: > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(3) entry reads Curphey or Bradley or Jones for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > Dunn,Charles,Jones,W.Derby,8b,697 > > I should just mention my Tips of the Day only reinforces and reiterates > but not replaces the definitive advice contained in our Transcribers' > Knowledge Base at: http://freebmd.rootsweb.com/vol_faq.html . > > Regards > > ----- Original Message ----- > From: Sheila Maynard > To: freebmd-admins@rootsweb.com > Sent: Tuesday, June 07, 2011 9:56 AM > Subject: Re: Tip of the Day (No. 6) (last updated 06 June > 2011) -AlternativeSpouse Names in Marriage and Birth Records > > > I have had examples of three choices for a spouse name. I hope I have > done > the right thing but where should the #Comment line be placed - after the > first or elsewhere? > > Best wishes to all > > Sheila > > ----- Original Message ----- > From: "Allan Raymond" <allan_raymond@btinternet.com> > To: <freebmd-admins@rootsweb.com> > Sent: Monday, June 06, 2011 8:31 PM > Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - > AlternativeSpouse Names in Marriage and Birth Records > > > > This is the sixth in a series of "Tip of the Day" to help volunteers > who > > are transcribing for the FreeBMD Project. > > > > This Tip of the Day has been updated to take into account feedback from > > volunteers and is reissued for the benefit of our new volunteers plus > > existing volunteers who may have missed it when last issued. > > > > Further feedback is welcomed. > > > > The Transcribers' Knowledge Base at: > > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive > advice > > for dealing with alternative names in records. > > > > I've been carrying out ongoing checks of recent files uploaded by a > number > > of transcribers to see how they dealt with records containing > alternative > > names. In particular, where alternative spouse names are shown against > a > > marriage entry the advice in > http://freebmd.rootsweb.com/vol_faq.html#6u > > in a number of instances was not being followed > > > > The correct way to transcribe a marriage entry such as > > > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > > > Dunn,Charles,Curphey,W.Derby,8b,697 > > #COMMENT(2) entry reads Curphey or Bradley for spouse name > > Dunn,Charles,Bradley,W.Derby,8b,697 > > > > Please note, the #COMMENT(2) line is located between the two entries > > under consideration. > > > > By a similar token the correct way to transcribe a birth entry such as > > > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > > > Dunn,Charles,Curphey,W.Derby,8b,697 > > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > > Dunn,Charles,Bradley,W.Derby,8b,697 > > > > Please note, the #COMMENT(2) line is located between the two entries > > under consideration. > > > > There should be no space between #COMMENT and (2) although to cater for > > the large number of previous instances of a space being inserted it is > now > > allowed to include a space. > > > > For standardisation purposes there is no necessity to change the format > of > > the wording after the #COMMENT(2) shown above and in > > http://freebmd.rootsweb.com/vol_faq.html#6u . > > > > The audit process checks for the alternative spouse name checks and the > > list of files identified as being suspect is listed in > > http://www.freebmd.org.uk/SuspectFiles.html . > > > > It would be appreciated if transcribers in conjunction with their > > Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html > to > > see if any of their files are listed and where appropriate correct the > > files by including the appropriate #COMMENT(2) line. A warning message > > will be shown against any suspect files when viewed in File Management. > > > > As an aside > > > > A misplaced #COMMENT(2) line can have the wrong outcome. > > > > In the example below the #COMMENT(2) in the file is placed after the > two > > entries under consideration rather than between the two entries. > > > > Barbour,John H.,Stephenson,Skipton,9a,79 > > Barbour,John H.,Mitchell,Skipton,9a,79 > > #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John > H. > > Barbour > > > > The resultant effect from a search is to place a #COMMENT against one > > related entry and one unrelated entry as shown below: > > > > Barbour John H Mitchell Skipton 9a 79 (related > #COMMENT - > > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - > > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > > > Allan Raymond > > FreeBMD Co-coordinator of Syndicates > > FreeBMD-Admins mailing list - archive > > http://archiver.rootsweb.com/th/index/freebmd-admins > > FreeBMD http://freebmd.rootsweb.com/ > > > > ------------------------------- > > To unsubscribe from the list, please send an email to > > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > > the quotes in the subject and the body of the message > > > > > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message >