Awiusdi's Family Associations Constitution and Bylaws ARTICLE I: NAME This family organization shall be known as Awiusdi's Family Association. ie: Bryant Association, Darnell Association, Fortune Association. ARTICLE II: OBJECTIVES, The objectives of the family organization shall be to strengthen the ties of fellowship and kinship between living members of the family; to maintain family unity through frequent association of family members in a social way; and to perpetuate the memory and genealogy of the ancestors and descendants of the Bryant, Darnell or Fortune families in America and other Countries by combining the resources and efforts of the members of the family in performing genealogical research, and by unifying all genealogical, historical, and biographical research necessary for the compilation of complete and accurate family records. The family organization is dedicated to preserving our family's heritage. ARTICLE III: MEMBERSHIP, All descendants of the Bryant, Darnell or Fortune families in America and other Countries are eligible for membership in the Awiusdi's Family Association. Any person who is eligible may become a member of the family organization by contacting the President, Membership Chairperson, or Treasurer, and by paying the annual dues required to sustain membership. ARTICLE IV: MEETINGS, The meetings of the family organization shall consist of an Annual Meeting and such other meetings and reunions as may be organized on a local, state, or regional basis. The Annual Meeting shall be held at a time and place determined by the vote of a majority of the members present at the preceding Annual Meeting (or by mail/telephone contact with the members). The agenda of the Annual Meeting shall include any necessary elections of officers and presentation of business matters, supplemented by such other general activities as may be desired by the Executive Committee. ARTICLE V: 0FFICERS. The elected officers of the family organization shall consist of a President, Vice President, Correspondence Secretary, Membership Chairperson, and Treasurer (if one person holds two of the five positions, Volunteer Coordinator will also be included), which officers shall constitute the Executive Committee. The elections of officers shall be held in connection with every second Annual Meeting of the family organization. The terms of office shall begin at the close of the business session et which the officers are elected and shall cover a period of two years. All officers shall be eligible for re-election. Failure to hold the Annual Meeting or any election of officers 'shall not disorganize the family organization. The appointed officers of the family organization shall consist of a Family Historian, Webmaster, and Newsletter Editor, Volunteer Coordinator, Reunion Chairperson, and Project Coordinator . These appointments shall be made by the Executive Committee. ARTICLE VI: COMMITTEES, The Executive Committee shall set up committees and make special assignments as necessary in administering the programs of the family organization. Committee appointments and special assignments may be temporary or permanent, but such appointments or assignments shall be considered valid at the time new elections of officers are held. ARTICLE VII: AMENDMENTS, The Articles and subsequent Amendments of this Constitution may be amended by a vote of three-fifths of the members present at the Annual Meeting. ..... BYLAWS ..... SECTION I: It shall be the duty of the Executive Committee to represent the family organization during the interval between Annual Meetings, to recommend the time and place of the Annual Meeting, to determine the order of business and approve the program for the Annual Meeting, to fill official vacancies until the next Annual Meeting, to appoint a nominating committee for officers at least three months in advance of a given election, and to perform such other work as may be delegated to the Committee by the family organization. SECTION II: It shall be the duty of the President to preside at all meetings of the family organization, to preside at all meetings of the Executive Committee, and to exercise general supervision over the family organization. It shall be the duty of the President to call special meetings of the Executive Committee as necessary for the purpose of carrying on the work of the family organization during the period between Annual Meetings. The President shall submit to the family organization at the Annual Meeting a report of all official acts of the Executive Committee, together with any other information and recommendations he may deem important. SECTION III: It shall be the duty of the Vice President to carry out the policies of the family organization by developing and administering specific programs, subject to the approval of the Executive Committee. It shall be the duty of the Vice President to assist and counsel the President on all matters pertaining to the activities of the family organization. It shall be the duty of the Vice President to act in behalf of the President in his absence. SECTION IV: it shall be the duty of the Family Historian to maintain a master file of all records of the family organization, including Family Group Sheets, a card index file of all Bryant,Darnell and Fortune descendants and their spouses, biographies, photographs, and reference material. It shall be the duty of the Family Historian to supervise and direct the compilation and writing of biographical records, family histories, and personal histories of Bryant, Darnell or Fortune progenitors and descendants, and to serve as Senior Editor of any and ail genealogical and historical books published by the family organization. Assistants may be selected as necessary, subject to the approval of the Executive Committee, and will be organized as a permanent History Committee within the family organization. SECTION V: it shall be the duty of the Treasurer to maintain tile financial accounts of the family organization, including the collection of annual membership dues and an accounting of all disbursements made by, or in the name of, the family organization. The Treasurer will present a financial report at the first business session at the Annual Meeting and will provide interim reports in each issue of the Newsletter. SECTION VI: It shall be the duty of the Correspondence Secretary to maintain the correspondence records of the organization, and to act as the initial point of contact for queries to the organization. The Correspondence Secretary will ensure that letters are promptly forwarded to the appropriate member of the Executive Committee for action. The Correspondence Secretary will also keep accurate minutes of the proceedings of all meetings of the family organization and of the Executive Committee, and will perform such other secretarial duties as the President or Executive Committee may direct. SECTION VII: It shall be the duty of the Membership Chairperson to maintain the membership records of the organization, and to direct the efforts to advertise for new members. Assistants may be selected as necessary, subject to the approval of the Executive Committee, and will be organized as a permanent Membership Committee within the family organization. SECTION VIII: it shall be the duty of the Newsletter Editor to publish a Newsletter of the family organization at regular intervals as determined by the Executive Committee. The Newsletter Editor may select assistants, subject to the approval of the Executive Committee, to form a permanent Newsletter Committee. The Newsletter Committee may negotiate a contract with a private commercial printing firm, and may use the organization's funds to offset the costs of printing and postage. SECTION IX: It shall be the duty of the Webmaster to maintain the Bryant, Darnell and Fortune family Association Website. Assistants may be selected as necessary, subject to the approval of the Executive Committee, and will be organized as a permanent Website Committee within the family organization. SECTION X: It shall be the duty of the Volunteer Coordinator to recruit volunteers, place volunteers in suitable committees in the best interest of the volunteer and the Association, monitor the well being of the volunteer, and to direct the efforts to advertise for new volunteers. SECTION XI: It shall be the duty of the Reunion Chairperson to organize a reunion for the family organization by establishing the date, time, activities, fee, and any other necessary arrangements in a central location. Assistants may be selected as necessary, subject to the approval of the Executive Committee, and will be organized as a permanent History Committee within the family organization. SECTION XII: It shall be the duty of the Project Coordinator to Coordinate special short term projects when they arise and performing all task needed for each project. Assistants may be selected as necessary, subject to the approval of the Executive Committee, and will be organized as a permanent History Committee within the family organization. SECTION XIII: The annual dues per member of the family organization shall be 25.00 per year unless the committee can see that it isnt enough to cover cost of postage and copies. Additional contributions may be requested according to the financial needs of the organization in administering its programs, and contributions/bequests are acceptable at any time in the name of "Awiusdi's Family Association." Dues shall be payable at the time of initial membership in the organization, and annually on or before the date of the Annual Meeting. If no Annual Meeting is held, dues shall become payable on the date specified by the Executive Committee.