Hello Allan, The actual email has gone from my system but the reply I send to Kevin had a reference of 2011-05-2460 on the Subject line. Do I understand from your recent newsletter to coordinators that you are still requiring volunteers for 'catch-up' purposes. Regards, Roy

Hi Roy, I suggest you follow the advice in the paragraph near the bottom of the correction email i.e.: None of the above should be taken to indicate a deviation from the Type What You See (TWYS) rule. You should only make the requested change(s) if, after viewing your source in the light of the correction, you can agree that the correct entry is as suggested by the correction submitter. So if you don't agree with the suggested correction, you don't have to make it. In this case I certainly agree with you - if the scan shows a capital in the volume then that's how it should be transcribed. Cheers, Mike On 30 June 2011 08:08, <RoyHDavies@aol.com> wrote: > In the many handwritten entries at the bottom of scans the volume > indicator frequently has its letter shown as a capital, e.g., > 9B or 9C instead of its allocated 9b or 9c. > Having always transcribed what is 'law' i.e., TWYS, I was slightly miffed > to get a correction to replace a capital letter with a lower case one. > What do we do please? > > Roy > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message >

what I do is turn off "validate district" in Options, enter the capital volume letter and it is accepted. Remember to turn validate district on again afterwards. Anne

Hi Mike, Thanks for the firm backing. Roy

In the many handwritten entries at the bottom of scans the volume indicator frequently has its letter shown as a capital, e.g., 9B or 9C instead of its allocated 9b or 9c. Having always transcribed what is 'law' i.e., TWYS, I was slightly miffed to get a correction to replace a capital letter with a lower case one. What do we do please? Roy

Hi Graham and Bob, I've also got a FindMyPast subscription and looked for these pages. FindMyPast has three extra pages covering: HARROWELL, Francis - HART, Hannah HART, Hannah - HART, Ruth HART, Sarah - HARTLEY, Isabella Agnes These three pages look different to the surrounding ones and look as if they may be a later addition. The third one is a duplicate of a normal page and covers the same names as our 1839D3-A-M-0830 images. Each of the three extra pages has a handwritten note up the righthand side saying "Death 1839 Sept Hart A-Z". Hope that helps, Mike On 29 June 2011 00:11, Bob Phillips <robert.ph@ntlworld.com> wrote: > Hello Graham > Thank you for finding about the missing pages. I admit I looked for > missing images in that section but couldn't work out where the missing pages > were. I have searched our scans and we don't have them. Can you confirm > that Find My Past have the images as it is difficult for me to tell they > have them from my limited access. > cheers > Bob Phillips > ----- Original Message ----- > From: Graham Bratcher > To: FreeBMD-Admins@rootsweb.com > Sent: Tuesday, June 28, 2011 6:57 PM > Subject: Re Missing Pages > > > I am a member of the Richard Oliver syndicate and am doing the second > keying > of 3Q 1839 deaths from a set of rescanned pages and have come across the > following. > > > > Page 1839-D3-A-M-0829 finished with Harrott Joseph. The next page > 1839-D3-A-M-0830 started with Hart Sarah which seemed a bit of a jump to > me. > This latest batch we are working with are rescans (ANC series) so I check > the originals (UKD series) and they were the same. I also did a search on > Hart for 1839 and found a much reduced set of results for our 3Q compared > with the rest of the year. Finally I looked on the 'Find My Past' web site > and found that we were in fact two pages short. Could a check be made to > see > if we have them tucked away in some distant corner or whether in fact we > just don't have them. > > > > Kind regards, > > > > Graham > > > > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message >

Hello Graham Thank you for finding about the missing pages. I admit I looked for missing images in that section but couldn't work out where the missing pages were. I have searched our scans and we don't have them. Can you confirm that Find My Past have the images as it is difficult for me to tell they have them from my limited access. cheers Bob Phillips ----- Original Message ----- From: Graham Bratcher To: FreeBMD-Admins@rootsweb.com Sent: Tuesday, June 28, 2011 6:57 PM Subject: Re Missing Pages I am a member of the Richard Oliver syndicate and am doing the second keying of 3Q 1839 deaths from a set of rescanned pages and have come across the following. Page 1839-D3-A-M-0829 finished with Harrott Joseph. The next page 1839-D3-A-M-0830 started with Hart Sarah which seemed a bit of a jump to me. This latest batch we are working with are rescans (ANC series) so I check the originals (UKD series) and they were the same. I also did a search on Hart for 1839 and found a much reduced set of results for our 3Q compared with the rest of the year. Finally I looked on the 'Find My Past' web site and found that we were in fact two pages short. Could a check be made to see if we have them tucked away in some distant corner or whether in fact we just don't have them. Kind regards, Graham FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

I am a member of the Richard Oliver syndicate and am doing the second keying of 3Q 1839 deaths from a set of rescanned pages and have come across the following. Page 1839-D3-A-M-0829 finished with Harrott Joseph. The next page 1839-D3-A-M-0830 started with Hart Sarah which seemed a bit of a jump to me. This latest batch we are working with are rescans (ANC series) so I check the originals (UKD series) and they were the same. I also did a search on Hart for 1839 and found a much reduced set of results for our 3Q compared with the rest of the year. Finally I looked on the 'Find My Past' web site and found that we were in fact two pages short. Could a check be made to see if we have them tucked away in some distant corner or whether in fact we just don't have them. Kind regards, Graham

This is the index for "Tip of the Day" series which I first started to send out on the Admin list in 2006 to help volunteers both new and old alike in transcribing for FreeBMD. There has been a lull in distribution of the "Tip of the Day" for the last two or so years until it was decided recently to resurrect them, hence the updated Tip of the Day (No. 6) sent out in early June 2011. Tip of the Day (No. 1) - Type what you see (TWYS) at: http://archiver.rootsweb.ancestry.com/th/read/freebmd-admins/2007-01/1169419669 Tip of the Day (No. 2) - Visual Inspection of Files and Consistent File Names at: http://archiver.rootsweb.ancestry.com/th/read/freebmd-admins/2006-08/1155985459 Tip of the Day (No. 3) - Suggestions on How to Deal With Problems Involving FreeBMD Activities at: http://archiver.rootsweb.ancestry.com/th/read/freebmd-admins/2007-08/1186262465 Tip of the Day (No. 4) - Suggestion for Improving Faint Scan Images at: http://archiver.rootsweb.ancestry.com/th/read/freebmd-admins/2008-09/1221663295 Tip of the Day (No. 5) - Checking Email Spam/Junk Filters for FreeBMD Items at: http://archiver.rootsweb.ancestry.com/th/read/freebmd-admins/2008-08/1220123712 Tip of the Day (No. 6) (last updated 06 June 2011) - Alternative Spouse Names in Marriage and Birth Records at: http://archiver.rootsweb.ancestry.com/th/read/freebmd-admins/2011-06/1307388675 Tip of the Day (No. 7) - Transcribing Correct Volume No for Smethwick District for 1932 September Quarter and later at: http://archiver.rootsweb.ancestry.com/th/read/freebmd-admins/2008-11/1227562656 Allan Raymond FreeBMD Coordinator of Syndicates

Further to Cliff's idea - are they using a laptop as the use of a 'Function' key with the 'Fx' key is normal on these. John -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Cliff Falconer Sent: Wednesday, 8 June 2011 2:16 PM To: freebmd-admins@rootsweb.com Subject: RE: Problem with Function keys in WinBMD under Windows 7 Many keyboards have a key you need to press to toggle the F keys on and off - I use W7x64 without problem. Regards, Cliff -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Susan Hawkins Sent: Wednesday, 8 June 2011 1:15 PM To: freebmd-admins@rootsweb.com Subject: Problem with Function keys in WinBMD under Windows 7 Hello I have 2 transcribers now who are having trouble getting the function keys to work under Windows 7. (eg F3 to save - F4 -special characters etc) There are no error messages displayed. It's just a case of nothing happens. I have asked them to uninstall and reinstall, but that made no difference. Any ideas or advice please Cheers Sue Coordinator of The Kent and Scotland Groups of volunteer transcribers working for FreeREG. See http://www.freereg.org.uk/ for details of the project. Coordinator of The Recordsmiths Syndicate of volunteer transcribers working for FreeBMD. See http://www.freebmd.org.uk/ for details of the project. FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Many keyboards have a key you need to press to toggle the F keys on and off - I use W7x64 without problem. Regards, Cliff -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Susan Hawkins Sent: Wednesday, 8 June 2011 1:15 PM To: freebmd-admins@rootsweb.com Subject: Problem with Function keys in WinBMD under Windows 7 Hello I have 2 transcribers now who are having trouble getting the function keys to work under Windows 7. (eg F3 to save - F4 -special characters etc) There are no error messages displayed. It's just a case of nothing happens. I have asked them to uninstall and reinstall, but that made no difference. Any ideas or advice please Cheers Sue Coordinator of The Kent and Scotland Groups of volunteer transcribers working for FreeREG. See http://www.freereg.org.uk/ for details of the project. Coordinator of The Recordsmiths Syndicate of volunteer transcribers working for FreeBMD. See http://www.freebmd.org.uk/ for details of the project. FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Hello I have 2 transcribers now who are having trouble getting the function keys to work under Windows 7. (eg F3 to save - F4 -special characters etc) There are no error messages displayed. It's just a case of nothing happens. I have asked them to uninstall and reinstall, but that made no difference. Any ideas or advice please Cheers Sue Coordinator of The Kent and Scotland Groups of volunteer transcribers working for FreeREG. See http://www.freereg.org.uk/ for details of the project. Coordinator of The Recordsmiths Syndicate of volunteer transcribers working for FreeBMD. See http://www.freebmd.org.uk/ for details of the project.

Sue, I am running Win7 64 bit and have no problems with either F3 or F4. I have not modified any installation options and the program options are the installation defaults. Although not a solution to the problem, at least they can be assured that it works in Win7 (64 bit, anyway). John -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Susan Hawkins Sent: Wednesday, 8 June 2011 1:15 PM To: freebmd-admins@rootsweb.com Subject: Problem with Function keys in WinBMD under Windows 7 Hello I have 2 transcribers now who are having trouble getting the function keys to work under Windows 7. (eg F3 to save - F4 -special characters etc) There are no error messages displayed. It's just a case of nothing happens. I have asked them to uninstall and reinstall, but that made no difference. Any ideas or advice please Cheers Sue Coordinator of The Kent and Scotland Groups of volunteer transcribers working for FreeREG. See http://www.freereg.org.uk/ for details of the project. Coordinator of The Recordsmiths Syndicate of volunteer transcribers working for FreeBMD. See http://www.freebmd.org.uk/ for details of the project. FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

When my function keys wouldn't work when I first got my new computer with Windows 7 I was told to make sure that the 'Flock' was on (next to F12). That solved the problem for me. Cheers Sue -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of John Trigge Sent: 08 June 2011 06:00 To: freebmd-admins@rootsweb.com Subject: RE: Problem with Function keys in WinBMD under Windows 7 Further to Cliff's idea - are they using a laptop as the use of a 'Function' key with the 'Fx' key is normal on these. John -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Cliff Falconer Sent: Wednesday, 8 June 2011 2:16 PM To: freebmd-admins@rootsweb.com Subject: RE: Problem with Function keys in WinBMD under Windows 7 Many keyboards have a key you need to press to toggle the F keys on and off - I use W7x64 without problem. Regards, Cliff -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com] On Behalf Of Susan Hawkins Sent: Wednesday, 8 June 2011 1:15 PM To: freebmd-admins@rootsweb.com Subject: Problem with Function keys in WinBMD under Windows 7 Hello I have 2 transcribers now who are having trouble getting the function keys to work under Windows 7. (eg F3 to save - F4 -special characters etc) There are no error messages displayed. It's just a case of nothing happens. I have asked them to uninstall and reinstall, but that made no difference. Any ideas or advice please Cheers Sue Coordinator of The Kent and Scotland Groups of volunteer transcribers working for FreeREG. See http://www.freereg.org.uk/ for details of the project. Coordinator of The Recordsmiths Syndicate of volunteer transcribers working for FreeBMD. See http://www.freebmd.org.uk/ for details of the project. FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

jeanette.scott@hotmail.co.uk Regards Thornaby Alert

jeanette.scott@hotmail.co.uk

Thanks, Allan, for your "comment". This is indeed a timely reminder of TKB 6u. A substantial minority are omitting to add the bracketted 2 - (2) - after COMMENT and using their own phrasing of the comment. A few do not add any COMMENT. TKB 6(al) is also not being followed in many instances. The example shows Frederick A.M. being transcribed as Frederick A. M. If there is no space in the index, no space should be in the transcription. Evan S ----- Original Message ----- From: "Allan Raymond" <allan_raymond@btinternet.com> To: <freebmd-admins@rootsweb.com> Sent: Tuesday, June 07, 2011 5:31 AM Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records > This is the sixth in a series of "Tip of the Day" to help volunteers who > are transcribing for the FreeBMD Project. > > This Tip of the Day has been updated to take into account feedback from > volunteers and is reissued for the benefit of our new volunteers plus > existing volunteers who may have missed it when last issued. > > Further feedback is welcomed. > > The Transcribers' Knowledge Base at: > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice > for dealing with alternative names in records. > > I've been carrying out ongoing checks of recent files uploaded by a number > of transcribers to see how they dealt with records containing alternative > names. In particular, where alternative spouse names are shown against a > marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u > in a number of instances was not being followed > > The correct way to transcribe a marriage entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > By a similar token the correct way to transcribe a birth entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > There should be no space between #COMMENT and (2) although to cater for > the large number of previous instances of a space being inserted it is now > allowed to include a space. > > For standardisation purposes there is no necessity to change the format of > the wording after the #COMMENT(2) shown above and in > http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process checks for the alternative spouse name checks and the > list of files identified as being suspect is listed in > http://www.freebmd.org.uk/SuspectFiles.html . > > It would be appreciated if transcribers in conjunction with their > Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to > see if any of their files are listed and where appropriate correct the > files by including the appropriate #COMMENT(2) line. A warning message > will be shown against any suspect files when viewed in File Management. > > As an aside > > A misplaced #COMMENT(2) line can have the wrong outcome. > > In the example below the #COMMENT(2) in the file is placed after the two > entries under consideration rather than between the two entries. > > Barbour,John H.,Stephenson,Skipton,9a,79 > Barbour,John H.,Mitchell,Skipton,9a,79 > #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. > Barbour > > The resultant effect from a search is to place a #COMMENT against one > related entry and one unrelated entry as shown below: > > Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > Allan Raymond > FreeBMD Co-coordinator of Syndicates > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message > > __________ Information from ESET NOD32 Antivirus, version of virus > signature database 6185 (20110606) __________ > > The message was checked by ESET NOD32 Antivirus. > > http://www.eset.com > > > __________ Information from ESET NOD32 Antivirus, version of virus signature database 6185 (20110606) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com __________ Information from ESET NOD32 Antivirus, version of virus signature database 6185 (20110606) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com __________ Information from ESET NOD32 Antivirus, version of virus signature database 6185 (20110606) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com

----- Original Message ----- From: "Allan Raymond" <allan_raymond@btinternet.com> To: <freebmd-admins@rootsweb.com> Sent: Tuesday, June 07, 2011 5:31 AM Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records > This is the sixth in a series of "Tip of the Day" to help volunteers who > are transcribing for the FreeBMD Project. > > This Tip of the Day has been updated to take into account feedback from > volunteers and is reissued for the benefit of our new volunteers plus > existing volunteers who may have missed it when last issued. > > Further feedback is welcomed. > > The Transcribers' Knowledge Base at: > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice > for dealing with alternative names in records. > > I've been carrying out ongoing checks of recent files uploaded by a number > of transcribers to see how they dealt with records containing alternative > names. In particular, where alternative spouse names are shown against a > marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u > in a number of instances was not being followed > > The correct way to transcribe a marriage entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > By a similar token the correct way to transcribe a birth entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > There should be no space between #COMMENT and (2) although to cater for > the large number of previous instances of a space being inserted it is now > allowed to include a space. > > For standardisation purposes there is no necessity to change the format of > the wording after the #COMMENT(2) shown above and in > http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process checks for the alternative spouse name checks and the > list of files identified as being suspect is listed in > http://www.freebmd.org.uk/SuspectFiles.html . > > It would be appreciated if transcribers in conjunction with their > Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to > see if any of their files are listed and where appropriate correct the > files by including the appropriate #COMMENT(2) line. A warning message > will be shown against any suspect files when viewed in File Management. > > As an aside > > A misplaced #COMMENT(2) line can have the wrong outcome. > > In the example below the #COMMENT(2) in the file is placed after the two > entries under consideration rather than between the two entries. > > Barbour,John H.,Stephenson,Skipton,9a,79 > Barbour,John H.,Mitchell,Skipton,9a,79 > #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. > Barbour > > The resultant effect from a search is to place a #COMMENT against one > related entry and one unrelated entry as shown below: > > Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > Allan Raymond > FreeBMD Co-coordinator of Syndicates > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message > > __________ Information from ESET NOD32 Antivirus, version of virus > signature database 6185 (20110606) __________ > > The message was checked by ESET NOD32 Antivirus. > > http://www.eset.com > > > __________ Information from ESET NOD32 Antivirus, version of virus signature database 6185 (20110606) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com

Many thanks ----- Original Message ----- From: "Allan Raymond" <allan_raymond@btinternet.com> To: <freebmd-admins@rootsweb.com> Sent: Tuesday, June 07, 2011 10:28 AM Subject: Re: Tip of the Day (No. 6) (last updated 06 June 2011)-AlternativeSpouse Names in Marriage and Birth Records > Sheila > > Ah! > > You need to look at the link I provided in my Tip, namely > http://freebmd.rootsweb.com/vol_faq.html#6u . > > Which mentions: > > If there are more than two names, enter one record for each and put in one > comment covering all the names, e.g. #COMMENT(3) after the first of three > entries. > > Thus by way of an example if you had an entry such as Dunn,Charles,Curphey > or Bradley or Jones,W.Derby,8b,697 you would transcribe as: > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(3) entry reads Curphey or Bradley or Jones for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > Dunn,Charles,Jones,W.Derby,8b,697 > > I should just mention my Tips of the Day only reinforces and reiterates > but not replaces the definitive advice contained in our Transcribers' > Knowledge Base at: http://freebmd.rootsweb.com/vol_faq.html . > > Regards > > ----- Original Message ----- > From: Sheila Maynard > To: freebmd-admins@rootsweb.com > Sent: Tuesday, June 07, 2011 9:56 AM > Subject: Re: Tip of the Day (No. 6) (last updated 06 June > 2011) -AlternativeSpouse Names in Marriage and Birth Records > > > I have had examples of three choices for a spouse name. I hope I have > done > the right thing but where should the #Comment line be placed - after the > first or elsewhere? > > Best wishes to all > > Sheila > > ----- Original Message ----- > From: "Allan Raymond" <allan_raymond@btinternet.com> > To: <freebmd-admins@rootsweb.com> > Sent: Monday, June 06, 2011 8:31 PM > Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - > AlternativeSpouse Names in Marriage and Birth Records > > > > This is the sixth in a series of "Tip of the Day" to help volunteers > who > > are transcribing for the FreeBMD Project. > > > > This Tip of the Day has been updated to take into account feedback from > > volunteers and is reissued for the benefit of our new volunteers plus > > existing volunteers who may have missed it when last issued. > > > > Further feedback is welcomed. > > > > The Transcribers' Knowledge Base at: > > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive > advice > > for dealing with alternative names in records. > > > > I've been carrying out ongoing checks of recent files uploaded by a > number > > of transcribers to see how they dealt with records containing > alternative > > names. In particular, where alternative spouse names are shown against > a > > marriage entry the advice in > http://freebmd.rootsweb.com/vol_faq.html#6u > > in a number of instances was not being followed > > > > The correct way to transcribe a marriage entry such as > > > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > > > Dunn,Charles,Curphey,W.Derby,8b,697 > > #COMMENT(2) entry reads Curphey or Bradley for spouse name > > Dunn,Charles,Bradley,W.Derby,8b,697 > > > > Please note, the #COMMENT(2) line is located between the two entries > > under consideration. > > > > By a similar token the correct way to transcribe a birth entry such as > > > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > > > Dunn,Charles,Curphey,W.Derby,8b,697 > > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > > Dunn,Charles,Bradley,W.Derby,8b,697 > > > > Please note, the #COMMENT(2) line is located between the two entries > > under consideration. > > > > There should be no space between #COMMENT and (2) although to cater for > > the large number of previous instances of a space being inserted it is > now > > allowed to include a space. > > > > For standardisation purposes there is no necessity to change the format > of > > the wording after the #COMMENT(2) shown above and in > > http://freebmd.rootsweb.com/vol_faq.html#6u . > > > > The audit process checks for the alternative spouse name checks and the > > list of files identified as being suspect is listed in > > http://www.freebmd.org.uk/SuspectFiles.html . > > > > It would be appreciated if transcribers in conjunction with their > > Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html > to > > see if any of their files are listed and where appropriate correct the > > files by including the appropriate #COMMENT(2) line. A warning message > > will be shown against any suspect files when viewed in File Management. > > > > As an aside > > > > A misplaced #COMMENT(2) line can have the wrong outcome. > > > > In the example below the #COMMENT(2) in the file is placed after the > two > > entries under consideration rather than between the two entries. > > > > Barbour,John H.,Stephenson,Skipton,9a,79 > > Barbour,John H.,Mitchell,Skipton,9a,79 > > #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John > H. > > Barbour > > > > The resultant effect from a search is to place a #COMMENT against one > > related entry and one unrelated entry as shown below: > > > > Barbour John H Mitchell Skipton 9a 79 (related > #COMMENT - > > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - > > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > > > Allan Raymond > > FreeBMD Co-coordinator of Syndicates > > FreeBMD-Admins mailing list - archive > > http://archiver.rootsweb.com/th/index/freebmd-admins > > FreeBMD http://freebmd.rootsweb.com/ > > > > ------------------------------- > > To unsubscribe from the list, please send an email to > > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > > the quotes in the subject and the body of the message > > > > > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message >

Because I cannot guarantee I will remember the correct format for the comment line each time I just created an MSWord file with the #Comment in the correct format which I copy/paste when I need it, changing the Spouse or MMN accordingly (and the number (in brackets) of names to which it applies if necessary) Kind regards Graham -----Original Message----- From: freebmd-admins-bounces@rootsweb.com [mailto:freebmd-admins-bounces@rootsweb.com]On Behalf Of Allan Raymond Sent: 07 June 2011 10:40 To: freebmd-admins@rootsweb.com Subject: Re: Tip of the Day (No. 6) (last updated 06 June 2011)-AlternativeSpouse Names in Marriage and Birth Records Evan You may lead a horse to the water, but you cannot make him drink springs to mind. I'm aware some individuals are not following the advice in the Tip on how and when to insert the #COMMENT line. I would like to think this is because they are not aware of the requirement rather than a deliberate attempt not to follow the advice. I came across one such transcriber yesterday who was not aware of the requirement which is why I have decided to resurrect the Tips if the Day. Regards Allan Raymond ----- Original Message ----- From: Evan Smith To: freebmd-admins@rootsweb.com Sent: Tuesday, June 07, 2011 6:16 AM Subject: Re: Tip of the Day (No. 6) (last updated 06 June 2011) -AlternativeSpouse Names in Marriage and Birth Records Thanks, Allan, for your "comment". This is indeed a timely reminder of TKB 6u. A substantial minority are omitting to add the bracketted 2 - (2) - after COMMENT and using their own phrasing of the comment. A few do not add any COMMENT. TKB 6(al) is also not being followed in many instances. The example shows Frederick A.M. being transcribed as Frederick A. M. If there is no space in the index, no space should be in the transcription. Evan S ----- Original Message ----- From: "Allan Raymond" <allan_raymond@btinternet.com> To: <freebmd-admins@rootsweb.com> Sent: Tuesday, June 07, 2011 5:31 AM Subject: Tip of the Day (No. 6) (last updated 06 June 2011) - AlternativeSpouse Names in Marriage and Birth Records > This is the sixth in a series of "Tip of the Day" to help volunteers who > are transcribing for the FreeBMD Project. > > This Tip of the Day has been updated to take into account feedback from > volunteers and is reissued for the benefit of our new volunteers plus > existing volunteers who may have missed it when last issued. > > Further feedback is welcomed. > > The Transcribers' Knowledge Base at: > http://freebmd.rootsweb.com/vol_faq.html#6u provides the definitive advice > for dealing with alternative names in records. > > I've been carrying out ongoing checks of recent files uploaded by a number > of transcribers to see how they dealt with records containing alternative > names. In particular, where alternative spouse names are shown against a > marriage entry the advice in http://freebmd.rootsweb.com/vol_faq.html#6u > in a number of instances was not being followed > > The correct way to transcribe a marriage entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for spouse name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > By a similar token the correct way to transcribe a birth entry such as > > Dunn,Charles,Curphey or Bradley,W.Derby,8b,697 > > using the advice in http://freebmd.rootsweb.com/vol_faq.html#6u is > > Dunn,Charles,Curphey,W.Derby,8b,697 > #COMMENT(2) entry reads Curphey or Bradley for mother`s name > Dunn,Charles,Bradley,W.Derby,8b,697 > > Please note, the #COMMENT(2) line is located between the two entries > under consideration. > > There should be no space between #COMMENT and (2) although to cater for > the large number of previous instances of a space being inserted it is now > allowed to include a space. > > For standardisation purposes there is no necessity to change the format of > the wording after the #COMMENT(2) shown above and in > http://freebmd.rootsweb.com/vol_faq.html#6u . > > The audit process checks for the alternative spouse name checks and the > list of files identified as being suspect is listed in > http://www.freebmd.org.uk/SuspectFiles.html . > > It would be appreciated if transcribers in conjunction with their > Co-ordinators could check http://www.freebmd.org.uk/SuspectFiles.html to > see if any of their files are listed and where appropriate correct the > files by including the appropriate #COMMENT(2) line. A warning message > will be shown against any suspect files when viewed in File Management. > > As an aside > > A misplaced #COMMENT(2) line can have the wrong outcome. > > In the example below the #COMMENT(2) in the file is placed after the two > entries under consideration rather than between the two entries. > > Barbour,John H.,Stephenson,Skipton,9a,79 > Barbour,John H.,Mitchell,Skipton,9a,79 > #COMMENT(2) - above line has Stephenson or Mitchell as spouse of John H. > Barbour > > The resultant effect from a search is to place a #COMMENT against one > related entry and one unrelated entry as shown below: > > Barbour John H Mitchell Skipton 9a 79 (related #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > Barcinski Philip H Newton Hampstead 1a 1513 (unrelated #COMMENT - > above line has Stephenson or Mitchell as spouse of John H. Barbour) > > Allan Raymond > FreeBMD Co-coordinator of Syndicates > FreeBMD-Admins mailing list - archive > http://archiver.rootsweb.com/th/index/freebmd-admins > FreeBMD http://freebmd.rootsweb.com/ > > ------------------------------- > To unsubscribe from the list, please send an email to > FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without > the quotes in the subject and the body of the message > > __________ Information from ESET NOD32 Antivirus, version of virus > signature database 6185 (20110606) __________ > > The message was checked by ESET NOD32 Antivirus. > > http://www.eset.com > > > __________ Information from ESET NOD32 Antivirus, version of virus signature database 6185 (20110606) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com __________ Information from ESET NOD32 Antivirus, version of virus signature database 6185 (20110606) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com __________ Information from ESET NOD32 Antivirus, version of virus signature database 6185 (20110606) __________ The message was checked by ESET NOD32 Antivirus. http://www.eset.com FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message FreeBMD-Admins mailing list - archive http://archiver.rootsweb.com/th/index/freebmd-admins FreeBMD http://freebmd.rootsweb.com/ ------------------------------- To unsubscribe from the list, please send an email to FREEBMD-ADMINS-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message