>At 02:02 AM 6/30/01 -0500, you wrote: >>A few questions about entering data from city directories: >> >>1. What are you supposed to enter in the "H", "R", and "Bds" boxes on the >>detail form? I would have guessed "h", "r", and "bd" respectively, but >>they don't show up on the report. ("bds" won't fit in that box, >>anyway.) The values "x" (for an x-ed box) and "y" (for yes) don't print >>anything, either. > >I put an x in the boxes. You're right, the x's aren't printing, so that >will be fixed in the next patch, which I'm working on. Thanks for letting >me know. Still enter the x's as it's just the report that's not working right. > > >>2. Shouldn't the default values for Surname and Given be the >>corresponding values from the People record (rather than blank) when the >>option to fill in the data from the previous detail form is not requested? > >No. The whole point of having a surname and given name field in the detail >screen is to allow you to enter the person's name as it's recorded in the >record. You are transcribing a document into Clooz. You should transcribe >the document as it appears, misspellings or alternate names included. > >>3. Do you use the Employed field for an address or the name of an employer? > >Use it for whatever is in the directory. Not all directories include >employment information, so if there's nothing there I leave it blank. But >if there's an employer's name and address I fill it in there. > >>3.1 If you use the Employed field for a work address when both work and >>home addresses are given, how do you treat an entry with a single address >>not marked as being a home address (which may then be work only or work >>and home)? > >I just fill in the address. There's usually some reference such as h or r >or bds. If not, just fill in the address. Again, you're transcribing, not >making assumptions on this data. > >>4. How do you record the fact the fact that you searched for a particular >>person in a directory but did not find an entry, as distinct from not >>having searched? > >There is currently no way to record negative research in Clooz. That will >have to be entered elsewhere. I use a research calendar. You can download >a free template for Word or WordPerfect from my web site at >http://www.ancestordetective.com/freebies.htm. The next version upgrade of >Clooz will have a research calendar incorporated into it. However, that's >still in the distant future. > >>5. If you find a person in successive instances of the same directory, do >>you create one source record for each year or just one for the >>series? If the latter, it would certainly be handy to be able to build >>each year's source record from a previously entered record. > >I assume you mean successive years of the same directory? Each directory >merits its own record, including the source information since there is >different source information. I'll keep your suggestion in mind. > >>6. Since some census records bear street addresses, but Clooz does not >>display them in a People report, could you double-enter such a census as >>a directory listing to aid in tracking moves? > >That's your choice, but you wouldn't be able to use the same document >number twice. Liz Kelley Kerstens, CGRS, CGL Ancestor Detective, LLC http://www.ancestordetective.com Creator of Clooz, http://www.clooz.com Editor of Genealogical Computing, http://www.ancestry.com