I would like to see the secretary be a non-board member with no voting privileges. Tim I'd like your thoughts on why you want the chair to number motions and keep the status instead of the secretary. The secretary would have to be subscribed to this list and would need to have posting privileges at least to all other mailing lists relevant to disseminating information. It would probably also not be amiss for the secretary to be subbed to Board-Exec. Ginger gingerh@shawneelink.com -----Original Message----- From: Tim Stowell <tstowell@chattanooga.net> To: BOARD-L@rootsweb.com <BOARD-L@rootsweb.com> Date: Friday, September 10, 1999 11:53 PM Subject: Re: [BOARD-L] Item #1 >At 05:52 PM 9/10/99 EDT, you wrote: >>In the past, what were the duties of the Secretary? >> >>Tina Vickery >>Northeast/North Central County Coordinator Representative. >> >> >From Motion 99-2: > >a secretary be elected by the Advisory board from among the membership of >said Board, with >the duties and responsibilities of the Secretary to be as follows: > >1. To post Board minutes >2. To number all motions >3. To declare the status of motions including quorum of votes and the point >at which enough votes have been posted to decide the motion, plus the final >tally >of votes >4. To post Board announcements to all Regional Lists >5. To maintain the Advisory Board Passwords as a backup in order to pass them >on to the next authorized National Coordinator, whether interim or elected > >Of course the current Board can modify these requirements. > >My suggestions as follows: > >1. that the Secretary be someone from among the general membership, who may >have some PP knowledge, who can work well with the NC / Advisory Board >2. that the Chair retain the duty to number and declare the status of motions >3. that language similiar to the following be included in the job description: > >Resolved, that the candidate shall be appointed Secretary by >the Advisory Board and shall continue in that position for as long as he/she >continues to enjoy the support of x portion of the Advisory Board. > >OR should it have some combination of NC and/or Advisory Board? > >Also not necessarily included in the Motion but some decision needs to be >made as to which lists the Secretary needs to be either subscribed to or >has need of posting privileges. > >Tim > > >