In response to all of the messages on the organization of the physical documents of the entries on the Clooz database, keep it simple. I break out census by year, mostly because the format changes, then just a sequential number. I use Clooz to give me the person / family / location cross reference into my actual files -- I have entered enough information in Clooz, that I rarely go back to the primary document. The same for other documents -- I let Clooz organize, I just keep track of the next sequential number. This also works for photographs -- the information stored in Clooz, including the thumbnail, gives me a great index and then PHOTO99999 gets me to the right spot if I need the actual photo -- I usually use the electronic copy which has the address stored in Clooz. Use the product, it really works and saves the double organization time for more research! Patrick Shaul -- E-Mail: [email protected] or [email protected] Web Site: http://www.patrickshaul.com E-Fax: 240-525-6596

At 01:00 AM 4/16/01 -0700, you wrote: >ontent-Type: text/plain; format=flowed > >I am looking for suggestions or feedback from Clooz users about how they >organize their physical documents. > >Prior to using Clooz, I organized the documents around the "person" or >"family." Clooz has forced me to be more document oriented. > >For example, do Clooz users file all of their census records together by >locale or some other way? Do you keep all birth certificates together, >all death certificates together, etc.? I have the following binders (Large ones!) CENSUS nnnn (All census stuff) VITALS nnnn (Birth death and marriage) WILLS nnnn (Wills, probates, Obits) PUBL nnnn (All formally published documents - journals, books, newspapers) PHOTOS nnnn LDS-ETC nnnn (All LDS stuff and stuff from other researchers) MISC nnnn = the rest Works for me... Neil Bell

I know some people file their census records by state. I file all of my documents sequentially regardless of type (census, birth, marriage, obits, school records, etc). I file legal size copies in legal size binders but also filed sequentially. If I need to find anything, I know it's file number by looking in Clooz. At first, I separated by birth, marriage, etc but then I didn't see the point. So I now intermingle them. Hopefully, other people will respond to the list and will give their suggestions and reasons for filing in other ways. Patty Lill ----- Original Message ----- From: "Gloria Cingano" <[email protected]> To: <[email protected]> Sent: Sunday, April 15, 2001 9:11 AM Subject: [Clooz] Organizing the Physical Documents > I am looking for suggestions or feedback from Clooz users about how they > organize their physical documents. > > Prior to using Clooz, I organized the documents around the "person" or > "family." Clooz has forced me to be more document oriented. > > For example, do Clooz users file all of their census records together by > locale or some other way? Do you keep all birth certificates together, all > death certificates together, etc.? > > I would appreciate any help. > > Gloria C. > Hillsboro, MO > SWEETIN, SEXTON, DONNELLY, DAUGHERTY > KELLER, LAVIN, MURPHY, DREHER > _________________________________________________________________ > Get your FREE download of MSN Explorer at http://explorer.msn.com > > > ============================== > Create a FREE family website at MyFamily.com! > http://www.myfamily.com/banner.asp?ID=RWLIST2 >

Hi I use the standard method suggested in the manual. So far the only thing I wished I had done different is keeping all the US census in one file. I don't have that many, and it would have been easier. I have a number of them for Great Britain and Sweden, which I file just by the Country. One of the reason's I have kept the recommend filing system, is my sister and I already had the same system for filing before Clooz. We do our research together, I keep the Clooz file on what we have, and she files the same way I do. We use the print out as an index of what we have in each category and file it in the front of each type of document. This way a printout give us a quick reference to what we have and when we go to the library we can take a Index notebook with us for reference Judy Lindley. ----- Original Message ----- From: "Patty Lill" <[email protected]> To: <[email protected]> Sent: Monday, April 16, 2001 5:01 AM Subject: Re: [Clooz] Organizing the Physical Documents > I know some people file their census records by state. I file all of my > documents sequentially regardless of type (census, birth, marriage, obits, > school records, etc). I file legal size copies in legal size binders but > also filed sequentially. If I need to find anything, I know it's file > number by looking in Clooz. > > At first, I separated by birth, marriage, etc but then I didn't see the > point. So I now intermingle them. > > Hopefully, other people will respond to the list and will give their > suggestions and reasons for filing in other ways. > > Patty Lill > > ----- Original Message ----- > From: "Gloria Cingano" <[email protected]> > To: <[email protected]> > Sent: Sunday, April 15, 2001 9:11 AM > Subject: [Clooz] Organizing the Physical Documents > > > > I am looking for suggestions or feedback from Clooz users about how they > > organize their physical documents. > > > > Prior to using Clooz, I organized the documents around the "person" or > > "family." Clooz has forced me to be more document oriented. > > > > For example, do Clooz users file all of their census records together by > > locale or some other way? Do you keep all birth certificates together, > all > > death certificates together, etc.? > > > > I would appreciate any help. > > > > Gloria C. > > Hillsboro, MO > > SWEETIN, SEXTON, DONNELLY, DAUGHERTY > > KELLER, LAVIN, MURPHY, DREHER > > _________________________________________________________________ > > Get your FREE download of MSN Explorer at http://explorer.msn.com > > > > > > ============================== > > Create a FREE family website at MyFamily.com! > > http://www.myfamily.com/banner.asp?ID=RWLIST2 > > > > > ============================== > Visit Ancestry.com for a FREE 14-Day Trial and enjoy access to the #1 > Source for Family History Online. Go to: > http://www.ancestry.com/subscribe/subscribetrial1y.asp?sourcecode=F11HB > >

I am looking for suggestions or feedback from Clooz users about how they organize their physical documents. Prior to using Clooz, I organized the documents around the "person" or "family." Clooz has forced me to be more document oriented. For example, do Clooz users file all of their census records together by locale or some other way? Do you keep all birth certificates together, all death certificates together, etc.? I would appreciate any help. Gloria C. Hillsboro, MO SWEETIN, SEXTON, DONNELLY, DAUGHERTY KELLER, LAVIN, MURPHY, DREHER _________________________________________________________________ Get your FREE download of MSN Explorer at http://explorer.msn.com

I'm having fun entering the documents, although it takes a looonnnggg time sometimes. I already can see the value of doing so. As most of us do, I have some "hmm" questions or preferences that I'm encountering. I hope that by posting them someone may be able to tell me a fix or work-around, or perhaps Elizabeth will let us know that they'll be available in an upcoming version, or at least note them on the "I wanna" list. <g> 1) Why is the hub and screen we view so small? Is there any way to enlarge it? Due to arm problems, I really want to buy a SONY Vaio but it has a much smaller screen than my present laptop and I'm afraid that, even with 20-20 vision, it will be extremely difficult to see when I'm on the road and researching. 2) I've developed a pattern of linking all the names (because sometimes I have to toggle back and forth to my family genealogy program for info and ref. #s, etc.) and *then* proceeding to input the details for each of those individuals. Sometimes, though, I'm unsure which one(s) I've put details in and which ones not. It's especially unnerving when I'm doing this while other distractions are going on, and even more so when there's the default of "yes" or "no" for carrying forward the detail from the previous input I've done. (Not that I want that ability taken out ... no, no, no!! <g>) So I was wondering if, when there's detail for an individual linked to a document (when looking at the document or directory or census screen) either (a) that default could be taken out, or (b) -- which I would think would be easier to do -- simply have an *underscore* show up under the word 'details' on the button for the individual(s) who I've put information into already. It certainly would speed things up according to the way I work, and as I say, maybe there's another way to do it or perhaps, instead, others have this same frustration? 3) Directories: Perhaps my family is even more troublesome and strange than I've already accepted <g>, but I would think others have encountered the same trouble if their family member is listed under more than one spelling in any individual year's city directory. I'll give the true example of my KIENLEN family, who even to today seem unable to decide on one spelling only <g>. Alexander J. Keinlen is listed on page xxx of the St. Louis directory as a deputy sheriff, and it gives his residence address. *However*, he's also listed a few pages later under the more typical Ki-e-nlen; same occupation, same residence. As it's presently set up, the only way to note this that I've found is to include the second listing in the remarks section of his detail screen for this document. It is workable but not my preferred way of doing this. Outside of creating a new "people file" for him under the different spelling -- especially since I KNOW this is the same person -- is there any other way I can handle this to more easily and effectively call attention to the two variant entries? 4) Books: I remember seeing a few messages about books sometime back, but they of course didn't mean anything at the time because I hadn't encountered the situation yet. (Sorry for my impertinence....) Should I enter them under "directories" or under "documents"? I've already determined that for my purposes it will be best to enter the book name as one document and then to link all people in that book and show their individual references. Or is there something I'm missing if I do it that way and maybe I should note the people under individual document file names, or perhaps some other way? It seems at first blush that that would be very cumbersome and time-consuming, to say the least. 5) When I've entered document and linked a person, it's exciting to realize that *there's* that long-lost date for an event on that person (funny when one knows they've already pored over the document several times already...suddenly it jumps out sometimes), or least a better estimation of years. But I've found that only 2 ways to take care of it: wait until I've finished entering details for all people already linked to the document and then exit out and back to the main hub and then entering the "people" index to fix it, or to exit from the document right then and there, completely, and go back to the main hub and to "people" to fix it, and then to re-enter the documents or census or whatever I'm working with and continue with the issue at hand. In other words, I can't just click the sillouette up on the main task bar for people and fix the person from the people index that appears. Why so? Is it a fix I'm missing or something I'm doing or a little flaw with the programming? Anyway, that's it. (For now <g>) I know there will be things I'll think of later, but it was wonderful when I printed out the reports for the work I've done in the last three weeks and to see just how much I really have already accomplished. Marianne Lindley Girten in Anchorage

Vince, Clooz has no idea where people store their documents. So, the default that comes up is My Documents. That's actually not something I programmed in, but is a feature from Microsoft Access. Once you link to your database, though, you don't need to go look for it again as the path will stay in the list. At 08:09 PM 4/9/01 -0700, Vince Correll wrote: >Hi Liz and all - - > >I have Clooz on two computers. On one the "Select or Create a Database" >goes to C:\Windows\Personal where it belongs. [the data bases are there!] >On the other computer the data bases are in c:\CloozData. But that is >not what comes up when I access "Select or Create a Database" [a friend >was helping me do some things and he got ahead of my reading the >procedures, so here we are!] >The question is: How to get the data in Program Files\Clooz and to tell >Clooz that it is there? [When I choose data bases, I get C:\CloozData >which has all the data bases] "Select or C---" takes me to "My >Documents" which has nothing to do with Clooz. > >Hope there is a solution - - - - Vince Correll, confused in Fresno. > > > > >============================== >Search over 1 Billion names at Ancestry.com! >http://www.ancestry.com/rd/rwlist1.asp Liz Kelley Kerstens, CGRS, CGL Ancestor Detective, LLC http://www.ancestordetective.com Creator of Clooz, http://www.clooz.com Editor of Genealogical Computing, http://www.ancestry.com

Hi Liz and all - - I have Clooz on two computers. On one the "Select or Create a Database" goes to C:\Windows\Personal where it belongs. [the data bases are there!] On the other computer the data bases are in c:\CloozData. But that is not what comes up when I access "Select or Create a Database" [a friend was helping me do some things and he got ahead of my reading the procedures, so here we are!] The question is: How to get the data in Program Files\Clooz and to tell Clooz that it is there? [When I choose data bases, I get C:\CloozData which has all the data bases] "Select or C---" takes me to "My Documents" which has nothing to do with Clooz. Hope there is a solution - - - - Vince Correll, confused in Fresno.

The only real way to do so right now is to copy your first database, rename it, and use the new one as the second database. Then you can go in and delete the entries you don't want in each database. At 10:00 PM 4/8/01 -0700, Vince Correll wrote: >Hi Liz - - and All - - - >I need some more coaching: Is there a simple way of transferring Census >data [the whole ball of wax] from one data base to another? I got so >enamored with entering all the data that I put my wife's and my lines >together, and that is not the way I had planed it. Vince C. >Fresno, CA > > >============================== >Create a FREE family website at MyFamily.com! >http://www.myfamily.com/banner.asp?ID=RWLIST2 Liz Kelley Kerstens, CGRS, CGL Ancestor Detective, LLC http://www.ancestordetective.com Creator of Clooz, http://www.clooz.com Editor of Genealogical Computing, http://www.ancestry.com

At 10:53 PM 4/8/01 -0500, Robert V. Montague wrote: >After my first night linking people to census records, I realized I had 3 >censuses for 1920 IL, when they could have all been added onto the same >personal file # IL 001. How do I merge the people in IL 002 and IL 003 >back into IL 001 where they all can coexist under the same ED, SD, etc? You can't "Merge" them. You'll need to link them to the document you want them in and add the details. Liz Kelley Kerstens, CGRS, CGL Ancestor Detective, LLC http://www.ancestordetective.com Creator of Clooz, http://www.clooz.com Editor of Genealogical Computing, http://www.ancestry.com

After my first night linking people to census records, I realized I had 3 censuses for 1920 IL, when they could have all been added onto the same personal file # IL 001. How do I merge the people in IL 002 and IL 003 back into IL 001 where they all can coexist under the same ED, SD, etc? House of Montague, Inc. Robert V. Montague 2500 Cypress Point Cir. Navarre FL 32566 850-936-0188

Hi Liz - - and All - - - I need some more coaching: Is there a simple way of transferring Census data [the whole ball of wax] from one data base to another? I got so enamored with entering all the data that I put my wife's and my lines together, and that is not the way I had planed it. Vince C. Fresno, CA

Linda, you'll only see that red X if you have the document open that you want to delete. You can't delete documents from the selection screen. At 10:48 AM 4/6/01 -0500, Debbie and Jeff Woolard wrote: >At 08:28 PM 4/5/01, Linda Huss wrote: >>I, too , have some census records with mistakes....but I cannot find a >>big red X >>Help. >>thanks >>Linda > >Hi Linda, > >On your toolbar at the top, you will see an icon with a Red X in it, next >to the print icon. > >Hope this helps, >Debbie > > >============================== >Search over 1 Billion names at Ancestry.com! >http://www.ancestry.com/rd/rwlist1.asp Liz Kelley Kerstens, CGRS, CGL Ancestor Detective, LLC http://www.ancestordetective.com Creator of Clooz, http://www.clooz.com Editor of Genealogical Computing, http://www.ancestry.com

Clint, please tell me what forms are open when you're experiencing this and what you're doing to attach the person. At 04:16 PM 4/5/01 -0700, Clint Crocker wrote: >I am getting the following expression, when attaching a person to a document. > >Clooz can't find the form "frmDocuments" referred to in a mico expression or >Visual Basic Code, > > >Is this a potential problem?? >-- >Clint > >Mailto:[email protected] > G.C.Crocker > 3425 Kegley Meadows Court NE > Olympia, WA 98506-2996 >Ph/Fax (360) 438-6691 > >C rocker, B laylock, F etterley, S argent, T rinterud >B ateman, I ler, G ladbach, S trong > > > >============================== >Shop Ancestry - Everything you need to Discover, Preserve & Celebrate >your heritage! >http://shop.myfamily.com/ancestrycatalog Liz Kelley Kerstens, CGRS, CGL Ancestor Detective, LLC http://www.ancestordetective.com Creator of Clooz, http://www.clooz.com Editor of Genealogical Computing, http://www.ancestry.com

At 08:28 PM 4/5/01, Linda Huss wrote: >I, too , have some census records with mistakes....but I cannot find a big >red X >Help. >thanks >Linda Hi Linda, On your toolbar at the top, you will see an icon with a Red X in it, next to the print icon. Hope this helps, Debbie

>__ I, too , have some census records with mistakes....but I cannot find a big red X Help. thanks Linda >_________________________ > >X-Message: #2 >Date: Wed, 04 Apr 2001 13:48:32 -0500 >From: Mike Dickson <[email protected]> >To: [email protected] >Message-ID: <[email protected]> >Subject: Re: [Clooz] Deleting a Census Record >Content-Type: text/plain; charset=us-ascii >Content-Transfer-Encoding: 7bit > >Go into the 1920 record you wish to delete - assuming you have not linked >people yet, you can then >simply push on the Big Red X in the toolbar to delete the Census Record > >If you have already linked individuals, you need to highlight the triangle >to the left of the person >and delete the person from the census record using the Big Red X. Repeat >for each person. Once all >the people are gone, you can delete the Census record as described above. > >Hope this helps, >Mike Dickson > >Gloria Cingano wrote: > > > Hi Listers: > > > > I inadvertently entered a census record as a 1920 record instead of > 1910. I > > can't figure out how to delete the 1920 record in order to re-enter it on > > the correct template. Can anyone tell me how to do this? I guess I could > > leave it and re-enter it as 1910, but I like to eliminate "clutter" if I > > can. > > > > Thanks. > > > > Gloria C. > > _________________________________________________________________ > > Get your FREE download of MSN Explorer at http://explorer.msn.com > > Researching the following families: Kunza, Konca, Huss, Hentz, Sprengel, Belka, Bucholz, Fehrenbach(er), Belka, Adamski, Friedsam, Steichen, Palubicki and others. http://www.geocities.com/Heartland/Plains/1369/ http://freepages.genealogy.rootsweb.com/~huss/ Linda Huss 409 Fairfax Ave Kalamazoo, MI 49001-4259

Frank sent this response to my question regarding using just one file for filing documents as opposed to separating them by type (birth, marriage, etc). I thought others on the list might find his response helpful. Patty Lill ----- Original Message ----- From: "Frank G. Higgins" <[email protected]> To: "Patty Lill" <[email protected]> Sent: Wednesday, April 04, 2001 9:48 PM Subject: One File PL: I'm with you and have been suggesting this to newbies as they've asked for help. Separate files by type offers ONLY ONE advantage - being able to thumb through the type looking for the one you want as opposed to thumbing through everything looking for what you want. Having to go through CLOOZ for the index OR having already included the index in the genealogy program notes for a particular person(s), takes you right to the item. IN ADDITION, CLOOZ linkages show you at the same time, other items that are linked to that person or event that might be related to the item you were initially looking up. I think that not only is there no outstanding advantage to filing by type, but there are lots of advantages in just filing. My stuff started out that way under the old Research Data Filer system of the LDS PAF program (way early, 2.0 orr so), and has remained mostly that way with an accidental binder by type or family, ever since. Two of us against the world. Hurrah! :^).. -- frank g. higgins [email protected]

Greetings, I'm new to this list, as well as to Clooz. I have finally figured out how to get my People from Family Tree Maker to Clooz (via Legacy), but in my opinion its less than desirable. First off, the Personal ID numbers are NOT my ID's I had set up, it appears to be numbers associated with how the people were entered originally. Is there a way to edit those Personal ID #'s? I looked at "Edit", but this does not appear to be an option. Only the alternate ID seem to be allowed to be edited. Also, apparently on transfer from Family Tree Maker's GEDCOM to Legacy the surnames/given names are muddled. Where I have "Unnamed" on surnames is blank on Clooz - this is OK, but when I have the surname, but no given name - the surname is now listed as a given name. And where I have neither surname or given name, but dates - only dates show up. Without my ID numbers - this means absolutely nothing to Clooz or to me. With all that.... I re-did the GEDCOM, assuming perhaps wrongly, that it was a language problem between the genealogy programs. Also tried to reduce the amount of people I was sending thru to Clooz and that failed miserably. I must admit I'm quite ignorant in dealing with GEDCOM's, but one would think we could be more picky on what is transferred. I have over 8800 individuals in my data, and I'd rather reduce that volume. So I tried just doing a "Report" in FTM, of just the family group I was willing to work on initially. I transferred it sucessfully into my word processing program. I followed Liz's idea of getting the tabs changed into no space, etc. - but then I couldn't figure out what was birth, death or marriage dates. So I tried putting data into Excel - it made nice columns - true, but surprisingly, it would not print dates correctly. i.e. 11 October 1923 would come out as Oct 23. And when I copied from Excel back into the word processing, it retained the problematic dates. Any ideas? I'm at a loss about all of this. Frustrated to the max. And I now realize it has to be something very simple, hence the reason I can't figure this out. Before I start entering one individual at a time, I thought I would just write to the list and see if anyone can help or has some ideas. Anyone? Melinda

That's the whole point in the phrase "Keep It Simple" and why this is so great a software program. Vivian

I am getting the following expression, when attaching a person to a document. Clooz can't find the form "frmDocuments" referred to in a mico expression or Visual Basic Code, Is this a potential problem?? -- Clint Mailto:[email protected] G.C.Crocker 3425 Kegley Meadows Court NE Olympia, WA 98506-2996 Ph/Fax (360) 438-6691 C rocker, B laylock, F etterley, S argent, T rinterud B ateman, I ler, G ladbach, S trong