Here is the response to that question from Liz at Clooz. This did pertain to using one database: If you put in a number that is used before, you will get a message when you try to save it that the number is already in use. But my 2nd question was in regards to using more than one database questioning if the same file number could be used in two separate databases or would the software prevent that somehow so there would be no duplicate file #s among all databases. Here is Liz's answer: You're right. Clooz would not check other databases. It's up to you to make sure you don't duplicate numbers. There is no merge feature in Clooz, sorry. *~*~*~*~*~*~*~*~* Eileen Lemons -----Original Message----- From: Mike & Linda [mailto:Landmbrew@charter.net] Sent: Monday, November 14, 2005 5:56 PM To: Clooz-L@rootsweb.com Subject: RE: [Clooz] Entering new file numbers I've read what others have written but maybe I misunderstood. I thought Eileen was asking if she tried using the same number in the same database what would happen. Would it let her use it and create 2 entries with the same number in the same database? Would it not let her because the number is in use? Or would it use the new info and overwrite her old info, loosing it? Just my thoughts Mike -----Original Message----- From: Eileen Lemons [mailto:EileenLemons@usa.net] On Behalf Of liz7275-gensearch@usa.net Sent: Sunday, November 13, 2005 9:32 PM To: Clooz-L@rootsweb.com Subject: [Clooz] Entering new file numbers Is there anything to keep you from using a previously used file # when entering information on a new record? For example, I have lots of Illinois censuses and I record them as Illinois 001, Illinois 002, and so on. If I start a new record with Illinois 015 and don't realize I've already used that file number, is there anything to prevent me from using that number? If not, then what happens to that record? Do I end up with two records with the same file number or is the original record erased? *~*~*~*~*~*~*~*~* Eileen Lemons <mailto:EileenLemons@usa.net> liz7275-gensearch@usa.net ============================== Search Family and Local Histories for stories about your family and the areas they lived. Over 85 million names added in the last 12 months. Learn more: http://www.ancestry.com/s13966/rd.ashx ============================== Search the US Census Collection. Over 140 million records added in the last 12 months. Largest online collection in the world. Learn more: http://www.ancestry.com/s13965/rd.ashx