As it appears a motion and vote is not necessary to use the EC membership list for project-wide communication, I hereby withdraw motion. Linda K. Lewis Sent from my Sprint Samsung Galaxy® Note 4. -------- Original message -------- From: Denise Wells <ncusgenweb@gmail.com> Date: 8/30/2015 4:03 PM (GMT-06:00) To: Linda Lewis <webmaster@cottonhills.com>, Board <board@rootsweb.com> Cc: board-l@rootsweb.com Subject: Re: [BOARD] Motion: Project-wide Communication After talking with the EC, it appears that the motion for the mail list is unnecessary.  I request that the motion be recalled, as well as the second for same.  Hence, please see the following: The subject motion is not necessary since "approval" has already occurred. See 1) http://usgenweb.org/volunteers/mail-lists.shtml Mail Lists for All Project Volunteers "USGENWEB-NATL" This Read-Only list of the USGenWeb Project is used to distribute periodic announcements to the membership of the USGenWeb Project. " 2) http://usgenweb.org/usgwelections/procedures.htm STANDING ELECTION SUBCOMMITTEE PROCEDURES IV. DUTIES of the Subcommittee: B. The EC shall be responsible for maintaining a Project wide Membership List. 2.  Use of the Membership List:      a. The Membership List may be used for broadcast mailings from time to time as necessary to notify the entire membership of items of interest to the whole membership.      b. Other such uses as may be deemed necessary and appropriate by the Advisory Board or Election Committee. C. The Election Committee shall also be responsible for maintaining an up-to-date Registered Voter List: 2. The Registered Voter List shall be updated on a continuing basis through the following:      b. Notification of the availability of registration through postings to all appropriate Project lists, **broadcast messages to the entire membership through the Membership List**, and by other means the EC shall deem necessary and helpful.      d. Registrations shall be actively solicited during the spring. In March a letter will be sent to all the unregistered members of the USGW. In April and May both new and updated registrations shall be actively solicited from all USGW members. 3) http://usgenweb.org/usgwelections/ec-manual/text/ec-officer.txt EC Manual/Officer's Duties.txt TERMINOLOGY: Listserv:  Listserv is located within the Dataset (Oversight) and is available for the sending of the newsletter, correspondence from the Election Committee and/or a message to individual members  the National Coordinator.  In using the term There are three options in using listserv: a. Listserve file "Standard" = This file will be used primarily to send out the USGW Newsletter.  Members whose record is marked "No Mail" will not receive the newsletter. b. All members file = Primarily only the National Coordinator will use this file. c. Unregistered members file = During the first week of May a letter will be sent to all unregistered members inviting them to register to vote in the coming National Election. IOW, all that is required is the will to use what already exists ;) With respect to this matter, I am working with Larry Stephens to get the setup for the list.  There are some kinks for him and I to get worked out and then to move forward with that mail list.  Needless to say, this will not get finalized until after the beginning of the new term; however, we are now moving forward to get this completed and ready to go.  Consequently, I request that Linda K. Lewis withdraw her motion, and that Joy Fisher withdraw her second.  Thank you.  Denise WellsNational Coordinator 2014-2016 The USGenWeb Projectwww.usgenweb.org USGenWeb Advisory Board Agendahttp://usgenweb.org/agenda2.shtml(Agenda to be updated shortly) On Fri, Aug 28, 2015 at 9:20 PM, Linda Lewis via <board@rootsweb.com> wrote: I move that we approve, by general consent, use of the Election Committee maintained mailing application/list for project-wide communication to the membership. Linda K. Lewis Sent from my Sprint Samsung Galaxy® Note 4. USGenWeb Advisory Board Agenda: http://usgenweb.org/agenda2.shtml ------------------------------- To unsubscribe from the list, please send an email to BOARD-request@rootsweb.com with the word 'unsubscribe' without the quotes in the subject and the body of the message

Thank you, Ladies! We will be working to get this list ready to use over the next few weeks. I appreciate your understanding and cooperation. Betsy, if I need to post anything else about the motion being withdrawn, please let me know. Thanks so much. Denise Wells National Coordinator 2014-2016 The USGenWeb Project www.usgenweb.org USGenWeb Advisory Board Agenda http://usgenweb.org/agenda2.shtml (Agenda to be updated shortly) On Sun, Aug 30, 2015 at 8:05 PM, Linda Lewis <webmaster@cottonhills.com> wrote: > As it appears a motion and vote is not necessary to use the EC membership > list for project-wide communication, I hereby withdraw motion. > > Linda K. Lewis > > Sent from my Sprint Samsung Galaxy® Note 4. > > > -------- Original message -------- > From: Denise Wells <ncusgenweb@gmail.com> > Date: 8/30/2015 4:03 PM (GMT-06:00) > To: Linda Lewis <webmaster@cottonhills.com>, Board <board@rootsweb.com> > Cc: board-l@rootsweb.com > Subject: Re: [BOARD] Motion: Project-wide Communication > > After talking with the EC, it appears that the motion for the mail list is > unnecessary. I request that the motion be recalled, as well as the second > for same. Hence, please see the following: > > The subject motion is not necessary since "approval" has already occurred. > > See > 1) http://usgenweb.org/volunteers/mail-lists.shtml > Mail Lists for All Project Volunteers > "USGENWEB-NATL" > This Read-Only list of the USGenWeb Project is used to distribute periodic > announcements to the membership of the USGenWeb Project. " > > 2) http://usgenweb.org/usgwelections/procedures.htm > STANDING ELECTION SUBCOMMITTEE PROCEDURES > IV. DUTIES of the Subcommittee: > > B. The EC shall be responsible for maintaining a Project wide Membership > List. > 2. Use of the Membership List: > a. The Membership List may be used for broadcast mailings from time > to time as necessary to notify the entire membership of items of interest > to the whole membership. > b. Other such uses as may be deemed necessary and appropriate by the > Advisory Board or Election Committee. > > C. The Election Committee shall also be responsible for maintaining an > up-to-date Registered Voter List: > 2. The Registered Voter List shall be updated on a continuing basis > through the following: > b. Notification of the availability of registration through postings > to all appropriate Project lists, **broadcast messages to the entire > membership through the Membership List**, and by other means the EC shall > deem necessary and helpful. > d. Registrations shall be actively solicited during the spring. In > March a letter will be sent to all the unregistered members of the USGW. In > April and May both new and updated registrations shall be actively > solicited from all USGW members. > > 3) http://usgenweb.org/usgwelections/ec-manual/text/ec-officer.txt > EC Manual/Officer's Duties.txt > TERMINOLOGY: > Listserv: Listserv is located within the Dataset (Oversight) and is > available for the sending of the newsletter, correspondence from the > Election Committee and/or a message to individual members the National > Coordinator. In using the term There are three options in using listserv: > a. Listserve file "Standard" = This file will be used primarily to send > out the USGW Newsletter. Members whose record is marked "No Mail" will not > receive the newsletter. > b. All members file = Primarily only the National Coordinator will use > this file. > c. Unregistered members file = During the first week of May a letter will > be sent to all unregistered members inviting them to register to vote in > the coming National Election. > > IOW, all that is required is the will to use what already exists ;) > > With respect to this matter, I am working with Larry Stephens to get the > setup for the list. There are some kinks for him and I to get worked out > and then to move forward with that mail list. Needless to say, this will > not get finalized until after the beginning of the new term; however, we > are now moving forward to get this completed and ready to go. > > Consequently, I request that Linda K. Lewis withdraw her motion, and that > Joy Fisher withdraw her second. > > Thank you. > > > Denise Wells > National Coordinator 2014-2016 > The USGenWeb Project > www.usgenweb.org > > USGenWeb Advisory Board Agenda > http://usgenweb.org/agenda2.shtml > (Agenda to be updated shortly) > > On Fri, Aug 28, 2015 at 9:20 PM, Linda Lewis via <board@rootsweb.com> > wrote: > >> >> >> I move that we approve, by general consent, use of the Election Committee >> maintained mailing application/list for project-wide communication to the >> membership. >> >> >> Linda K. Lewis >> Sent from my Sprint Samsung Galaxy® Note 4. >> USGenWeb Advisory Board Agenda: http://usgenweb.org/agenda2.shtml >> ------------------------------- >> To unsubscribe from the list, please send an email to >> BOARD-request@rootsweb.com with the word 'unsubscribe' without the >> quotes in the subject and the body of the message > > >