Forwarding for the record. Linda K. Lewis SWSC.CC _____ From: Betsy Mills [mailto:[email protected]] Sent: Thursday, May 27, 2010 8:49 PM To: [email protected]; [email protected]; [email protected]; [email protected] Subject: Bylaws amendment Please include ARGenWeb as co-sponsors of this amendment to the bylaws. Thank you, Betsy Mills ARGenWeb State Coordinator This amendment is proposed to rectify the inequality of representation on the USGenWeb Project Advisory Board. There is no need for a State Coordinator Regional Representative as State Coordinators are also Local Coordinators. Currently the State Coordinator Region Representatives are elected by approximately 25 State Coordinators and Assistant State Coordinators in each region. Regional representatives elected to the Advisory Board prior to or concurrently with the passage of this amendment shall complete the terms to which they were elected. Current: V. COMPOSITION OF ADVISORY BOARD The Advisory Board membership shall consist of: the National Coordinator, four (4) State Coordinator Regional Representatives, eight (8) Local Coordinator Regional Representatives, one (1) Special Projects representative elected by members of the special projects, and one (1) at-large representative. All shall have voting privileges except the National Coordinator who shall vote only in the case of a tie. The regions from which State Coordinator and Local Coordinator Representatives are elected shall be decided by the Advisory Board on an annual basis. New: V. COMPOSITION OF ADVISORY BOARD The Advisory Board membership shall consist of: the National Coordinator, eight (8) Local Coordinator Regional Representatives, one (1) Special Projects representative elected by members of the special projects, and one (1) at-large representative. All shall have voting privileges except the National Coordinator who shall vote only in the case of a tie. The regions from which Local Coordinator Representatives are elected shall be decided by the Advisory Board on an annual basis. current: VI: DUTIES/QUALIFICATIONS OF ADVISORY BOARD I. Nominees for National Coordinator shall have the following qualifications: at least one year (the twelve months immediately preceding an election) of continuous service and current activity as a member in good standing, and eligibility to vote within The USGenWeb Project. Qualifications of nominees for State Coordinator Representative, Local Coordinator Representative, and Special Project Representative are the same with the addition that their service shall have been as a State Coordinator, Local Coordinator, or one of the various positions associated with the Special Projects, respectively. "In good standing" is demonstrated by responding promptly to email, actively supporting researchers' efforts to find information, maintaining their website with appropriate, up-to-date content, and serving as a good example of the guidelines and standards of The USGenWeb Project. new: VI: DUTIES/QUALIFICATIONS OF ADVISORY BOARD I. Nominees for National Coordinator shall have the following qualifications: at least one year (the twelve months immediately preceding an election) of continuous service and current activity as a member in good standing, and eligibility to vote within The USGenWeb Project. Qualifications of nominees for Local Coordinator Representative and Special Project Representative are the same with the addition that their service shall have been as a Local Coordinator or one of the various positions associated with the Special Projects, respectively. "In good standing" is demonstrated by responding promptly to email, actively supporting researchers' efforts to find information, maintaining their website with appropriate, up-to-date content, and serving as a good example of the guidelines and standards of The USGenWeb Project. current: VIII. ADVISORY BOARD PROCEDURES A. Nine (9) voting members of the Advisory Board shall constitute a quorum. new: VIII. ADVISORY BOARD PROCEDURES A. Seven (7) voting members of the Advisory Board shall constitute a quorum.