I am not quite sure what you want to do, but on a query just save the standard All Individuals Query as a custom one using the menu button on the right at the top. Then you will be able to edit your new custom query to add the new column. On 13 October 2011 14:20, Anita Davey <anitadavey@ymail.com> wrote: > The Query Window, particularly, will not allow me to set up data using the > symbol -the symbol does not become available when I have highlighted  SURNAME FIRST from the data list. -- Jane. Jane Taubman | www.rjt.org.uk | www.taubman.org.uk |www.fhug.org.uk