Thanks to everyone for the effort, but this may not be possible. After I have removed all multiple spaces, so that the document contains only single spaces, then if I replace the single spaces with comas, I get comas between first given and second given names, and also comas between the day-month-year fields. Incidentally, FYI, under the "find & replace" tab, there is another choice - "more" which reveals the "format" & "special" buttons, with drop down menues. Under "special" there is a choice for "white space" which finds all blank spaces and in one operation allows the replacement of all "white space" with - what ever you choose - in my case, just one space. Pretty neat - I've learned a lot today, but unfortunately, not enough. :( Will have to try to get a different format out of one of the three versions of PAF that I have. Thanks again, Jim in "beautiful downtown Denver" ----- Original Message ----- From: "Gerald Raine" <[email protected]> To: "Jim-Almquist" <[email protected]> Sent: Sunday, November 26, 2000 9:45 PM Subject: Re: [Clooz] Importing names > You can easily replace multiple spaces with one space. In the search field > type for example 5 spaces. In the replace field type one space. Then do the > replace command. When it has completed one pass through the file, do it > again and again until it does not find 5 spaces in the text. Now reduce the > search field to 2 spaces and run two or three passes through the data until > there is only one space between characters. Now you can replace a space with > a comma or a comma-space combination depending on what you wish to > accomplish. > > Cheers, > > Gerry > > ----- Original Message ----- > From: "Jim-Almquist" <[email protected]> > To: <[email protected]> > Sent: Sunday, November 26, 2000 7:58 PM > Subject: Re: [Clooz] Importing names > > > > Thanks for the try Jerry. WORD 6.0 & 7.0 work the same way for "find & > > replace".