The problem here is that the transcribe can't type what they see. The transcriber is working on a page from 1956 where the district number is in the format 9z and the late registration was done in 1975, after the district number format changed. Their problem is that normally WinBMD doesn't let you just type what you see for the district number, it expects all the districts to be of the same format. Ashley Pettifer wrote: > It will be picked up by the district liaison team and sorted out. Problems > don't exist at FreeBMD. We just Type What We See to give a TRUE record of > the index, which we know contains errors. It is not our job to fix them > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > > FreeBMD http://www.freebmd.org.uk/ > > > ------------------------------- > To unsubscribe from the list, please send an email to FREEBMD-ADMINS- > request@rootsweb.com with the word 'unsubscribe' without the quotes in > the subject and the body of the message

Leonard As far as I can see the easiest, acceptable solution, is to change the Options - Do Not Validate _Page Numbers - when you TWYS on this one district. Cancel the Option after typing this one district and remember to select the Option Do Not Validate _Page Numbers when uploading the file. Please see the following extract from a similar problem I had:- On 28 May 2011 09:30, Barrie <freebmd@myarcher.net> wrote: > This has now been added to the Transcribers' Knowledge Base - > http://www.freebmd.org.uk/vol_faq.html#3o > > Note that the option is Do Not Validate _Page Numbers_ and it also > needs to be selected to do the upload to FreeBMD. > > Barrie > > On 19:59, Jeff Coleman wrote: > > <div class="moz-text-flowed" style="font-family: -moz-fixed">Keith > > > > This issue was discussed on the FreeBMD-syndicates list yesterday > > and today. > > > >> From June quarter 1974 all volume numbers became purely numeric - > >> 21 or 32 > > instead on 1a and 10b as examples. > > > > In WinBMD version 6 you can use 'Do not validate districts' in the > > Option menu on a temporary basis to allow you to enter > > > > Plymouth,21 M'78 > > > > Remember to remove the tick from 'Do not validate districts' after use. > > > > Jeff Alan -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of L&CE Mackrill Sent: 17 March 2012 11:59 To: LIST FreeBMD Post Subject: 1956B1-D-0302 The above scan has a handwritten entry DEAN, David, WHITE, Sandwell,33, M'75 WinBMD won't accept the district Sandwell,33 Suggestions please, Leonard FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://www.freebmd.org.uk/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

LATE ENTRIES When entering late entry page numbers we are told to put a #THEORY line after the entry, no problem there the warning message goes away. Yet when you have a late entry with a letter suffix the warning does not go away. E.g. See D/61a Have I missed something? Help appreciated. Keith

It will be picked up by the district liaison team and sorted out. Problems don't exist at FreeBMD. We just Type What We See to give a TRUE record of the index, which we know contains errors. It is not our job to fix them

Since Sandwell Registration Districy didn't exist till 1974, I doubt if this will solve the problem ________________________________ From: Allan Raymond <allan_raymond@btinternet.com> To: "freebmd-admins@rootsweb.com" <freebmd-admins@rootsweb.com> Sent: Saturday, 17 March 2012, 21:12 Subject: Re: 1956B1-D-0302 A suggestion..   Upload the file to FreeBMD with a volume code for Sandwell which is accepted by WinBMD and then go into your File Management and change the volume code to 33.   Allan Raymond FreeBMD Coordinator of Syndicates       From: L&CE Mackrill <mambo_moggie1@bigpond.com> >To: LIST FreeBMD Post <FreeBMD-Admins@rootsweb.com> >Sent: Saturday, 17 March 2012, 11:58 >Subject: 1956B1-D-0302 > >The above scan has a handwritten entry DEAN, David, WHITE, Sandwell,33, M'75 > >WinBMD won't accept the district Sandwell,33 > >Suggestions please, >Leonard >FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins > >FreeBMD http://www.freebmd.org.uk/ > > >------------------------------- >To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message > > > FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://www.freebmd.org.uk/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

The above scan has a handwritten entry DEAN, David, WHITE, Sandwell,33, M'75 WinBMD won't accept the district Sandwell,33 Suggestions please, Leonard

A suggestion..   Upload the file to FreeBMD with a volume code for Sandwell which is accepted by WinBMD and then go into your File Management and change the volume code to 33.   Allan Raymond FreeBMD Coordinator of Syndicates       From: L&CE Mackrill <mambo_moggie1@bigpond.com> >To: LIST FreeBMD Post <FreeBMD-Admins@rootsweb.com> >Sent: Saturday, 17 March 2012, 11:58 >Subject: 1956B1-D-0302 > >The above scan has a handwritten entry DEAN, David, WHITE, Sandwell,33, M'75 > >WinBMD won't accept the district Sandwell,33 > >Suggestions please, >Leonard >FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins > >FreeBMD http://www.freebmd.org.uk/ > > >------------------------------- >To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message > > >

Thanks to all who responded to my query. >From the comments in particular of Barrie and Allan it is quite clear as to the manner of transcription where alternate names are involved - we do it as defined. As Barrie says, "item 6u is very specific". Evan S ----- Original Message ----- From: "Barrie" <freebmd@myarcher.net> To: <freebmd-admins@rootsweb.com> Sent: Thursday, March 15, 2012 6:14 PM Subject: Re: RE: Re: alternate names > Brian, > > No, I have not suggested that. I was responding to a comment that the > wording > should be defined and it is. > > Barrie > > On 19:59, Brian Smart wrote: >> Hello Barrie, >> There must be hundreds of files where for example 'spouse' is quoted >> rather >> than 'Spouse name'. Are you suggesting that all of these files should be >> corrected as well? >> Regards >> >> Brian Smart >> >> >> -----Original Message----- >> From: freebmd-admins-bounces@rootsweb.com >> [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Barrie >> Sent: 13 March 2012 08:19 >> To: freebmd-admins@rootsweb.com >> Subject: Re: Re: alternate names >> >> A comment has been added to item 6u >> <http://www.freebmd.org.uk/vol_faq.html#6u> >> in the Transcribers' Knowledge Base to clarify that there is no space, >> although, since it is unambiguous what is meant, the system will accept a >> space (because of usage). >> >> Item 6u is very specific about the names that should be used, including >> "mother's name" and "spouse name". >> >> Barrie >> >> On 19:59, Evan Smith wrote: >>> At # 6u you could be forgiven for thinking there is a space between >>> #COMMENT and (2) or #COMMENT and (3). (though there is clearly no >>> space in Allan's Tip of the Day.) Further, some of the comment on this >>> matter varies in that some use the term "name" and others "surname". >>> Also, when we refer to mother we follow it with an 's but when we >>> refer to spouse we don't. This may seem nit-picking, but if uniformity >>> is important enough to the system that we are advised not to leave a >>> space between #COMMENT and (2) - or (3) as the case may be - may we >>> have these points cleared up. >>> >>> Evan S. >>> >>> >>> >>> >>> ----- Original Message ----- From: "Allan Raymond" >>> <allan_raymond@btinternet.com> >>> To: <freebmd-admins@rootsweb.com> >>> Sent: Tuesday, March 13, 2012 6:28 AM >>> Subject: Re: alternate names >>> >>> >>>> Nice to hear you are indicating in your transcriptions the entries >>>> have alternative names where appropriate. >>>> >>>> However it is far better if everyone for consistency adopted a >>>> standard approach to dealing with alternative names rather than >>>> inventing their own format >>>> >>>> Hence why we introduced the rule to transcribe alternative names in >>>> the standard format: many years ago. >>>> >>>> #COMMENT(2) entry reads <alternative> for <field> >>>> >>>> So an entry in scan >>>> http://images.freebmd.org.uk/GUS/1961/Births/March/ANC-05/G-O/1961B1- >>>> G-0015.jpg >>>> such as >>>> >>>> GENTLES,Sheena K. E.,GENTLES or LOGAN,Lambeth,5c,2160 >>>> >>>> should be transcribed as: >>>> >>>> GENTLES,Sheena K. E.,GENTLES,Lambeth,5c,2160 >>>> #COMMENT(2) entry reads GENTLES or LOGAN for mother's name >>>> GENTLES,Sheena K. E.,LOGAN,Lambeth,5c,2160 >>>> >>>> This spells out exactly the fact the index shows GENTLES or LOGAN for >>>> the mother's name. >>>> >>>> Allan Raymond >>>> >>>> ----- Original Message ----- From: Mike Parker >>>> To: FreeBMD-Admins@rootsweb.com >>>> Sent: Monday, March 12, 2012 7:30 PM >>>> Subject: alternate names >>>> >>>> >>>> Hi and i put after the comment(2) wife named as Smith or >>>> Jones.....or mother named as brown or White... This seems to work >>>> ok. Is that not simpler???cheers Mike Parker FreeBMD-Admins mailing >>>> list - archive http://archiver.rootsweb.com/th/index/freebmd-admins >>>> >>>> FreeBMD http://www.freebmd.org.uk/ >>>> >>>> >>>> ------------------------------- >>>> To unsubscribe from the list, please send an email to >>>> FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' >>>> without the quotes in the subject and the body of the message >>> >> >> --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner-- >> FreeBMD-Admins mailing list - archive >> http://archiver.rootsweb.com/th/index/freebmd-admins >> >> FreeBMD http://www.freebmd.org.uk/ >> >> >> ------------------------------- >> To unsubscribe from the list, please send an email to >> FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without >> the >> quotes in the subject and the body of the message >> >> > > --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner-- > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > > FreeBMD http://www.freebmd.org.uk/ > > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message

Kevin is best placed to answer queries regarding any specific correction request but on the general question there is no problem per se in the uploading of entries as a result of a correction requests. It really is only down to how fast the transcriber or their coordinator can amend the file containing the entry which was the subject of the correction request. Follow up requests are sent by Kevin to the transcriber or their coordinator if the corrections have not been completed within a certain period of time. This assumes the transcriber or coordinator is willing or still active to deal with the correction request, otherwise alternative arrangements have to be implemented by Kevin to upload any corrected entries. Obviously if your correction requests have not been uploaded to FreeBMD then Kevin wont be in a position to send you the update report email. Also any correction requests which have been uploaded are not visible on FreeBMD until after the following monthly database update. If you have details of the corrections which you sent to FreeBMD you can carry out a search of our database to see if the correction request has been implemented? If you have a follow up to my response please email me details off list. Thanks Allan Raymond FreeBMD Coordinator of Syndicates ----- Original Message ----- From: Carol Coleman To: FreeBMD-Admins@rootsweb.com Sent: Friday, March 16, 2012 9:18 AM Subject: Corrections Hi all (particurlarly Kevin Howells) Has there been a hold up with uploading Free BMD corrections? As I help people doing look ups on a few websites I often have occasion to submit corrections. Usually I get an email when they have been updated,but have heard nothing for the past two months. Regards Carol FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://www.freebmd.org.uk/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Hi all (particurlarly Kevin Howells) Has there been a hold up with uploading Free BMD corrections? As I help people doing look ups on a few websites I often have occasion to submit corrections. Usually I get an email when they have been updated,but have heard nothing for the past two months. Regards Carol

Can anyone help please ? I seem to have misplaced my warnings beep. I have no problems with sound on any other functions which normally have sound. Bleep is ticked in the Options dropdown list. I must have accidentally toggled something off which has disabled the audible warning but I have no idea where to look for a solution. Thanks in anticipation Selwyn

Brian, No, I have not suggested that. I was responding to a comment that the wording should be defined and it is. Barrie On 19:59, Brian Smart wrote: > Hello Barrie, > There must be hundreds of files where for example 'spouse' is quoted rather > than 'Spouse name'. Are you suggesting that all of these files should be > corrected as well? > Regards > > Brian Smart > > > -----Original Message----- > From: freebmd-admins-bounces@rootsweb.com > [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Barrie > Sent: 13 March 2012 08:19 > To: freebmd-admins@rootsweb.com > Subject: Re: Re: alternate names > > A comment has been added to item 6u > <http://www.freebmd.org.uk/vol_faq.html#6u> > in the Transcribers' Knowledge Base to clarify that there is no space, > although, since it is unambiguous what is meant, the system will accept a > space (because of usage). > > Item 6u is very specific about the names that should be used, including > "mother's name" and "spouse name". > > Barrie > > On 19:59, Evan Smith wrote: >> At # 6u you could be forgiven for thinking there is a space between >> #COMMENT and (2) or #COMMENT and (3). (though there is clearly no >> space in Allan's Tip of the Day.) Further, some of the comment on this >> matter varies in that some use the term "name" and others "surname". >> Also, when we refer to mother we follow it with an 's but when we >> refer to spouse we don't. This may seem nit-picking, but if uniformity >> is important enough to the system that we are advised not to leave a >> space between #COMMENT and (2) - or (3) as the case may be - may we >> have these points cleared up. >> >> Evan S. >> >> >> >> >> ----- Original Message ----- From: "Allan Raymond" >> <allan_raymond@btinternet.com> >> To: <freebmd-admins@rootsweb.com> >> Sent: Tuesday, March 13, 2012 6:28 AM >> Subject: Re: alternate names >> >> >>> Nice to hear you are indicating in your transcriptions the entries >>> have alternative names where appropriate. >>> >>> However it is far better if everyone for consistency adopted a >>> standard approach to dealing with alternative names rather than >>> inventing their own format >>> >>> Hence why we introduced the rule to transcribe alternative names in >>> the standard format: many years ago. >>> >>> #COMMENT(2) entry reads <alternative> for <field> >>> >>> So an entry in scan >>> http://images.freebmd.org.uk/GUS/1961/Births/March/ANC-05/G-O/1961B1- >>> G-0015.jpg >>> such as >>> >>> GENTLES,Sheena K. E.,GENTLES or LOGAN,Lambeth,5c,2160 >>> >>> should be transcribed as: >>> >>> GENTLES,Sheena K. E.,GENTLES,Lambeth,5c,2160 >>> #COMMENT(2) entry reads GENTLES or LOGAN for mother's name >>> GENTLES,Sheena K. E.,LOGAN,Lambeth,5c,2160 >>> >>> This spells out exactly the fact the index shows GENTLES or LOGAN for >>> the mother's name. >>> >>> Allan Raymond >>> >>> ----- Original Message ----- From: Mike Parker >>> To: FreeBMD-Admins@rootsweb.com >>> Sent: Monday, March 12, 2012 7:30 PM >>> Subject: alternate names >>> >>> >>> Hi and i put after the comment(2) wife named as Smith or >>> Jones.....or mother named as brown or White... This seems to work >>> ok. Is that not simpler???cheers Mike Parker FreeBMD-Admins mailing >>> list - archive http://archiver.rootsweb.com/th/index/freebmd-admins >>> >>> FreeBMD http://www.freebmd.org.uk/ >>> >>> >>> ------------------------------- >>> To unsubscribe from the list, please send an email to >>> FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' >>> without the quotes in the subject and the body of the message >> > > --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner-- > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > > FreeBMD http://www.freebmd.org.uk/ > > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the > quotes in the subject and the body of the message > > --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner--

Hello Barrie, There must be hundreds of files where for example 'spouse' is quoted rather than 'Spouse name'. Are you suggesting that all of these files should be corrected as well? Regards Brian Smart -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Barrie Sent: 13 March 2012 08:19 To: freebmd-admins@rootsweb.com Subject: Re: Re: alternate names A comment has been added to item 6u <http://www.freebmd.org.uk/vol_faq.html#6u> in the Transcribers' Knowledge Base to clarify that there is no space, although, since it is unambiguous what is meant, the system will accept a space (because of usage). Item 6u is very specific about the names that should be used, including "mother's name" and "spouse name". Barrie On 19:59, Evan Smith wrote: > At # 6u you could be forgiven for thinking there is a space between > #COMMENT and (2) or #COMMENT and (3). (though there is clearly no > space in Allan's Tip of the Day.) Further, some of the comment on this > matter varies in that some use the term "name" and others "surname". > Also, when we refer to mother we follow it with an 's but when we > refer to spouse we don't. This may seem nit-picking, but if uniformity > is important enough to the system that we are advised not to leave a > space between #COMMENT and (2) - or (3) as the case may be - may we > have these points cleared up. > > Evan S. > > > > > ----- Original Message ----- From: "Allan Raymond" > <allan_raymond@btinternet.com> > To: <freebmd-admins@rootsweb.com> > Sent: Tuesday, March 13, 2012 6:28 AM > Subject: Re: alternate names > > >> Nice to hear you are indicating in your transcriptions the entries >> have alternative names where appropriate. >> >> However it is far better if everyone for consistency adopted a >> standard approach to dealing with alternative names rather than >> inventing their own format >> >> Hence why we introduced the rule to transcribe alternative names in >> the standard format: many years ago. >> >> #COMMENT(2) entry reads <alternative> for <field> >> >> So an entry in scan >> http://images.freebmd.org.uk/GUS/1961/Births/March/ANC-05/G-O/1961B1- >> G-0015.jpg >> such as >> >> GENTLES,Sheena K. E.,GENTLES or LOGAN,Lambeth,5c,2160 >> >> should be transcribed as: >> >> GENTLES,Sheena K. E.,GENTLES,Lambeth,5c,2160 >> #COMMENT(2) entry reads GENTLES or LOGAN for mother's name >> GENTLES,Sheena K. E.,LOGAN,Lambeth,5c,2160 >> >> This spells out exactly the fact the index shows GENTLES or LOGAN for >> the mother's name. >> >> Allan Raymond >> >> ----- Original Message ----- From: Mike Parker >> To: FreeBMD-Admins@rootsweb.com >> Sent: Monday, March 12, 2012 7:30 PM >> Subject: alternate names >> >> >> Hi and i put after the comment(2) wife named as Smith or >> Jones.....or mother named as brown or White... This seems to work >> ok. Is that not simpler???cheers Mike Parker FreeBMD-Admins mailing >> list - archive http://archiver.rootsweb.com/th/index/freebmd-admins >> >> FreeBMD http://www.freebmd.org.uk/ >> >> >> ------------------------------- >> To unsubscribe from the list, please send an email to >> FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' >> without the quotes in the subject and the body of the message > > --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner-- FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://www.freebmd.org.uk/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Many thanks to Allan, Jeff, Barrie and anyone else who helps with the same or similar information. I did realise the answer would be simple! Peter

Peter You will find an icon at the top right of the Transcribers' Page http://www.freebmd.org.uk/vindex.shtml with 'Explore FreeBMD' on it. Clicking on this icon (which also appears on some other FreeBMD web pages) takes you to http://www.freebmd.org.uk/cgi/Explore.pl This page allows you to put in a key word or phrase and look for any occurrences in TKB or elsewhere on the FreeBMD web site. Most TKB items about how to deal with oddities that show up on pages for transcribing are in section 6 of TKB. In many web browsers you can use CTRL-F to create a search box to find occurrences of a particular word on a large web page. For example using CTRL-F and looking for 'alternative' on the TKB page http://www.freebmd.org.uk/vol_faq.html shows up 10 occurrences and takes you straight to TKB 6(u) and 6(am) Jeff ----- Original Message ----- From: "Peter Fitch" <peter@pfitch167.plus.com> To: <FreeBMD-Admins@rootsweb.com> Sent: Tuesday, March 13, 2012 9:46 PM Subject: TKB Index > Hello, > > I apologise for asking what I have probably been told already. > > Would you please remind me whether there is an index to the subjects > covered by the TKB, and where it is to be found. It could take a long > while to find a particular item in the absence of such a list. > > Peter, Yorkshire Volunteers > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > > FreeBMD http://www.freebmd.org.uk/ > > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message

The start of the Transcribers' Knowledge Base (TKB) <http://www.freebmd.org.uk/vol_faq.html> contains an index to the items in it. But don't forget you can search (or Explore as it is called to avoid confusion with searching the database) the FreeBMD website by clicking on the Explore graphic at the bottom of each page. Barrie On 19:59, Peter Fitch wrote: > Hello, > > I apologise for asking what I have probably been told already. > > Would you please remind me whether there is an index to the subjects covered by the TKB, and where it is to be found. It could take a long while to find a particular item in the absence of such a list. > > Peter, Yorkshire Volunteers --Certified Virus Free by 4SecureMail.com ICSA-Certified Scanner--

There's an index at the start of the TKB.   In addition on most of the FreeBMD pages there's a block at the top or bottom of the page titled "Explore" which is superimposed on top of a red FreeBMD logo. If you click on that block it will take you a search page where you can search all the documents on FreeBMD by entering your search criteria.   Allan Raymond     From: Peter Fitch <peter@pfitch167.plus.com> >To: FreeBMD-Admins@rootsweb.com >Sent: Tuesday, 13 March 2012, 21:46 >Subject: TKB Index > >Hello, > >I apologise for asking what I have probably been told already. > >Would you please remind me whether there is an index to the subjects covered by the TKB, and where it is to be found. It could take a long while to find a particular item in the absence of such a list. > >Peter, Yorkshire Volunteers >FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins > >FreeBMD http://www.freebmd.org.uk/ > > >------------------------------- >To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message > > >

Hello, I apologise for asking what I have probably been told already. Would you please remind me whether there is an index to the subjects covered by the TKB, and where it is to be found. It could take a long while to find a particular item in the absence of such a list. Peter, Yorkshire Volunteers

Ted   Ah! that is why I couldn't find the information on any of the FreeBMD Web Pages. I can't believe it is over 8 years since I set up your Syndicate.   Speaking personally if we can get everyone to speak from the same hymn sheet then there is less chance of something going awry. In other words I would much prefer if the instructions issued by Coordinators to their volunteers were consistent with those on the FreeBMD site.   I do appreciate the other problem you mention about the page number format. I'm sure the "clerks" who prepared the index from which we are transcribing didn't all work from the same hymn sheet which means we have to keep coming up with suitable suggestions on how best to deal with the problems caused by these "clerks".   Allan Raymond From: Ted Southcombe <ted@southcombe1.freeserve.co.uk> >To: freebmd-admins@rootsweb.com >Sent: Tuesday, 13 March 2012, 20:02 >Subject: Re: Re:alternate names > >Hullo Allan and all, > >Hazel's information comes from the Transcribers' Notes I have been issuing >to members of my syndicate since well before 2007, so the inconsistency, if >one there be, rests with me.  I have modified my notes on a regular basis to >try to keep up with the latest thinking and advice on many aspects of >transcribing for FreeBMD but saw no need up to now to change this particular >wording which seems perfectly adequate and clear.  Previous responses have >suggested that precise consistency was not necessary.  If you believe that >it is indeed incorrect then I will of course reissue my notes with whatever >wording is required. > >The current page number queries are another example of the minefields which >can arise and which featured on this list a while ago.  Every time I issue >guidance on page number formats it seems that another irregular version of >supplementary or referred entries appears which breaks previous guidance. > >Ted Southcombe > >-----Original Message----- >From: Allan Raymond >Sent: Tuesday, March 13, 2012 7:22 PM >To: freebmd-admins@rootsweb.com >Subject: Re:alternate names > >Hazel > >To help identify and remove any inconsistencies in our instructions > >Where exactly did you see the instructions to transcribe Mother's name was >given as Smith or Jones, you mention *under transcribing, section 13, >comment and theory?. Can you please supply the link for  section 13, comment >and theory? > >I should perhaps mention the instructions in >http://www.freebmd.org.uk/vol_faq.html#6u which mentions #COMMENT(2) entry >reads <alternative> for <field> has been in place since at least mid 2007 >possibly before you started transcribing for FreeBMD. > >Thanks > >Allan Raymond > >  ----- Original Message ----- >  From: Hazel Kingston >  To: freebmd-admins@rootsweb.com >  Sent: Tuesday, March 13, 2012 7:36 AM >  Subject: Re: FREEBMD-ADMINS Digest, Vol 7, Issue 15 > > >  When I started doing transcriptions the wording to follow* was as per this >  example:- > >  #COMMENT(2)Mother's name was given as Smith or Jones.  (Similarly for >  spouse name and page number altrnatives) > >  Just slightly different but what I always follow. > >  *under transcribing, section 13, comment and theory > > > >  On Tue, Mar 13, 2012 at 7:00 AM, ><freebmd-admins-request@rootsweb.com>wrote: > >  > >  > Mail for the mailing list should be sent to >  >  FreeBMD-Admins@rootsweb.com >  > >  > The website for the mailing list is >  > http://www.freebmd.org.uk >  > It contains all the information about the project and its current >status. >  > Archives  http://archiver.rootsweb.com/th/index/freebmd-admins >  > >  > Today's Topics: >  > >  >  1. alternate names (Mike Parker) >  >  2. Re: alternate names (Allan Raymond) >  >  3. Re: alternate names (Evan Smith) >  > >  > >  > ---------- Forwarded message ---------- >  > From: Mike Parker <3185mike@gmail.com> >  > To: FreeBMD-Admins@rootsweb.com >  > Cc: >  > Date: Mon, 12 Mar 2012 19:30:42 +0000 >  > Subject: alternate names >  > Hi and i put after the comment(2) wife named as Smith or Jones.....or >  > mother named as brown or White... This seems to work ok. Is that not >  > simpler???cheers Mike Parker >  > >  > >  > >  > ---------- Forwarded message ---------- >  > From: "Allan Raymond" <allan_raymond@btinternet.com> >  > To: <freebmd-admins@rootsweb.com> >  > Cc: >  > Date: Mon, 12 Mar 2012 20:28:12 -0000 >  > Subject: Re: alternate names >  > Nice to hear you are indicating in your transcriptions the entries have >  > alternative names where appropriate. >  > >  > However it is far better if everyone for consistency adopted a standard >  > approach to dealing with alternative names rather than inventing their >own >  > format >  > >  > Hence why we introduced the rule to transcribe alternative names in the >  > standard format: many years ago. >  > >  > #COMMENT(2) entry reads <alternative> for <field> >  > >  > So an entry in scan >  > >http://images.freebmd.org.uk/GUS/1961/Births/March/ANC-05/G-O/1961B1-G-0015.jpgsuch >as >  > >  > GENTLES,Sheena K. E.,GENTLES or LOGAN,Lambeth,5c,2160 >  > >  > should be transcribed as: >  > >  > GENTLES,Sheena K. E.,GENTLES,Lambeth,5c,2160 >  > #COMMENT(2) entry reads GENTLES or LOGAN for mother's name >  > GENTLES,Sheena K. E.,LOGAN,Lambeth,5c,2160 >  > >  > This spells out exactly the fact the index shows GENTLES or LOGAN for >the >  > mother's name. >  > >  > Allan Raymond >FreeBMD-Admins mailing list - archive >http://archiver.rootsweb.com/th/index/freebmd-admins > >FreeBMD http://www.freebmd.org.uk/ > > >------------------------------- >To unsubscribe from the list, please send an email to >FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the >quotes in the subject and the body of the message > >FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins > >FreeBMD http://www.freebmd.org.uk/ > > >------------------------------- >To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message > > > 

Hullo Allan and all, Hazel's information comes from the Transcribers' Notes I have been issuing to members of my syndicate since well before 2007, so the inconsistency, if one there be, rests with me. I have modified my notes on a regular basis to try to keep up with the latest thinking and advice on many aspects of transcribing for FreeBMD but saw no need up to now to change this particular wording which seems perfectly adequate and clear. Previous responses have suggested that precise consistency was not necessary. If you believe that it is indeed incorrect then I will of course reissue my notes with whatever wording is required. The current page number queries are another example of the minefields which can arise and which featured on this list a while ago. Every time I issue guidance on page number formats it seems that another irregular version of supplementary or referred entries appears which breaks previous guidance. Ted Southcombe -----Original Message----- From: Allan Raymond Sent: Tuesday, March 13, 2012 7:22 PM To: freebmd-admins@rootsweb.com Subject: Re:alternate names Hazel To help identify and remove any inconsistencies in our instructions Where exactly did you see the instructions to transcribe Mother's name was given as Smith or Jones, you mention *under transcribing, section 13, comment and theory?. Can you please supply the link for section 13, comment and theory? I should perhaps mention the instructions in http://www.freebmd.org.uk/vol_faq.html#6u which mentions #COMMENT(2) entry reads <alternative> for <field> has been in place since at least mid 2007 possibly before you started transcribing for FreeBMD. Thanks Allan Raymond ----- Original Message ----- From: Hazel Kingston To: freebmd-admins@rootsweb.com Sent: Tuesday, March 13, 2012 7:36 AM Subject: Re: FREEBMD-ADMINS Digest, Vol 7, Issue 15 When I started doing transcriptions the wording to follow* was as per this example:- #COMMENT(2)Mother's name was given as Smith or Jones. (Similarly for spouse name and page number altrnatives) Just slightly different but what I always follow. *under transcribing, section 13, comment and theory On Tue, Mar 13, 2012 at 7:00 AM, <freebmd-admins-request@rootsweb.com>wrote: > > Mail for the mailing list should be sent to > FreeBMD-Admins@rootsweb.com > > The website for the mailing list is > http://www.freebmd.org.uk > It contains all the information about the project and its current status. > Archives http://archiver.rootsweb.com/th/index/freebmd-admins > > Today's Topics: > > 1. alternate names (Mike Parker) > 2. Re: alternate names (Allan Raymond) > 3. Re: alternate names (Evan Smith) > > > ---------- Forwarded message ---------- > From: Mike Parker <3185mike@gmail.com> > To: FreeBMD-Admins@rootsweb.com > Cc: > Date: Mon, 12 Mar 2012 19:30:42 +0000 > Subject: alternate names > Hi and i put after the comment(2) wife named as Smith or Jones.....or > mother named as brown or White... This seems to work ok. Is that not > simpler???cheers Mike Parker > > > > ---------- Forwarded message ---------- > From: "Allan Raymond" <allan_raymond@btinternet.com> > To: <freebmd-admins@rootsweb.com> > Cc: > Date: Mon, 12 Mar 2012 20:28:12 -0000 > Subject: Re: alternate names > Nice to hear you are indicating in your transcriptions the entries have > alternative names where appropriate. > > However it is far better if everyone for consistency adopted a standard > approach to dealing with alternative names rather than inventing their own > format > > Hence why we introduced the rule to transcribe alternative names in the > standard format: many years ago. > > #COMMENT(2) entry reads <alternative> for <field> > > So an entry in scan > http://images.freebmd.org.uk/GUS/1961/Births/March/ANC-05/G-O/1961B1-G-0015.jpgsuch as > > GENTLES,Sheena K. E.,GENTLES or LOGAN,Lambeth,5c,2160 > > should be transcribed as: > > GENTLES,Sheena K. E.,GENTLES,Lambeth,5c,2160 > #COMMENT(2) entry reads GENTLES or LOGAN for mother's name > GENTLES,Sheena K. E.,LOGAN,Lambeth,5c,2160 > > This spells out exactly the fact the index shows GENTLES or LOGAN for the > mother's name. > > Allan Raymond FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://www.freebmd.org.uk/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message