Hi Jan, Just adding to Bruce's message... (I do the same) I have a "Locations" folder. Under that folder I have created folders for each country I research (eg "Australia"). Under those folders I have folders for states or counties (eg "NSW") I keep my appropriately named documents under those folders. If I have a lot of documents for a particular area I create a folder for it eg "Pit Town" or you could have one called "HV". I find this easier for me because once you start collecting a lot of docs or map images, you know exactly where to go instead of scanning down a list of files. Just a note on emails - With emails you can also do a File, Save As to save emails if you don't want to keep them in your email software folders. For example, when I have emails relating to my surname interests I will save it in my appropriate surname folder under an "emails" folder. I change the name slightly when I save it though.by inserting date & sender eg: 20090712 Bloggs, Joe - Smith Family in Newcastle 1900's Then I can see exactly who I've had contact with in date order (I have this folder set on list view). I wish I had started doing this from the beginning! Some people copy their emails into one document so they can scroll through all contact with a particular person. I guess to some it would seem a bit ridiculous to have so many folders under folders under folders :oP But one thing I can say for certain is that in the beginning I underestimated the amount of information I would collect over time. Happy sorting & saving, Deb. ----- Original Message ----- From: "Bruce Fairhall" <[email protected]> To: <[email protected]>; <[email protected]> Sent: Sunday, July 12, 2009 4:41 PM Subject: Re: [HV] Historical information