I have 3 databases and I have found that this feature is database specific. If I try to use the same file # in a 2nd database, it is accepted. This means that I might have several records with the same file #, just in separate databases. I suspect this means that for each database, the actual documents will have to be filed in a separate binder. Since I just started setting up Clooz in October, I may want to try to combine all my databases into one to make entering information easier since I don't want to duplicate file numbers even across these databases since they are all known ancestors. How does the process work for merging two or three databases into one? *~*~*~*~*~*~*~*~* Eileen Lemons liz7275-gensearch@usa.net -----Original Message----- From: Elizabeth Kelley Kerstens, CG, CGL [mailto:liz@ancestordetective.com] Sent: Monday, November 14, 2005 7:28 AM To: liz7275-gensearch@usa.net Subject: Re: [Clooz] Entering new file numbers If you put in a number that is used before, you will get a message when you try to save it that the number is already in use. At 10:32 PM 11/13/2005, you wrote: >Is there anything to keep you from using a previously used file # when >entering information on a new record? For example, I have lots of Illinois >censuses and I record them as Illinois 001, Illinois 002, and so on. If I >start a new record with Illinois 015 and don't realize I've already used >that file number, is there anything to prevent me from using that number? >If not, then what happens to that record? Do I end up with two records with >the same file number or is the original record erased? > > > >*~*~*~*~*~*~*~*~* > >Eileen Lemons > > <mailto:EileenLemons@usa.net> liz7275-gensearch@usa.net > > > > > > > >============================== >Search Family and Local Histories for stories about your family and the >areas they lived. Over 85 million names added in the last 12 months. >Learn more: http://www.ancestry.com/s13966/rd.ashx

You're right. Clooz would not check other databases. It's up to you to make sure you don't duplicate numbers. There is no merge feature in Clooz, sorry. At 11:40 AM 11/14/2005, liz7275-gensearch@usa.net wrote: >I have 3 databases and I have found that this feature is database specific. >If I try to use the same file # in a 2nd database, it is accepted. This >means that I might have several records with the same file #, just in >separate databases. I suspect this means that for each database, the actual >documents will have to be filed in a separate binder. Since I just started >setting up Clooz in October, I may want to try to combine all my databases >into one to make entering information easier since I don't want to duplicate >file numbers even across these databases since they are all known ancestors. >How does the process work for merging two or three databases into one? > >*~*~*~*~*~*~*~*~* >Eileen Lemons >liz7275-gensearch@usa.net > > >-----Original Message----- >From: Elizabeth Kelley Kerstens, CG, CGL [mailto:liz@ancestordetective.com] >Sent: Monday, November 14, 2005 7:28 AM >To: liz7275-gensearch@usa.net >Subject: Re: [Clooz] Entering new file numbers > >If you put in a number that is used before, you will get a message >when you try to save it that the number is already in use. > >At 10:32 PM 11/13/2005, you wrote: > >Is there anything to keep you from using a previously used file # when > >entering information on a new record? For example, I have lots of Illinois > >censuses and I record them as Illinois 001, Illinois 002, and so on. If I > >start a new record with Illinois 015 and don't realize I've already used > >that file number, is there anything to prevent me from using that number? > >If not, then what happens to that record? Do I end up with two records >with > >the same file number or is the original record erased? > > > > > > > >*~*~*~*~*~*~*~*~* > > > >Eileen Lemons > > > > <mailto:EileenLemons@usa.net> liz7275-gensearch@usa.net > > > > > > > > > > > > > > > >============================== > >Search Family and Local Histories for stories about your family and the > >areas they lived. Over 85 million names added in the last 12 months. > >Learn more: http://www.ancestry.com/s13966/rd.ashx