Thank you for your suggestions. The way I store information is as follows: I use certificates as sources for things like dates, occupations, etc, but I do not want to display sources in the Records window. As I am preparing hard copies for family members, I display Record data by Ahnentafel numbers so I can quickly see which names to work on. I want to be able to see which certificates I have, so if there are gaps I can check if one is available. If a BMD code could be displayed against the name, this would make the job much easier, but I don't want it displayed anywhere else. I tried an undated Fact, but this shows up when I publish a report - the same with a Note. -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of [email protected] Sent: 01 January 2014 08:01 To: [email protected] Subject: FAMILY-HISTORIAN-USERS Digest, Vol 9, Issue 1 Today's Topics: 1. Individual Records window (JayFollett) 2. Re: Individual Records window (Brian Horridge) 3. Re: Individual Records window (Jane Taubman) 4. Re: Individual Records window (Beryl and Mike Tate) 5. Re: Individual Records window (Beryl and Mike Tate) ---------------------------------------------------------------------- Message: 1 Date: Tue, 31 Dec 2013 11:05:33 -0000 From: "JayFollett" <[email protected]> Subject: [FHU] Individual Records window To: <[email protected]> Message-ID: <[email protected]> (added by [email protected]) Content-Type: text/plain; charset="us-ascii" I would like to add a column in the Individual Records window to shown which BMD certificates I have. I know how to create a new column, but need some help composing the data reference. I just need it to display any combination of B M and D in the records window, but I don't want it to show up on the Reports. Jackie Follett ------------------------------ Message: 2 Date: Tue, 31 Dec 2013 12:28:43 -0000 From: "Brian Horridge" <[email protected]> Subject: Re: [FHU] Individual Records window To: <[email protected]> Message-ID: <[email protected]> Content-Type: text/plain; format=flowed; charset="iso-8859-1"; reply-type=original Jackie I have created a single Custom attribute which I've called "Certs" and I use the relevant letters B, M, & D to denote Birth, Marriage or Death certificates I have bought/obtained or C, P or X to denote Christening, Parish Marriage or Burial. You can use as many of the above letters as you want in the single field. This means that you only need a single column in the main Records window or a single line on a diagram (or I suppose in a report) to simply show what you got. Brian ----- Original Message ----- From: "JayFollett" <[email protected]> To: <[email protected]> Sent: Tuesday, December 31, 2013 11:05 AM Subject: [FHU] Individual Records window >I would like to add a column in the Individual Records window to shown >which > BMD certificates I have. I know how to create a new column, but need some > help composing the data reference. I just need it to display any > combination > of B M and D in the records window, but I don't want it to show up on the > Reports. Jackie Follett > > > ------------------------------- > To unsubscribe from the list, please send an email to > [email protected] with the word 'unsubscribe' > without the quotes in the subject and the body of the message > > > ----- > No virus found in this message. > Checked by AVG - www.avg.com > Version: 2014.0.4259 / Virus Database: 3658/6958 - Release Date: 12/29/13 > ------------------------------ Message: 3 Date: Tue, 31 Dec 2013 13:41:22 +0000 From: Jane Taubman <[email protected]> Subject: Re: [FHU] Individual Records window To: family-historian-users <[email protected]> Message-ID: <[email protected]om> Content-Type: text/plain; charset=ISO-8859-1 On 31 December 2013 11:05, JayFollett <[email protected]> wrote: > I would like to add a column in the Individual Records window to shown > which > BMD certificates I have. In order to use an expression you need to tell us a little more of how you record the information that you have a certificate, do you use a source with a type or certificate or something similar, if so you can check the value of the source type using the contains function. -- Jane. Jane Taubman | www.rjt.org.uk | www.taubman.org.uk |www.fhug.org.uk ------------------------------ Message: 4 Date: Tue, 31 Dec 2013 18:31:23 -0000 From: "Beryl and Mike Tate" <[email protected]> Subject: Re: [FHU] Individual Records window To: <[email protected]> Message-ID: <[email protected]> Content-Type: text/plain; charset="us-ascii" Jackie asked <snippet> I would like to add a column in the Individual Records window to shown which BMD certificates I have. I know how to create a new column, but need some help composing the data reference. I just need it to display any combination of B M and D in the records window, but I don't want it to show up on the Reports. <snippet> See the FHUG Knowledge Base that has worked examples along those lines: http://www.fhug.org.uk/wiki/doku.php?id=how_to:using_flags_and_icons Just use several =ExistsText() functions instead of one =Exists() function. e.g. =ExistsText( %INDI.BIRT.SOUR>% , "B" ) =ExistsText( %INDI.FAMS>MARR.SOUR% , "M" ) =ExistsText( %INDI.DEAT.SOUR>% , "D" ) All entered on one line in the Expression. These check that a Source citation exists for 1st Birth, or 1st Marriage, or 1st Death event. The FHUG gives examples of how to check the Source Type or Source Title and can be extended to check if a Multimedia image is attached (but you may not always have an image for an otherwise fully Sourced event). They all assume that a Certificated Source would always be the 1st citation. The FHUG also shows how to cope with multiple marriages. Happy New Year, Mike Tate ------------------------------ Message: 5 Date: Tue, 31 Dec 2013 18:43:14 -0000 From: "Beryl and Mike Tate" <[email protected]> Subject: Re: [FHU] Individual Records window To: <[email protected]> Message-ID: <[email protected]> Content-Type: text/plain; charset="us-ascii" Correction ... the Expression needs to combine each =ExistsText() within a =Text() function: e.g. =Text(ExistsText(%INDI.BIRT.SOUR>%,"B") . ExistsText(%INDI.FAMS>MARR.SOUR%,"M") . ExistsText(%INDI.DEAT.SOUR>%,"D")) Mike Tate -----Original Message----- From: [email protected] [mailto:[email protected]] On Behalf Of Beryl and Mike Tate Sent: 31 December 2013 18:31 To: [email protected] Subject: Re: [FHU] Individual Records window Jackie asked <snippet> I would like to add a column in the Individual Records window to shown which BMD certificates I have. I know how to create a new column, but need some help composing the data reference. I just need it to display any combination of B M and D in the records window, but I don't want it to show up on the Reports. <snippet> See the FHUG Knowledge Base that has worked examples along those lines: http://www.fhug.org.uk/wiki/doku.php?id=how_to:using_flags_and_icons Just use several =ExistsText() functions instead of one =Exists() function. e.g. =ExistsText( %INDI.BIRT.SOUR>% , "B" ) =ExistsText( %INDI.FAMS>MARR.SOUR% , "M" ) =ExistsText( %INDI.DEAT.SOUR>% , "D" ) All entered on one line in the Expression. These check that a Source citation exists for 1st Birth, or 1st Marriage, or 1st Death event. The FHUG gives examples of how to check the Source Type or Source Title and can be extended to check if a Multimedia image is attached (but you may not always have an image for an otherwise fully Sourced event). They all assume that a Certificated Source would always be the 1st citation. The FHUG also shows how to cope with multiple marriages. Happy New Year, Mike Tate ------------------------------- To unsubscribe from the list, please send an email to [email protected] with the word 'unsubscribe' without the quotes in the subject and the body of the message ------------------------------ To contact the FAMILY-HISTORIAN-USERS list administrator, send an email to [email protected] To post a message to the FAMILY-HISTORIAN-USERS mailing list, send an email to [email protected] __________________________________________________________ To unsubscribe from the list, please send an email to [email protected] with the word "unsubscribe" without the quotes in the subject and the body of the email with no additional text. End of FAMILY-HISTORIAN-USERS Digest, Vol 9, Issue 1 ****************************************************